Assistant Property Manager

Commercial Assistant Property Manager

Direct Hire

Dublin, OH

Pay: $60k-$65k

Must have commercial experience

Position Overview

We are seeking a highly organized, friendly, and technically savvy Assistant Property Manager

(APM). We offer competitive pay and benefits for this exempt position. This position would work

out of our Columbus office (Dublin, OH).

The APM is responsible for addressing and resolving tenant issues and complaints, overseeing

any necessary construction, and making recommendations to our Asset Management team. An

APM will make decisions with a clear understanding of company policies and procedures, as well

as all applicable State and Federal regulatory/compliance requirements. areas of responsibility

include answering tenant and vendor calls, dispatching tenant work order requests, assisting with

preparation of monthly and quarterly management reports, preparing vendor contracts,

processing invoices, and is accountable for achieving established business goals within expected

timelines.

Job Responsibilities (including, but are not limited to the below):

Tenant and Vendor Relationships

Manage tenant and vendor relationships and serve as a primary point of contact

Address tenant inquiries and conduct regular on-site tenant visits

Manage preventative maintenance contracts for HVAC per tenant leases through

Ravti/Building Engines

Enter tenant service requests into Facility Manager and track them through to timely

completion and work order closeout

Maintain updated tenant and vendor contact lists

Write and communicate vendor work schedules

Complete tenant move-ins and move-outs with all applicable documentation

Send 60 and 30-day move-out procedure letters

Show vacant spaces as needed

Manage utility turn-on and turn-off notices to providers

Construction and Capital Projects

Manage the workflow of construction and capital projects, ensuring completion within

scope, budget, and alignment with portfolio strategic plans

Partner with construction management to review, document, and disposition all vendor

bids appropriately

Perform property and vacancy inspections with timely and accurate completion

Finances and Reporting

Manage assigned properties' financial duties, including independent invoice review,

processing, and timely payment

Diagnose and resolve past-due invoices while collaborating with corporate resources on

payables issues

Process and approve expenditures accurately and on schedule

Direct the rent collection process, ensuring timely payment, posting, and Yardi system

updates

Identify past-due tenants and work to collect outstanding balances through negotiation

and payment plans

Document all collection efforts and results in applicable systems

Assist with annual budget preparation in collaboration with property management,

corporate resources, and senior leadership

Reconcile, prepare, and execute monthly reports with the property management team

Prepare accruals for assigned properties

Prepare OpEx bi-weekly reports on assigned properties with minimal oversight

Prepare monthly financial variance reporting with documented commentary on budget

variances

Compliance and Legal

Review vendor contracts with judgment and discretion, collaborating with property

management and corporate resources to ensure acceptable terms and conditions

Execute contracts while ensuring all terms and conditions are properly documented

Track and manage tenant and vendor Certificates of Insurance to ensure full compliance with

all executed projects

Ensure a safe work environment for tenants and vendors

Review, execute, and process legal tenant documents and lease-related correspondence

from corporate templates, including lease documents and rent commencement agreements

Additional Responsibilities

Perform miscellaneous job-related duties as assigned or required

Essential Qualifications & Competencies

Bachelor's degree from a four-year college or university in Business, Communications,

or related field with 3+ years of related experience; OR equivalent combination of

education and experience

Proficiency with Microsoft Suite (Calendar, Outlook, Word, Excel, Teams, etc.)

Ability to identify and resolve problems in a timely manner; gather and analyze

information skillfully; develop alternative solutions

Strong customer focus with ability to establish tenant service standards and own the

tenant experience

Proven track record of accuracy and thoroughness; demonstrates commitment to quality

improvement and applies feedback to enhance performance

Effective written and oral communication skills

Experience with Yardi preferred but not essential

Experience in commercial real estate preferred

Benefit Offering

Comprehensive medical, dental, vision, and life insurance

FSA and HSA options

401(k) with company match

Generous PTO and paid floating holidays

Paid parental leave

Professional development resources

Company discounts

#ZIPTA #BGTA

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.