Assistant Project Manager

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Assistant Project Manager

Job Title: Assistant Project Manager

Department: Operations

Reports To: Senior Project Manager

Type: Full-Time

FLSA Status: Exempt

Hours: 40+ hours per week

Pay Range: $80,000 - $100,000

About VHV Company:

VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we've been building trusted relationships and delivering innovative solutions for over 75 years.

At VHV, you're not just an employee-you're an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Our Core Values:

• Know & Do What's Right
• Committed to Improvement
• Team Focus

Our Core Focus:

Hire, Promote, Reward, Repeat

Position Description:

The responsibility of the Assistant Project Manager is to provide administrative and functional support to the Project Manager to ensure assigned projects are completed in a timely and profitable manner. Additionally, manage small projects under the supervision of a Project Manager.

• Assist with the coordination of activities to ensure completion of project by contract deadline.
• Monitor the project budget to track performance against estimated cost.
• Monitor productivity and quality standards to establish if they are being achieved.
• Work with the field crew to ensure they are following VHV's safety policies and procedures.
• Establish rapport with customer, general contractor, co-workers and subcontractors.

Desired Character Traits:

Team player, leadership qualities, integrity, dependability, detail oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills

Qualifications:

• High School Diploma or GED equivalent.
• Five plus years of experience in mechanical and/or HVAC industry involved with the execution of construction projects.
• Completion of Project Management related certifications highly beneficial.

Essential Roles and Responsibilities:

Management

• Establish an understanding of project scope of work, blueprints, building codes, and specifications related to the project.
• Assist with the coordination, review and approval process of submittals.
• Review weekly labor analyses to understand the labor needs of the project.
• Assist with the discipline of employees when required using verbal or written methods.
• Monitor vendors and subcontractors to identify if they are meeting project requirements.
• Create goodwill with customers by listening to their concerns and doing whatever is necessary to meeting their needs or resolving their concerns.
• Assist in creating and maintaining a diversified work environment that is harassment free and complies with VHV's company policy and all State and Federal regulations.

Budget

• Participate in monthly reviews to accurately project estimates of overall job financials.
• Assist with the preparation and submission of progress billings on or prior to the required date.
• Assist the Project Manager to efficiently manage manpower to meet or exceed budget.
• Work with the PM and Foreman to identify when the project is exceeding budget and assist with formulating a strategy to rectify.
• Understand when scope of work is outside the base contract.
• Ensure that work performed or requested outside of the original scope is being documented and charged accordingly.

Administrative

• Assist with the coordination of material and equipment release, tracking and delivery.
• Attend job site and office meetings as related to assigned projects (i.e., turnover meeting, GC meetings, closeout meetings).
• Participate in employee evaluations.
• Work with Foreman to generate punch list at end of project and set dates on when items will be completed.

Quality

• Participate with creating a team environment to meet or exceed VHV's project schedule while maintaining a high level of quality.

Safety

• Work with VHV Safety Manager and Foreman to ensure client and GCs safety protocols are being adhered to and maintained.
• Participate in job site safety walkthroughs and report any items of concern to the appropriate party.
• Develop a good understanding of the correct use of all safety equipment.
• Wear and maintain the required safety equipment at all times.
• Create a team environment to meet or exceed VHV's safety program.
• Ensure the job site is maintained in a neat and orderly manner to avoid any possible safety hazards.

Competencies:

• Assist the PM to manage and resolve conflicts constructively and in a professional manner.
• Develop strong practical problem-solving skills.
• Ability to work in conformance with all company, customer, and government safety regulations.
• Basic ability to read and interpret technical specifications, architectural drawings and related construction documentation.
• Basic knowledge of materials, methods, and the tools involved in the construction or repair of mechanical systems.
• Assist with planning and organizing of activities related to the construction or maintenance of structures, facilities and systems related to the project.
• Participate in the review of contracts and help prepare and negotiate revisions.

How We Work: EOS + Continuous Improvement:

VHV operates on the Entrepreneurial Operating System (EOS), with a focus on:

Vision Process People Issues Data Traction

This framework helps our team stay aligned, accountable, and continuously improving.

Career Growth:

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don't just fill roles-we grow careers.

Physical Requirements & Work Environment:

• Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% - 100%) of the workday
• Ability and willingness to travel to local as well as remote locations (out of town, out of state) for short and/or extended periods of time
• Ability to hear and verbally communicate effectively
• Ability to stand or walk for extended periods of time
• Must be able to see well (either naturally or with correction)
• Use hands, fingers, arms, and legs to safely manipulate objects
• Lift and carry supplies and materials weighing up to 25 lbs
• Requires ability to walk, climb, stand, carry materials, stoop, kneel, bend at waist
• Wear the proper PPE: safety boots that cover at least the ankle, clean denim or appropriate work pants without tears or rips, safety glasses, and gloves, if visiting a job site

Additional Information:

Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed.

Employee Benefits

VHV offers industry-leading pay. Benefits packages include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Accrued Paid Time Off
• Paid Holidays
• Profit Sharing
• Gym Membership Discount
• Short-Term and Long-Term Disability
• 401(k) Plan, with Company Match
• Employee Owned Company (ESOP)
• Ongoing Employee Training
• Accident and Critical Illness Insurance
• Employee Assistance Program
• HSA Employer Contribution

Equal Opportunity Employer

VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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