Assistant Facilities Manager

Job Summary
The ideal candidate will provide support in managing the day-to-day operations of our facilities, ensuring a safe, efficient, and well-maintained environment. From overseeing maintenance tasks to coordinating vendor relationships, the Assistant Facilities Manager plays a crucial role in maintaining a positive and functional workspace.

Essential Job Responsibilities

• Facility Maintenance: Coordinate and oversee routine maintenance, repairs, and inspections to ensure the facility operates smoothly.
• Safety Compliance: Monitor and enforce safety protocols, ensuring the facility meets all regulatory requirements. Conduct regular safety inspections.
• Vendor Management: Collaborate with vendors for services such as janitorial, landscaping, and maintenance. Evaluate vendor performance and negotiate contracts.
• Space Planning: Assist in optimizing facility layout and space utilization to enhance efficiency and accommodate organizational needs.
• Budget Oversight: Support the Facilities Manager in budget planning and tracking expenditures related to facility maintenance and improvements.
• Emergency Response: Develop and implement emergency response plans. Coordinate with relevant teams to ensure a swift and effective response to incidents.
• Record Keeping: Maintain accurate records of facility-related activities, including maintenance schedules, equipment inventory, and safety documentation.
• Team Collaboration: Collaborate with cross-functional teams to address facility-related needs and support various departments.
• Other duties as assigned.

• Learn and support the YWCA mission, vision, and policies to meet the goals of the organization without compromise, serving as a role model for the Lubbock community both in demeanor and in life-style habits.

• High School Diploma or GED. Associates Degree or higher is preferred.
• Proven experience in facility management or a related role.
• Strong organizational and multitasking skills.
• Knowledge of safety regulations and facility management best practices.
• Excellent communication, interpersonal skills and leadership skills
• Proficient in using facility management software and Microsoft Office suite.
• Present self professionally in appearance and mannerism at all times. Pass a criminal history background check and FBI fingerprint check
• Flexibility to work irregular hours from time to time, including evenings or weekends.
• Infrequent travel: 0-10 days/year.

• Regularly sit, stand, bend, crouch, stoop, walk, climb stairs, use hands and fingers, reach with hands and arms, feel, talk, hear, and see.
• Able to climb on ladders and on top of building for maintenance purposes.
• Regularly lift and/or move equipment and furnishings.  Very physical job.
• Able to be on feet up to eight hours a day.

• Noise level varies between quiet and loud.
• Pace varies between deliberate and fast.
• Outdoor climate varies between cold and hot, including conditions such as wind, dust, and precipitation. Occasionally work at outdoor and indoor events for extended periods.