Assistant Project Manager

Description

ABOUT US

Okland is a commercial general contractor and construction management company with more than 1,300 team members, delivering complex projects across healthcare, semiconductor, higher education, sports, hospitality, and other specialized markets. Founded in 1918 in Salt Lake City, we have grown for more than a century and operate throughout Utah, Arizona, and Idaho.

What Makes Okland Different?

We Create Remarkable Experiences

We believe how we build is just as important as what we build, and we approach every relationship with care. From clients and trade partners to team members and communities, we focus on creating experiences that earn trust.

We Share Success

Okland combines the stability of family ownership with employee ownership through our Employee Stock Ownership Plan. This unique structure provides the long-term perspective, and values-driven leadership that have guided our company for generations, while giving team members the opportunity to share the success they help create.

We Build Better Together

Our culture is rooted in accountability, humility, and excellence. We challenge the status quo, empower problem-solving, and trust our teams to take ownership and act. We learn from one another and work toward shared goals to deliver meaningful work with lasting impact. We invest in the next generation of construction talent through apprenticeships, internships, and scholarships for our communities. By expanding access for women, underrepresented groups, and families of our craft workforce who are first-generation college students, we strengthen the future of construction.

ABOUT THIS OPPORTUNITY

As an Assistant Project Manager, you'll play a key role in supporting the successful delivery of a complex healthcare construction project. We're looking for someone who thrives in a fast-paced construction environment, enjoys collaborating with field and office teams, and has strong attention to detail when managing project documentation, subcontractor coordination, and project communications. You'll be hands-on with RFIs, submittals, change orders, meeting coordination, and construction administration, helping keep the project on schedule, within budget, and aligned with quality standards. The ideal candidate is proactive, organized, and excited to contribute to projects that create safe, functional environments for patients, caregivers, and healthcare communities.

YOUR DAY-TO-DAY

Project Coordination & Delivery

• Partner with the Project Manager and Superintendent to keep project activities, documentation, and communications organized and moving forward on a large-scale battery plant construction project.
• Manage critical project workflows including RFIs, submittals, drawing updates, and change orders to support timely decision-making and execution.
• Coordinate with subcontractors, designers, and owners to ensure stakeholders have the information needed to maintain schedule and quality expectations.
• Support procurement and long-lead material tracking to help mitigate risks and avoid project delays.

Construction Administration & Communication

• Maintain accurate project records in Procore and other project management systems, ensuring all documentation is current, organized, and accessible.
• Prepare meeting agendas, capture key decisions and action items, and distribute meeting minutes to keep teams aligned and accountable.
• Monitor project correspondence, logs, and reporting to provide visibility into project status, outstanding issues, and upcoming milestones.

Quality, Safety & Project Closeout

• Support quality assurance efforts by tracking submittals, inspections, project changes, and field activities to help ensure work is completed according to project requirements.
• Promote a safe work environment by reinforcing company and OSHA safety standards and partnering with field teams to address concerns proactively.
• Assist with project closeout activities including punch lists, O&M manuals, warranty documentation, and final project turnover to owners and stakeholders.

YOU’RE READY FOR THIS ROLE IF YOU HAVE

• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field.
• 4 to 5 years of experience supporting or managing commercial construction projects, or an equivalent combination of education and experience.
• Experience with project administration processes, including RFIs, submittals, change orders, document control, and project closeout activities. Strong understanding of construction documents, specifications, scheduling, cost control, and quality assurance practices.
• Proficiency with construction management software (such as Procore), Microsoft Office Suite, and document management tools (e.g., Bluebeam, Adobe Acrobat), along with the ability to effectively communicate and collaborate with project teams, clients, designers, and subcontractors.

WHAT WE OFFER

Culture & Recognition

Consistently recognized as a Best Place to Work in Utah, Arizona, and Idaho.

Pay, Ownership & Retirement

Weekly pay, competitive salary and bonus incentives, ESOP employee ownership, and an industry-leading 401(k) with a 6% employer match.

Benefits & Wellbeing

Free healthcare plan option plus medical, dental, vision, life, and disability coverage, paid parental leave, financial wellness tools, Employee Assistance Program, and mental health support.

Perks & Projects

Rewards including pro sports tickets, fitness memberships, travel vouchers, paid work anniversary sabbaticals, and award-winning projects recognized by AIA, ENR, and AGC.

PHYSICAL ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 20 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and may be exposed to ongoing construction and various weather conditions. The noise level in the work environment may range from moderate to loud.

EEO STATEMENT

Okland is an equal opportunity employer and considers all applicants for employment based on merit, competence, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. Applicants will be considered regardless of their race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state, or local law. In addition to complying with all applicable laws, Okland also has a strong commitment to inclusion.

VISA AND SPONSORSHIP

Must be currently legally authorized to work in the US without sponsorship for employment visa status (e.g. H1B Status, O -1, CPT, OT, etc.). Unless specifically stated in this job posting, we are unable to sponsor or take over sponsorship of an employment visa at this time.