B.L. Harbert International is seeking an Assistant Mechanical Coordinator to join our International Group based in Birmingham, Alabama. This role directly supports the Mechanical Coordinator(s) and reports to the Mechanical Director - Operations across a wide range of design, construction, and project-management tasks on large-scale U.S. Embassy and Consulate projects around the world.
Responsibilities:
Design & Document Support
- Assist in reviewing design documents for accuracy, completeness, and contract compliance.
- Support preparation and organization of Construction Document deliverables including RFIs, submittals, shop drawings, and O&M manuals.
- Help perform basic value-engineering and constructability takeoffs under the direction of senior staff.
- Support the review and tracking of consultant and vendor drawings, schedules, and technical submittals.
Estimating & Quantification
- Perform preliminary material and equipment quantifications using established tools and templates.
- Assist with maintaining internal quantity logs and cost databases.
- Support senior personnel in developing life-cycle cost comparisons and mechanical budget tracking.
Procurement & Vendor Coordination
- Prepare draft Purchase Requests and help track Purchase Orders as directed.
- Assist in maintaining procurement logs, submittal logs, and lead-time trackers.
- Support communication with vendors for quotation requests, technical clarifications, and documentation follow-up.
Project Coordination & Construction Support
- Help support on-site Project Coordinators with technical questions and information requests.
- Assist in tracking commissioning, start-up activities, and vendor scheduling.
- Maintain organized project files, drawing registers, and correspondence databases across multiple active projects.
- Support internal quality-control processes, ensuring consistency with company and client mechanical standards.
General Administrative & Planning Support
- Prepare meeting notes, action items, and follow-up logs for mechanical coordination meetings.
- Assist with internal presentation materials, status updates, and mechanical scope summaries.
- Provide logistical support for international travel planning for senior mechanical staff.
- Maintain accurate project documentation in accordance with USG requirements.
Requirements:
- U.S. Citizen
- Ability to obtain and maintain a U.S. Government Security Clearance
- 1-3 years of experience in engineering, construction, or related technical fields
- Ability to travel internationally if required (minimal travel expected at entry level)
- Proficiency in Microsoft Office Suite, especially Excel
- Familiarity with reading mechanical drawings, specifications, and schedules
Preferences:
- Bachelor's degree in Mechanical Engineering, Construction Management, or a related field
- Experience or exposure to HVAC, plumbing, fire protection, or site utilities
- Familiarity with estimating or takeoff software (OST, FastDUCT/FastPIPE, Trimble MEP, Bluebeam, etc.)
- Exposure to BIM or 3-D modeling workflows
- Basic understanding of commissioning, TAB, or controls concepts
- Previous internship or junior role supporting MEP coordination
- Strong communication and interpersonal skills for effective team collaboration and client interactions
- Experience in leveraging AI to streamline processes
Physical Demands:
- Ability to lift up to 25 lbs. (documents, plans, files)
- Ability to sit for extended periods with occasional standing
- Manual dexterity for office equipment and filing
- Ability to focus in a fast-paced office environment
Work Environment:
- Office-based with standard working hours; occasional flexibility required
- Limited site travel may be requested for training or coordination purposes
B.L. Harbert International, LLC offers a competitive U.S. compensation package including health insurance (BCBS medical and dental), group insurance, 401(k), paid holidays, and paid vacation.
B.L. Harbert International, LLC is an EOE / Veterans / Disabilities