Adobe Product Family, Calendar Management, Communication Skills, Corporate Policies, Detail Oriented, Entertainment and Media, International Business, Meeting Minutes, Microsoft Office, Microsoft Product Family, Multitasking, Organizational Skills, Presentation/Verbal Skills, Reimbursement, Talent Management, Time Management, Travel Planning, Videoconferencing
Role Summary
At FIFTH SEASON, we're revolutionizing the entertainment industry with groundbreaking content that captivates global audiences. As a dynamic studio with a soul, we're seeking a Physical Production Assistant to play a vital role in supporting our TV Physical Production team. This position requires a meticulous individual with exceptional organizational skills, capable of thriving in a dynamic environment. The ideal candidate will excel at multitasking, possess strong communication abilities, and demonstrate proficiency in collaborating with diverse personalities. With a keen eye for detail and a proactive mindset, you'll ensure seamless operations in our fast-paced production setting.
We value commitment, creativity, and a deep passion for the entertainment industry. If you're ready to contribute to our ongoing success in producing award-winning content and be part of an exceptional team that embraces the dynamic and global nature of our business, we’d love to hear from you.
Role Responsibilities
- Maintain and manage executive calendars with precision, anticipating needs for meetings/videoconference/calls, adapting to the demands of an international business spanning multiple time zones
- Prepare meeting agendas, organize and distribute materials, handling both internal and external appointments of varying formalities
- Arrange travel accommodations and process executive expenses in alignment with company policies
- Act as a liaison between executives and contacts
- Proactively follow up on tasks and projects to ensure timely completion
- Assist in tracking key department milestones/dates
- Maintain & update department databases and checklists
- Support ad hoc projects when necessary
- Compile and distribute meeting notes as required
- Maintain confidentiality and diplomacy in all tasks
Qualifications
- Bachelor’s degree or equivalent experience in a related field
- Genuine interest in TV Physical Production and a desire to contribute to its success
- Basic knowledge of set production workflow; previous on-set experience is advantageous
- Previous experience in Talent Agency, Management Company, Production, or Production Company preferred
- Strong communications skills, able to engage effectively across all levels of the organization and with external partners
- Expertise in MS office, Zoom, Microsoft Teams and Adobe
- Exceptional logistical skills, highly organized, and detail-oriented
- Self-motivated and proactive, capable of managing multiple tasks concurrently
- Capacity to maintain confidentiality and diplomacy in all tasks
- Flexibility to work overtime with short notice
Characteristics & Personality
- Proficient in clear oral and written communication, fostering collaboration across organizational levels, global offices, and worldwide time zones
- Thrives in fast-paced environments, adept at proactively navigating change and driving creative solutions
- Overcomes challenges with grit, embracing change as an opportunity for growth
Compensation: $23-$25 / hr + OT