Assistant, Human Resources (Internal Applicants Only)

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Para - Professional - Job Description

Job Title: Assistant, Human Resources Pay Grade: SA 06 Min $30,736/Mid $38,420/Max $46,104

Reports To: Human Resources Administrator FLSA Status: Non-exempt

Dept./School: Human Resources Dept. Minimum Duty Days: 226 days

Primary Purpose: Organize and manage the routine work activities of an administrative department office and provide clerical services to the human resources administrator.

Minimum Requirements:

• High school diploma or GED from a school recognized by the Texas Education Agency/ Texas Private School Accreditation Commission.
• Three years secretarial/clerical experience.
• Some bookkeeping experience.
• Microsoft Office/Google Suite experience.

Special Knowledge/Skills:

• Excellent telephone skills.
• Proficient skills in typing, word processing, and file maintenance.
• Basic math skills.
• Ability to use personal computer and use Microsoft Office programs.
• Effective organization, communication, and interpersonal skills.
• Ability to read and communicate effectively both verbally and in writing.
• Ability to follow written instruction.

Major Responsibilities and Duties:

1. Prepare correspondence, letters, forms, manuals, schedules, and reports for the assigned administrator and other department staff members using personal computer.
2. Serves at the Department's time clock manager-works on time cards, absence reports and assists administration with building time cards and keeps department's personnel time sheets organized and up to date.
3. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff as needed.
4. Greet visitors and assist employees and applicants with completing applications and required paperwork.
5. Prepare recruitment materials, interview packets, and other forms as needed.
6. Maintain recruitment and hiring system for job postings and screening of applications accurately and efficiently.

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7. Review and revise job descriptions as needed.
8. Maintain current job descriptions for all pay plans in an organized manner.
9. Assist HR Administrator in updating professional/administrative evaluation tool.
10. Maintain a schedule of appointments, assist with scheduling and set up of interviews and meetings
11. Maintain confidentiality of all information.
12. Assist HR Administrators and district administrators with interview process.
13. Assist with the screening of employment applications as needed.
14. Assists in preparing district payroll inputs stipends, deductions, etc.

Records, Reports, and Correspondence:

15. Prepare, record, and distribute correspondence, forms, employee audit forms, letters of intent, and reasonable assurance letters using personal computer.
16. Compile pertinent data as needed when preparing various federal, state and local reports, including E.E.O.C., Texas Employer New Hire Report, certification, TRS reports.
17. Maintain physical and computerized departmental files in an organize manner.

Certification and Licensing

18. Verifies certification with Texas State Board of Educator Certification and other licensing information of applicants to assure accurate screening of applicants.

Other

19. Performs such other duties as may be assigned.

Equipment Used Personal, computer, printer, scanner calculator, copier, shredder, and fax machine.

Mental Demands/Physical Demands/Environmental Factors Maintain emotional control under stress Work with frequent interruptions Moderate lifting and carrying District/State wide travel Exposure to biological hazards Prolonged sitting, standing, and walking Hearing, speaking clearly Working alone Working prolonged or irregular hours

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

I hereby acknowledge that I have received a copy of my job description and understand its content.

_____ Employee Name (print)

_________ Employee Signature Date