Assistant Project Manager

Job Title: Assistant Project Manager

Job Description

The Assistant Project Manager supports the onsite Project Manager on commercial construction projects. This role plays a key part in coordinating documentation, communication, and field activities, ensuring projects progress smoothly, safely, and on schedule. The position offers exposure to large-scale projects and the opportunity to grow within a dynamic construction environment.

Responsibilities

• Support the onsite Project Manager with day-to-day project coordination and administration on active construction sites.
• Prepare, process, and track submittals to ensure timely review and approval in accordance with project specifications.
• Draft, issue, and manage Requests for Information (RFIs) to clarify plans, specifications, and field conditions.
• Create and maintain daily reports that accurately document site activities, progress, manpower, equipment, and any issues encountered.
• Record detailed meeting minutes for project meetings, capturing decisions, action items, and follow-ups, and distribute them to relevant stakeholders.
• Assist with preparing, reviewing, and tracking change orders, ensuring proper documentation and communication of scope changes.
• Collaborate closely with field teams, subcontractors, and the general contractor to support smooth project execution.
• Coordinate with self-performed carpentry crews and subcontractors, helping to ensure work is sequenced and completed according to schedule.
• Support project documentation management, including organizing drawings, specifications, and correspondence.
• Contribute to maintaining strong relationships with project partners and stakeholders through clear and professional communication.
• Demonstrate a willingness to jump in wherever needed to help resolve issues and keep the project moving forward.
• Assist initially on a large Watertown project and then transition to the healthcare project in Alexandria Bay, providing consistent project support.
• Remain flexible and prepared to support additional projects across upstate New York as needed.

Essential Skills

• Strong proficiency with construction documentation, including submittals, RFIs, daily reports, meeting minutes, and change orders.
• Experience in commercial construction environments, preferably supporting project management functions.
• Ability to work onsite and closely support a Project Manager on active construction projects.
• Excellent written and verbal communication skills for documenting project activities and communicating with stakeholders.
• Strong organizational skills with the ability to manage multiple tasks and documentation streams simultaneously.
• Demonstrated team-oriented mindset and willingness to actively support colleagues and field teams.
• Comfort working in a fast-paced construction setting with changing priorities and timelines.
• Willingness and ability to travel to various project sites across upstate New York, including northern regions and cities such as Ithaca, Binghamton, and Rochester.

Additional Skills & Qualifications

• Previous experience as an Assistant Project Manager or in a similar project support role within commercial construction.
• Familiarity with healthcare construction projects, including additions and renovations to existing facilities.
• Experience coordinating with general contractors and multiple subcontractors on large-scale projects.
• Exposure to projects in the $10M-$20M range or similar complex construction efforts.
• Understanding of basic carpentry and self-performed work coordination is beneficial.
• Ability to adapt quickly when transitioning between different project sites and scopes.
• A background in construction management, engineering, or a related field is advantageous, even if obtained through practical experience rather than formal education.

Work Environment

This role is primarily onsite. The Assistant Project Manager operates in an active construction environment, collaborating daily with the onsite Project Manager, general contractor, subcontractors, and self-performed carpentry crews. Work is centered around large commercial projects, including a $10M healthcare addition and renovation and future projects in the $20M range in the Lowville/Glenfield area. The position involves regular travel to various job sites across upstate New York, including northern regions and cities such as Ithaca, Binghamton, and Binghamton and Rochester. The environment is fast-paced, highly collaborative, and focused on safety, quality, and meeting project schedules, offering hands-on experience and significant exposure to complex construction projects.

Job Type & Location

This is a Contract to Hire position based out of Watertown, NY.

Pay and Benefits

The pay range for this position is $31.25 - $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown,NY.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.