POSITION TITLE: Assistant Project Manager
REPORTS TO: Project Manager
DIRECT REPORTS: N/A
LOCATION (Club / Corporate): Corporate -- CO Office
COMPENSATION: $75,000-$85,000 annually
JOIN OUR TEAM
At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.
BENEFITS
All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.
- Salaried Employees: Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits
- Professional development support, including OSHA, PMP, CAPM, or industry credentials
- Mileage reimbursement and corporate travel program
Come join VASA Fitness and join a passionate, fun, and united team!
Proud to be a 'Great Place to Work' certified company!
PURPOSE
The Project Engineer / Assistant Project Manager (PE/APM) supports the Construction team in delivering multi-site fitness club TI projects on schedule, on budget, and to VASA design standards. Operating in an owner-side capacity, the PE/APM partners with Project Managers to drive day-to-day execution: coordinating with GCs, architects, vendors, and landlords; managing project documentation and financial controls; tracking schedule progress; and owning critical closeout workstreams including GC pay applications, landlord TI reimbursement packages, lien waivers, and punch list completion.
This role is a launch pad for a Project Manager track at VASA. The PE/APM gains direct exposure to executive stakeholders, program-level initiatives (cost reduction, schedule compression, design standardization), and the full lifecycle of national TI delivery.
KEY RESPONSIBILITES AND COMPETENCIES
Project Administration & Documentation
- Maintain project records, drawings, RFIs, submittals, change orders, and meeting minutes in Procore as the single source of truth across all assigned projects.
- Lead weekly Owner / Architect / Contractor (OAC) calls set agendas, capture minutes, distribute action items, and follow through to closure.
- Coordinate distribution and version control of construction documents, ASIs, and bulletins between architects, GCs, and internal stakeholders.
- Assist with interpretation of drawings and specifications; route RFIs and design questions between the field and the design team for timely resolution.
Financial Controls & Pay Applications
- Track GC pay applications against approved schedules of values; verify lien waiver compliance (conditional and unconditional, primary and lower-tier) before processing.
- Prepare monthly landlord TI reimbursement draw packages assemble invoices, lien waivers, inspection reports, and required certifications per each lease's TI provisions; coordinate with Accounting and Legal on submission and follow-through to receipt of funds.
- Maintain the project cost log and forecast tool; flag budget variances and contingency draws to the PM in real time.
- Process change order requests (CORs): validate scope and pricing, route for internal approval, and execute through Procore.
- Support lump-sum contract administration, including reconciliation of GC General Conditions, allowances, and savings.
Schedule, Procurement & Field Coordination
- Assist in development and weekly maintenance of the master project schedule; track milestone variances and critical-path risks.
- Manage owner-furnished equipment (OFE) procurement and delivery fitness equipment, AV, signage, FF&E coordinating lead times against the construction schedule.
- Coordinate field-initiated purchasing and expedite long-lead items to prevent schedule slippage.
- Participate in jobsite walks, pre-installation meetings, and quality control inspections; document deficiencies and confirm resolution.
Permitting & Jurisdictional Coordination
- Support permit applications and Authority Having Jurisdiction (AHJ) coordination using VASA's permitting platform (Pulley) and direct GC engagement.
- Track permit milestones and inspection sign-offs (rough-in, mid-construction, final, health, fire) through CO issuance.
- Help drive program-level permitting time reductions through documentation standardization and submission quality control.
Closeout & Turnover
- Drive punch list compilation and closure across architectural, MEP, and equipment scopes.
- Assemble closeout documentation: as-builts, O&M manuals, warranties, training records, attic stock, and final lien releases.
- Coordinate operational turnover to the Operations team equipment commissioning, life-safety verification, and day-one readiness.
- Support post-CO landlord TI reimbursement to full collection; reduce backlog of outstanding TI dollars through milestone-linked submission discipline.