| Location | Cincinnati, Ohio |
The Assistant Property Manager will assist the Property Management team in supporting the daily operations for
our commercial retail shopping centers throughout the assigned portfolio. The Assistant Property Manager will
ensure a high level of professionalism and positive relationships with tenants and service providers. This role
serves as a primary liaison between retail tenants, vendors, and property management to maintain asset value,
ensure lease compliance, and deliver high-quality property standards
Job description:
Work with PM to handle day-to-day operations for grocery anchored retail shopping centers in a variety of
geographic locations with goals of exceptional property maintenance, expense management and NOI
maximization.
Work with PM to oversee remote on-site, third-party facilities maintenance teams, vendors, and service
providers.
Maintain Fire and Life Safety database for all properties
Assist in developing scope of work for annual landscape, snow removal, sweeping, monitoring, trash, and
all other required operations.
Work with property support staff to identify local and national vendors and conduct RFP process.
Work with PM to award and coordinate annual and project-based contracts based on established policies
and procedures
Assist with onboarding new and disposition properties as needed
Maintain certificate of insurance database for tenants and service providers
Assist with annual CPI increase notifications
Oversee schedule for annual, quarterly, and seasonal services including, but not limited to, fire systems
inspections, backflow testing and irrigation maintenance.
Oversee all Fire Life Safety inspections and repairs to ensure compliance with local municipalities.
Work with Property Manager on annual operating budgets, reforecasts, and multiyear capital budgets in
collaboration with leadership and accounting
Assist PM’s in preparing monthly financial and operating reporting on individual properties.
Assist PM’s to approve annual reconciliations. Oversee distribution and collections of reconciliation
invoices.
Collaborate with property support staff and leadership on collection of rents and other charges, including
A/R reporting responsibly
Maintain lease compliance records for tenants to ensure property systems are being maintained (HVAC,
Plumbing, Fire Safety).
Responsible for reviewing and understanding OEA, REA, easements, declarations, and associations
governing properties in relation to major Tenants, shadow anchors and surrounding properties.
Coordinate and schedule lender and insurance inspections and associated follow up projects through
completion.
Collaborate with Construction and Asset Management to outline appropriate specifications for various
capital and maintenance projects.
General Tenant correspondence
Assist PM’s to complete operational projects throughout properties through completion.
Assist PM’s with any projects or duties as needed
Qualifications:
Bachelor’s Degree or equivalent work experience
Experience with Yardi a plus
Strong interpersonal, written, and oral communication skills
Highly proficient in Microsoft Word, Excel, and Outlook
Excellent customer service skills. Professional manner and appearance
Excellent organizational and time management skills
Proactive and results oriented