WAYNE COUNTY REGIONAL EDUCATIONAL SERVICE AGENCY
POSITION DESCRIPTION
POSITION TITLE: Assistant for Internal Operations - Early Childhood Services (ECS)
PAY SCHEDULE: WCSSF Salary Schedule - Schedule D
REVISION DATE: October 2, 2026
BROAD FUNCTION:
The Assistant for Internal Operations - Early Childhood Services (ECS) will provide front-line assistance,
coordination, and support to ensure Wayne RESA, its constituents, and community partners are compliant with
Early Childhood funding grant requirements and reporting, contracts, agreements, and federal, state, and local
legislative requirements. The Assistant for Internal Operations - ECS works collaboratively with Wayne RESA
administrators, staff, and constituents to assist with implementing and maintaining sound education, operational,
and governance practices.
DUTIES AND RESPONSIBILITIES:
- Review and monitor reports and other related documents for alignment with federal and state laws, Wayne
RESA requirements, and all applicable state and federal requirements, especially related to Early Childhood
grants, programs, and initiatives. Identify, communicate, and support the resolution of any potential issues.
- Coordinate cross-departmental collaboration with Wayne RESA colleagues in support of county-wide
initiatives (ex: weekly fiscal meetings).
- Schedule, coordinate, and document internal and external meetings (ex: collaborative meetings, School
Readiness Advisory Committee (SRAC) meetings, consultant meetings).
- Develop, maintain, and monitor Early Childhood subrecipient contracts, Grant Award Notification Letters
(GANs), and vendor agreements for accuracy, compliance, performance, billing, and renewals.
- Provide technical assistance, training, and support to subrecipients, Early Childhood Consultants, and
Specialists on GSRP implementation, reporting, and compliance components, including but not limited to
MiRegistry, program assessment, student assessment, student screening platforms, and the Administrative
Guidelines and Procedural document.
- Develop and design training materials and communications to support subrecipients with program
implementation and grant requirements.
- Maintain electronic files, records, and documentation as required by local, state, federal, and Wayne RESA
rules and regulations (e.g., Head Start MOUs, PSA charter documentation, Early Childhood subrecipient
roster, and ECS/ECC credentials, etc.).
- Demonstrate proficiency in using computers, databases, and other technology to gather, organize,
synthesize, manage, and analyze data, and prepare reports and presentations.
- Develop and maintain processes, procedures, timelines, and tracking systems to support grant
requirements, reporting schedules, and department operations.
- Organize and analyze data to monitor and provide feedback regarding grant reports and findings.
- Monitor internal policy and practice to ensure alignment with rules, regulations, and federal and state laws.
- Develop and update materials, forms, and processes for distribution to Wayne RESA and/or appropriate
constituents in accordance with program requirements.
- Participate as an active and collaborative team member in organizational projects.
- Plan, use professional judgment, and act to carry out the functions of this position within the direction
provided by RESA's mission, goals, project procedures, and deadline requirements.
- Support the development and purchase of culturally responsive enrollment and marketing materials to
support outreach, family engagement, and participation.
- Regular and predictable attendance.
- Perform other duties as assigned.
RELATIONSHIPS & CONTACTS:
INTERNAL
- Frequent contact with Executive Director of Early Childhood, Director of Early Childhood, organizational
project team members, consultants, support staff, and finance department.
- Moderate involvement with internal committees and special project teams.
EXTERNAL
- Frequent contact with Wayne County school districts, public school academies, community-based
organizations, and community partners.
SUPERVISION RECEIVED:
Director of Early Childhood or designee
SUPERVISION EXERCISED:
None
QUALIFICATIONS:
Education
- Bachelor's Degree required, preferably in business, education, public administration/policy, or related
area.
Experience
- Two (2) years of experience required in a fast-paced office environment performing higher-level duties
exhibiting independent thinking and judgment (examples of duties: contract development and monitoring;
data collection, analysis, and reporting; compliance interpretation and communication to stakeholders)
- Experience in an educational setting required
- Experience using Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and Google
platforms.
- Experience providing excellent customer service and relationship-building
Required Special Skills and Training
- Demonstrated project management experience.
- Demonstrated knowledge of state/ federal programming preferred.
- Demonstrated ability to adhere to federal policies and guidelines.
- Demonstrated ability to communicate effectively with internal and external team members, management,
organizational staff, and project contractors.
- Demonstrated ability to meet stringent deadlines and compliance requirements.
- Demonstrated skill working with diverse populations.
- Demonstrated collaboration, team building, and problem-solving skills.
- Demonstrated ability to utilize computers and other technology to gather, manipulate, synthesize, and
analyze data and prepare reports and presentations.
- Ability to manage multiple tasks with a sense of urgency.
- Ability to maintain confidentiality of sensitive information.
- Ability to work independently while supporting a team environment.
- Proficiency in using the Microsoft Windows desktop operating system, Windows-based software, and
Google-based software.
USE OF THIS POSITION DESCRIPTION:
This position description is not intended and should not be construed to be an exhaustive list of all the duties,
responsibilities, skills, efforts, or special conditions associated with this position.
Date of Position Creation: 7/1/2023