Assistant Director of Sponsored Projects & Research Compliance
Salary
$73,000.00 - $77,000.00 Annually
Location
Providence College
Job Type
Full-time Staff
Job Number
PC00376
Division
Academic Affairs
Department
Office of Academic Affairs
Opening Date
11/02/2026
FLSA
Exempt
Bargaining Unit
NU
Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.
Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community- an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College's Non-Discrimination policy can be found Notice of Non-Discrimination (PDF document)
Overview
Work directly with faculty on grant proposal development, submission, and award management. Identify funding opportunities, preparation of proposals, budgets and solicitation packages; develop and implement outreach and training programs and communication, and compliance with appropriate federal, state, or other regulations.
Duties and Responsibilities
- Assist faculty and other College staff in identifying sponsors to maximize sponsored research/program funding from governmental and private agencies. Set up SPIN profiles and conduct funding searches, curate funding opportunities lists, and perform outreach with faculty to understand faculty scholarly interests and match funding opportunities. Conduct research development activities such as organizing events/activities to promote research collaboration and recognition. Assist faculty in the preparation, review, and follow-up of grant and contract proposals and electronic research administration. Lead the implementation of the Colleges Guidelines for External Fellowships, including advising faculty on the interpretation and application of the guidelines and facilitating conversations with deans, department chairs, and the Sr. Vice President for Academic Affairs/Provost related to faculty requests. Provide editing and comments on faculty proposals to increase the competitiveness of proposals. Assist faculty/staff with budget development for grant proposals in accordance with sponsor, College, and Federal guidelines. Perform a comprehensive review of faculty-initiated grant proposals to ensure compliance with Providence College policy and funding agency guidelines and regulations and enhance proposal competitiveness. Coordinate with regulatory committees as needed in the pre-award phase of proposal development. (45%)
- Develop, plan, and implement grantsmanship training and communications/outreach plans to engage and inform the campus community of SPaRC services, successes, and policies/procedures. Design and implement programs to strengthen and expand proposal submission such as the Grant Improvement Program and SPaRC internal grant programs(s). Develop an annual training calendar of events that balances pre-award, post-award, and award management training. Plan, and implement workshops to educate faculty, administrators, and others on grant-related matters as needed. Refine, maintain, and keep current the department website, internal portal site, databases (including Cayuse), internal procedure manuals, and tracking systems. (25%)
- Organize and maintain proposal and grant records. Work with grant recipients to ensure stewardship of grants and contracts including resolution of grant-related administrative questions. Ensure that effort and progress reports are completed and maintained on file. Ensure Annual COI disclosures and other compliance documentation are on file. Develop and maintain a high level of expertise on the administrative rules and regulations governing federal, state, and private grants, as well as knowledge of funding opportunities related to faculty interests and higher education. Support regulatory committees (i.e. IRB, IACUC) as assigned to ensure research compliance. (15%)
- Track office budget/expenditures and Indirect Cost (IDC) recovery utilization. Manage the data needed for annual reports, or other data requests. Monitor expenditures on existing awards. Develop templates, documents, and materials to assist in the development of funding proposals. Assist in implementing programs such as the Grant Improvement Program. Provide other support for the identification, development, submission, and management of grants. (15%)
MARGINAL DUTIES:
- Perform all other duties as may be required.
Education and Experience
- Bachelor's Degree from an accredited institution required. Master's Degree preferred.
- Two years' experience including a background in grant writing/administration or a related field, or an equivalent combination of education and experience required.
- Enthusiasm for, and commitment to, working with faulty, encouraging them to seek external funding for sponsored projects research.
- Excellent written and verbal communication skills, including the ability to write and edit complex material.
- Excellent research, analytical, organizational, and interpersonal skills.
- Strong customer service orientation including the ability to work with various constituencies and individuals across campus, including faculty, staff, and administrators.
- Ability to address complex issues independently and to manage multiple projects in a deadline-driven environment.
- Some evening and weekend work may be required.
- Some travel for professional development/training may be required.
Supplemental Information
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting in a normal seated position for extended periods of time
- Reaching by extending hand(s) or arm(s) in any direction
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
- Communication skills using the spoken word
- Ability to see within normal parameters
- Ability to hear within normal range
- Ability to move about
DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
NOTICE OF E-VERIFY PARTICIPATION
Providence College participates in E-Verify to confirm the identity and employment authorization of individuals hired to work in the United States. Before submitting this application, please review the following documents:
- E-Verify Notice of Participation
- Right to Work
By continuing with this application, you acknowledge that you have been informed of our participation in E-Verify and have had the opportunity to review these notices.
Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
- Promote the health and well-being of you and your family
- Provide financial security while you are working
- Build financial resources for retirement
- Help you balance personal and work responsibilities
- Provide educational opportunities for you and your family
These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/
Employer Providence College (RI)
Address 1 Cunningham Square
Providence, Rhode Island, 02918-0001
Phone (401) 865-2341
Website www.providence.edu