Position Summary:
We're currently seeking a Assistant to play a vital role in supporting our Film Physical Production team. This position requires a meticulous individual with exceptional organizational skills, capable of thriving in a dynamic environment. The ideal candidate will excel at multitasking, possess strong communication abilities, and demonstrate proficiency in collaborating with diverse personalities. With a keen eye for detail and a proactive mindset, you'll ensure seamless operations in our fast-paced production setting.
We value commitment, creativity, and a deep passion for the entertainment industry. If you're ready to contribute to our ongoing success in producing award-winning content and be part of an exceptional team that embraces the dynamic and global nature of our business, we’d love to hear from you.
Job Responsibilities
- Provide day-to-day administrative and operational support to the Film Physical Production team, including calendar management, scheduling, phone calls, correspondence, and follow-ups.
- Coordinate complex schedules, meetings, and travel arrangements across multiple offices and time zones.
- Prepare meeting materials, compile and distribute notes, track follow-up items, and ensure executives and team members are prepared for upcoming priorities.
- Arrange travel accommodations, process and reconcile expenses, and assist with departmental budget tracking and expense records.
- Serve as a liaison between executives, internal teams, external partners, and various levels of management, maintaining clear and timely communication.
- Support special projects and other departmental initiatives as needed.
- Proactively anticipate needs, manage competing priorities, and adapt quickly to changing schedules and business requirements.
- Handle sensitive and confidential information with discretion, professionalism, and diplomacy.
Skills & Experience
- Bachelor’s degree or equivalent relevant professional experience.
- Previous experience within a talent agency, management company, production environment, or production company preferred.
- Genuine interest in Film Physical Production and enthusiasm for supporting the team.
- Strong proficiency in Microsoft Office applications.
- Basic understanding of physical production and set workflows; previous on-set experience is a plus.
- Exceptional organizational, logistical, and time-management skills, with strong attention to detail.
- Ability to manage multiple priorities simultaneously in a fast-paced, deadline-driven environment.
- Proactive, self-motivated, and resourceful, with the ability to anticipate needs and identify solutions.
- Excellent written and verbal communication skills, with the ability to collaborate effectively across organizational levels, global offices, and time zones.
- Adaptable and resilient, with the ability to navigate changing priorities and solve problems creatively.
- Sound judgment and demonstrated ability to maintain confidentiality and diplomacy.
- Flexibility to work overtime on short notice when business needs require.
Compensation Range ; $23-$25 / hour