Assistant Director of Purchasing and Bookstore Coordinator
Position Purpose
The Assistant Director of Purchasing and Bookstore Coordinator assists the Director of Purchasing and Auxiliary Services in overseeing the operation of college auxiliary departments including Events and Conferencing, Hiram College Property Management, Service Center, and Campus Bar. This position also supports the Hiram College Bookstore Manager with specific bookstore functions as assigned.
PURCHASING
- Develop and maintain purchasing policies and procedures.
- Assist in the procurement of goods when requested.
- Assist in managing aspects of the PCard program including creating new users, card set-up and training.
- Monitor PCard transactions and allocations to ensure proper usage and accounting.
- Notify and suspend cardholders when policies are breached.
- Monitor approval queues for the Banner purchasing functions and ensure adequate funding is available for all purchasing activities.
- Convert requisitions and issue purchase orders.
- Register vendors, set up ACH payments.
- Work with managers of Auxiliary Services on campus including the Bookstore, Service Center, Campus Bar, and Events and Conferencing to present financial data to the Director.
- Facilitate insurance documentation requests for internal and external constituents.
- Audit local rents on campus property rentals and recommend yearly increases when appropriate.
BOOKSTORE MANAGEMENT
- Support professional Bookstore staff.
- Maintain knowledge of general store procedures such as customer service, cash register operation, opening and closing procedures, etc.
- Develop, implement, and maintain bookstore operating procedures and recommend appropriate related policies.
- Ensure operating systems (Cash register, POS, FAST, etc.) are kept up to date and maintain a working knowledge of system operations.
- Provide support services that meet the current and emerging needs of students taking classes at all locations (including partner schools and CCP students).
- Set and implement marketing plans and goals.
- Assist in maintaining the Bookstore website.
- Run monthly reports and submit departmental billing to Business Office
- Establish and maintain budget as well as daily financial oversight.
- Assist bookstore manager with yearly bookstore inventory processes.
- Liaison with online textbook supplier regarding online Bookstore textbooks and coordinate textbook adoptions with faculty and staff.
- Coordinate all academic regalia for commencement, opening convocation, and other events as needed.
- Coordinate and provide support for after-hours special events on campus involving the bookstore (this includes Orientation, Admission Events, author book signings, etc.).
- Maintain active membership in the Ohio Association of Campus Stores (OACS) organization including attending meetings and conferences.
- Perform other duties as assigned.
Skills & Knowledge
- Valid driver's license required
- Proficiency in MS Office
- Proficiency with Adobe Acrobat
- Experience with higher ed ERP systems such as Banner.
- Excellent customer service skills including the ability to interact professionally with all students, faculty, staff, and guests of the college.
- Attention to detail
- Excellent time management, organizational, and prioritization skills
Experience
- 3 years of purchasing experience
- Supervisory experience required
- Property management experience preferred
- Budget development experience required
Education
- Associates Degree or professional experience preferred
Application Process
Qualified candidates are encouraged to submit a letter of application, resume, and names, addresses, and telephone numbers of three references through the Apply Now link below or send to HR@hiram.edu. Review of applications will begin immediately and continue until the position is filled.
Hiram College is an equal opportunity employer committed to excellence through diversity. We welcome applications from all qualified individuals and do not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, marital or veteran status, or any other characteristic protected by law.
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