An Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.
Key Responsibilities
- Accounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.
- Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.
- Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.
- Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.
- Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.
Required Skills and Qualifications
- Dealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
- Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
- Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
- Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.
Common Qualifications
- High school diploma or equivalent (some college preferred).
- Knowledge of Microsoft Office, specifically Excel/Word
- Strong understanding of accounting principles (AP/AR/GL)
Benefits:
- Team atmosphere with great management!
- Health, Dental, Vision Insurance
- Accidental, Short Term Disability Insurance
- 401(k) with company match
- Paid Vacations/Holidays
- Employee Discounts