Assistant Facilities Manager

Competency Treats people with respect, keeps commitments, works with integrity and ethics, and upholds organizational valuesDemonstrates reliability: consistently at work and on time, and ensures coverage during planned or unplanned absencesCommunicates clearly and proactively with direct reports, department leaders, and senior managementBalances competing priorities and making sound decisions when acting in the Facilities Manager's absenceObserves and enforces regulatory, safety, and security proceduresExercises good judgment in escalating issues that require management attentionCoaches and develops others, and holds team members accountable to expectations Minimum Job Requirements Must be 21 years of age or older and able to pass a background checkHigh school diploma or general education degree (GED) requiredMinimum 4 years of experience in facilities maintenance, including at least 2 years in a lead or supervisory capacityHVAC experience requiredWorking knowledge of plumbing systems, maintenance, and repairsWorking knowledge of electrical systems, maintenance, and repairsThorough working knowledge of facility equipment, its usage, and safety proceduresAbility to perform basic mathematical calculations for measurements, quantities, scheduling, and budget trackingAbility to manage vendors, work orders, and a team across competing prioritiesMust be able to regularly stand, walk, bend, climb, and lift up to 50 lbs Preferred Job Requirements Associate's degree or vocational training in facilities management, HVAC, electrical, or a related tradeAdvanced knowledge of plumbing systems, maintenance, and repairsExperience in a cannabis, food safety, or similarly regulated manufacturing environmentFamiliarity with work order management systems or CMMS softwareFamiliarity with Building Management Systems (BMS) or Building Automation System (BAS) such as Facilities ExplorerExperience managing a maintenance budget and vendor contractsBilingual (English/Spanish) a plus Physical Requirements Activity Frequency Sitting Continuously Standing Frequently Walking Frequently Bending over Frequently Pushing or pulling Frequently Repetitive use of hands/arms Frequently Repetitive use of legs Frequently Grasping Frequently Eye/hand coordination Frequently Crawling Occasionally Climbing Occasionally Reaching overhead Occasionally Crouching Occasionally Kneeling Occasionally Balancing Occasionally Fine manipulation Occasionally Talking Continuously Hearing Continuously Visual acuity Continuously Subject to noise Continuously Lifting 10 lbs. This position reports directly to the Facilities Manager, leads themaintenance team, and owns the daily execution of the preventive maintenance program, vendor coordination, and work order prioritization.

Job Summary The Assistant Facility Manager is second-in-command of the facilities function, responsible for the maintenance, safety, and operational readiness of the facility alongside the Facilities Manager. This position reports directly to the Facilities Manager, leads themaintenance team, and owns the daily execution of the preventive maintenance program, vendor coordination, and work order prioritization. The Assistant Facility Manager serves as the designated backup to the Facilities Manager, acting with delegated authority in the Manager's absence and ensuring all work is completed in compliance with company policy and the laws and regulations governing the facility. Full Time Pay: $75,000 - $85,000 Essential Job Functions Maintenance & Operations Manage and execute the preventive maintenance program (PPM), ensuring schedules are met and equipment is serviced on timeOversee the repair of malfunctioning equipment and facility systems, and personally assist with complex repairs, including HVAC and plumbing, as neededQuality check equipment to ensure safe and operational conditionCreate, maintain, and follow up on inspection and repair schedulesTrack all work orders through to completion, prioritizing incoming requests from departments and resolving delaysServe as an on-call resource for urgent facility needs, including after-hours situations, in rotation with the Facilities ManagerOversee light landscaping, groundskeeping, and snow and ice removal, and perform this work as needed Vendor & Contractor Management Direct and oversee outside repair and maintenance vendors, ensuring work is completed to standard, on schedule, and within budgetObtain and compare quotes, and recommend vendors and projects to the Facilities Manager for approvalCommunicate vendor needs, project status, and schedules to the Facilities Manager and affected departments Team Leadership Lead and schedule maintenance mechanics, and janitorial staff, providing direction, coaching, and performance feedbackOversee janitorial operations to ensure all duties are performed to high standards and timelinesCommunicate expectations clearly and consistently to all staff, including leadersProvide input to the Facilities Manager on hiring, training, performance reviews, and disciplinary mattersTrain and develop Mechanicsand Associates in safe work practices and equipment operation Budgeting, Reporting & Communication Assist the Facilities Manager in scheduling, budgeting, and prioritizing work orders and maintenance projectsTrack maintenance spending against budget and flag variances or emerging capital needMaintain accurate records of maintenance activities, work orders, inspections, and equipment statusKeep the Facilities Manager and Director of Operations informed of all significant issuesAct as the Facilities Manager's designee in their absence, with authority to approve routine work and make time-sensitive decisions Compliance & Safety Adhere to and enforce company policy, regulatory, safety, and security procedures across the facilitySupport audits, inspections, and documentation requirements, including those of the applicable state regulatory agencyIdentify and correct safety hazards promptly, and escalate issues that require management attention Other Job Responsibilities Supervisory Responsibilities This position provides direct supervision to the maintenance mechanics and janitorial staff. The Assistant Facility Manager takes an active role in hiring, onboarding, scheduling, and performance management, and makes recommendations to the Facilities Manager on hiring, terminations, and formal disciplinary actions. Final authority on these matters rests with the Facilities Manager and Human Resources. Competency Treats people with respect, keeps commitments, works with integrity and ethics, and upholds organizational valuesDemonstrates reliability: consistently at work and on time, and ensures coverage during planned or unplanned absencesCommunicates clearly and proactively with direct reports, department leaders, and senior managementBalances competing priorities and making sound decisions when acting in the Facilities Manager's absenceObserves and enforces regulatory, safety, and security proceduresExercises good judgment in escalating issues that require management attentionCoaches and develops others, and holds team members accountable to expectations Minimum Job Requirements Must be 21 years of age or older and able to pass a background checkHigh school diploma or general education degree (GED) requiredMinimum 4 years of experience in facilities maintenance, including at least 2 years in a lead or supervisory capacityHVAC experience requiredWorking knowledge of plumbing systems, maintenance, and repairsWorking knowledge of electrical systems, maintenance, and repairsThorough working knowledge of facility equipment, its usage, and safety proceduresAbility to perform basic mathematical calculations for measurements, quantities, scheduling, and budget trackingAbility to manage vendors, work orders, and a team across competing prioritiesMust be able to regularly stand, walk, bend, climb, and lift up to 50 lbs Preferred Job Requirements Associate's degree or vocational training in facilities management, HVAC, electrical, or a related tradeAdvanced knowledge of plumbing systems, maintenance, and repairsExperience in a cannabis, food safety, or similarly regulated manufacturing environmentFamiliarity with work order management systems or CMMS softwareFamiliarity with Building Management Systems (BMS) or Building Automation System (BAS) such as Facilities ExplorerExperience managing a maintenance budget and vendor contractsBilingual (English/Spanish) a plus Physical Requirements Activity Frequency Sitting Continuously Standing Frequently Walking Frequently Bending over Frequently Pushing or pulling Frequently Repetitive use of hands/arms Frequently Repetitive use of legs Frequently Grasping Frequently Eye/hand coordination Frequently Crawling Occasionally Climbing Occasionally Reaching overhead Occasionally Crouching Occasionally Kneeling Occasionally Balancing Occasionally Fine manipulation Occasionally Talking Continuously Hearing Continuously Visual acuity Continuously Subject to noise Continuously Lifting 10 lbs. or less Frequently Lifting 11 to 25 lbs. Frequently Lifting 26 to 50 lbs. Frequently Lifting 51 to 75 lbs. Occasionally Lifting 76 to 100 lbs. Occasionally Lifting over 100 lbs. Not applicable Carrying 10 lbs. or less Continuously Carrying 11 to 25 lbs. Frequently Carrying 26 to 50 lbs. Occasionally Carrying 51 to 75 lbs. Occasionally Carrying over 75 lbs. Not applicable Work Environment This position performs duties in a manufacturing/food safety setting, including indoor mechanical areas and outdoor grounds, and may require work in varying weather conditions and after-hours response. EEO Statement Ascend Wellness Holdings, LLC and its subsidiaries is an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring / hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law