Assistant District Administrator - Confidential (Program Coordinator III)

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Position Summary

Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.

Duties and Responsibilities

• Oversight of District Training and Training Coordinator.

• Oversight of District Payroll and Payroll Supervisor.

• Act as MassCareers subject matter expert; ensure all requisitions for new and backfill positions, as well as EQ''s, are submitted accurately and timely. Participate in interviews for District vacancies; prepare recommendation and submit recommendation packets completely, accurately and timely.

• Assist with processing Step I grievances as directed by the District Administrator for review, approval, and signature of the DHD. Update and maintain District Grievance Tracking report; receive and coordinate updates from Labor Relations on grievance status and progress. Assist District Administrator/DHD/DOE in dealing with disciplinary issues and investigations within the district.

• May attend meetings and make decisions in conjunction with District Highway Director (DHD) and District Operations Engineer (DOE) on behalf of the District Administrator in their absence.

• Supervise, coordinate and monitor activities of direct reporting staff, including payroll, accounting, and personnel by establishing operating and/or reporting relationships, and assigning work accordingly ensuring organizational goals are met.

• Manage benefit programs at the district level and communicate regularly with MassDOT HQ in matters related to payroll, human resources, labor relations, employee relations and other divisions as necessary.

• Provide necessary information to management concerning payroll, leaves of absences, workers compensation claims, grievance processing, reclassifications, staffing, private auto mileage, and various other human resource policies and procedures.

• Interact with managers, engineers, professional staff as well as the public to integrate and coordinate activities within the District office in matters pertaining to maintenance, construction and project development.

• Advise senior personnel regarding requests for public information and subpoenas.

• Respond to all inquiries from vendors and the public offering resolutions and information in compliance with department policies and procedures.

• Maintain accurate staffing levels for all District Operations.

• Perform related duties such as attending meetings, conferences, interviewing prospective employees, maintain records, conduct performance evaluations (EPRS), and perform related work as required.

Preferred Qualifications

• Working knowledge of MassCareers

• Experience with Payroll/SSTA

• Knowledge of Accounts Payable or budget oversight

• Collective Bargaining Experience

• This is a confidential position.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

'',''!*!

Position Summary

Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.

Duties and Responsibilities

• Oversight of District Training and Training Coordinator.

• Oversight of District Payroll and Payroll Supervisor.

• Act as MassCareers subject matter expert; ensure all requisitions for new and backfill positions, as well as EQ''s, are submitted accurately and timely. Participate in interviews for District vacancies; prepare recommendation and submit recommendation packets completely, accurately and timely.

• Assist with processing Step I grievances as directed by the District Administrator for review, approval, and signature of the DHD. Update and maintain District Grievance Tracking report; receive and coordinate updates from Labor Relations on grievance status and progress. Assist District Administrator/DHD/DOE in dealing with disciplinary issues and investigations within the district.

• May attend meetings and make decisions in conjunction with District Highway Director (DHD) and District Operations Engineer (DOE) on behalf of the District Administrator in their absence.

• Supervise, coordinate and monitor activities of direct reporting staff, including payroll, accounting, and personnel by establishing operating and/or reporting relationships, and assigning work accordingly ensuring organizational goals are met.

• Manage benefit programs at the district level and communicate regularly with MassDOT HQ in matters related to payroll, human resources, labor relations, employee relations and other divisions as necessary.

• Provide necessary information to management concerning payroll, leaves of absences, workers compensation claims, grievance processing, reclassifications, staffing, private auto mileage, and various other human resource policies and procedures.

• Interact with managers, engineers, professional staff as well as the public to integrate and coordinate activities within the District office in matters pertaining to maintenance, construction and project development.

• Advise senior personnel regarding requests for public information and subpoenas.

• Respond to all inquiries from vendors and the public offering resolutions and information in compliance with department policies and procedures.

• Maintain accurate staffing levels for all District Operations.

• Perform related duties such as attending meetings, conferences, interviewing prospective employees, maintain records, conduct performance evaluations (EPRS), and perform related work as required.

Preferred Qualifications

• Working knowledge of MassCareers

• Experience with Payroll/SSTA

• Knowledge of Accounts Payable or budget oversight

• Collective Bargaining Experience

• This is a confidential position.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

'',''!*!

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. A Bachelor''s degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor''s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.

• For general questions regarding MassDOT, call the Human Resources Service Center at 857‐368‐4722.

• For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don''t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

HighwayJobs

'',''!*!

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. A Bachelor''s degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor''s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.

• For general questions regarding MassDOT, call the Human Resources Service Center at 857‐368‐4722.

• For a disability‐related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857‐274‐1935.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don''t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

HighwayJobs

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