Accounting, Architectural Services, Audiovisual, Billing, Budget Management, Budgeting, Change Requests/Orders, Commissioning, Community Support, Construction, Construction Document Set, Construction Schedule, Construction Support, Contract Management, Cost Control, Cost Forecasting, Distribution Management, Document Control, Document Management, Documentation, Documentation Standards, Financial Control, Fitness, Follow Through, Legal Support Skills, Liens, Meeting Minutes, Pricing, Project Engineering, Project Schedule, Project Tracking, Project/Program Management, Purchasing/Procurement, Quality Control, Reconciliation, Record Keeping, Reimbursement, Software Administration, Source Code/Configuration Management (SCM), Time Management
POSITION TITLE: Assistant Project Manager
REPORTS TO: Project Manager
DIRECT REPORTS: N/A
LOCATION (Club / Corporate): Corporate -- CO Office
COMPENSATION: $75,000-$85,000 annually
JOIN OUR TEAM
At VASA Fitness, we want to create an uplifting experience for everyone by offering inclusive, accessible, and on-trend fitness. The foundation of our brand is rooted in a culture centered on unity, passion, love, integrity, fun, and trust. Because our culture is alive--embodied by members and team members alike--VASA is a place where lives are changed because of authentic connections made within our supportive community.
BENEFITS
All employees receive two complimentary gym memberships--one for themselves and another to give away--plus 401k options. Additional benefit packages are available for employees who work 30+ hours per week.
- Salaried Employees: Flexible Vacation Plan, Paid Holidays, Paid Parental Leave, and Health, Dental, Vision Benefits
- Professional development support, including OSHA, PMP, CAPM, or industry credentials
- Mileage reimbursement and corporate travel program
Come join VASA Fitness and join a passionate, fun, and united team!
Proud to be a 'Great Place to Work' certified company!
PURPOSE
The Project Engineer / Assistant Project Manager (PE/APM) supports the Construction team in delivering multi-site fitness club TI projects on schedule, on budget, and to VASA design standards. Operating in an owner-side capacity, the PE/APM partners with Project Managers to drive day-to-day execution: coordinating with GCs, architects, vendors, and landlords; managing project documentation and financial controls; tracking schedule progress; and owning critical closeout workstreams including GC pay applications, landlord TI reimbursement packages, lien waivers, and punch list completion.
This role is a launch pad for a Project Manager track at VASA. The PE/APM gains direct exposure to executive stakeholders, program-level initiatives (cost reduction, schedule compression, design standardization), and the full lifecycle of national TI delivery.
KEY RESPONSIBILITES AND COMPETENCIES
Project Administration & Documentation
- Maintain project records, drawings, RFIs, submittals, change orders, and meeting minutes in Procore as the single source of truth across all assigned projects.
- Lead weekly Owner / Architect / Contractor (OAC) calls set agendas, capture minutes, distribute action items, and follow through to closure.
- Coordinate distribution and version control of construction documents, ASIs, and bulletins between architects, GCs, and internal stakeholders.
- Assist with interpretation of drawings and specifications; route RFIs and design questions between the field and the design team for timely resolution.
Financial Controls & Pay Applications
- Track GC pay applications against approved schedules of values; verify lien waiver compliance (conditional and unconditional, primary and lower-tier) before processing.
- Prepare monthly landlord TI reimbursement draw packages assemble invoices, lien waivers, inspection reports, and required certifications per each lease's TI provisions; coordinate with Accounting and Legal on submission and follow-through to receipt of funds.
- Maintain the project cost log and forecast tool; flag budget variances and contingency draws to the PM in real time.
- Process change order requests (CORs): validate scope and pricing, route for internal approval, and execute through Procore.
- Support lump-sum contract administration, including reconciliation of GC General Conditions, allowances, and savings.
Schedule, Procurement & Field Coordination
- Assist in development and weekly maintenance of the master project schedule; track milestone variances and critical-path risks.
- Manage owner-furnished equipment (OFE) procurement and delivery fitness equipment, AV, signage, FF&E coordinating lead times against the construction schedule.
- Coordinate field-initiated purchasing and expedite long-lead items to prevent schedule slippage.
- Participate in jobsite walks, pre-installation meetings, and quality control inspections; document deficiencies and confirm resolution.
Permitting & Jurisdictional Coordination
- Support permit applications and Authority Having Jurisdiction (AHJ) coordination using VASA's permitting platform (Pulley) and direct GC engagement.
- Track permit milestones and inspection sign-offs (rough-in, mid-construction, final, health, fire) through CO issuance.
- Help drive program-level permitting time reductions through documentation standardization and submission quality control.
Closeout & Turnover
- Drive punch list compilation and closure across architectural, MEP, and equipment scopes.
- Assemble closeout documentation: as-builts, O&M manuals, warranties, training records, attic stock, and final lien releases.
- Coordinate operational turnover to the Operations team equipment commissioning, life-safety verification, and day-one readiness.
- Support post-CO landlord TI reimbursement to full collection; reduce backlog of outstanding TI dollars through milestone-linked submission discipline.