Assistant Director of Informal Projects

Posting Details

Position Information -------------------

• Position Classification: Engineer III
• Working Title: Assistant Director of Informal Projects
• Position Number: 617493
• FLSA Exempt: Yes
• Appointment Type: Permanent - Full Time
• Tenure Track: No
• FTE: 1
• Hours per Week: 40
• Duration: 12 months

Position Overview ----------------

Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution-we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as 'The City of Medicine', NCCU has been a cornerstone of education since 1910, fostering innovation and progress. Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement. An opportunity awaits you at NCCU where your purpose can take flight. Visit NCCU.edu.

Primary Function of Organizational Unit --------------------------------------

Facilities Management is one of the operating units in the Division of Business and Finance, responsible for maintaining and operating a physical environment that is conducive to learning, teaching, and research. To this end, Facilities Management is responsible for all aspects of the operation, maintenance, construction, and renovation of the buildings, utilities, and grounds of the NCCU campus.

Primary Purpose of Position ---------------------------

The primary purpose of this position is to carry out the mission of the Planning, Design, and Construction (PDC) department, which seeks to support the overall goals and objectives of the Facilities Management Division. The position is charged with supervising and monitoring the workload of 2 permanent design, construction, and support staff members. They manage all aspects of projects from planning, design, and communication to stakeholders and budgeting for projects up to $4M. They lead by example and guide their staff as they perform day-to-day project management. They must be able to apply governing building codes, NCCU, and UNC system guidelines, laws of the State of North Carolina, and National Fire Protection Codes, in addition to applicable industry standard practices for construction tolerances. They serve as the PDC Facilities representative for internal and external organizations.

Required Knowledge, Skills, and Abilities -----------------------------------------

• Manages the competencies of total staff.
• Seeks sources and opportunities for employee training and growth.
• Directs the management of program and staff resources.
• Involves employees in strategic planning and implementation and in the development of policies and procedures in the area of assignment.
• Develops strategies to improve quality of service, performance, and budgetary operational efficiency.
• Reviews and approves work often regarding more complex or unique issues.
• Has approval authority.
• Provides fiscal oversight for the area and may be involved in full-cycle budget creation and implementation for the agency-university.
• Ensures that fiscal rules and regulations are interpreted correctly, internal and external to the area of assignment.
• Communicates major and/or complex situations and actions internal and external to the organization.
• Interprets rules and regulations internal and external to the organization.
• Serves as a technical resource in developing responses to the media.
• Reviews and approves more complex written reports or unique issues and ensures effective articulation of written conclusions.
• Ensures that rules and regulations are interpreted correctly internal and external to the organization.
• Develops and maintains professional working relationships in complex and/or difficult situations in order to achieve work goals.
• Seeks appropriate input from others internal and external to the program prior to developing new policies and procedures.
• Ability to interact with broad-based University community and project stakeholders, including but not limited to designers, consultants, contractors, University students, faculty, committees, campus leadership, outside agencies, and other University and community interests.
• Must be able to clearly express and present both orally and in written form moderately complex project information in an organized and concise manner throughout the capital improvement process.
• Uses tact when expressing ideas or opinions, adapts presentations catered to the needs of a particular audience, assists customers to understand design concepts and contract documents, and provides routine and accurate updates of project status, needs, and objectives.
• Develops rapport with all stakeholders, recognizing their concerns and feelings, and listens well while advancing project objectives and building and maintaining long-term relationships based on trust.
• Creates and produces informational products as required to convey and manage project needs.
• Develops and negotiates positions to effectively mediate resolution of contract disputes.
• Thorough knowledge of and ability to interpret professional engineering/architect theory, techniques, practices, and procedures, organizational structure, and/or extraneous factors or implications.
• Skilled in applying this knowledge.
• Applies thorough knowledge of and may interpret local, state, and Federal rules and regulations governing the area of work.
• Applies thorough knowledge of supervisory practices and skill in supervising others, including communication skills, how to delegate and assign work, how to deal effectively with difficult employees, how to evaluate performance, and to conduct investigations and participate in disciplinary actions.
• Ability to mentor new supervisors.
• Full knowledge of state governments human resources policies and procedures relevant to job duties.
• Applies thorough knowledge of applicable information technology and the impact of work with other systems and programs.
• Considerable knowledge of strategic planning methodologies and practices.
• Manages complex work situations.
• Anticipates potentially problematic situations, resolves unusual problems.
• Develops solutions to unique problems and situations.
• Implements response to a situation based on interpretation of local, state, and Federal rules and regulations and standards.
• Ensures implementation of program policy and procedure changes to reduce risk.
• Applies innovative solutions and/or engineering/architectural designs where appropriate.
• Manages budgets, contracts, including resources such as budget personnel and equipment within timelines.
• Ability to resolve design errors, omissions, unforeseen conditions, and owner requests on a project-by-project and case-by-case basis, ensuring recovery strategies are efficiently and effectively deployed.
• Technical knowledge to evaluate and provide recommendations pertaining to assigned projects in a timely fashion to support project needs.
• Ability to make quick decisions with minimal supervision to minimize impacts to the budget schedule and University operations.
• Ability to review and evaluate contractual documentation and correspondence for complex capital improvement projects for completeness, compatibility, and compliance with engineering and architectural principles, standards, codes, and design needs, including management and oversight of change orders, fee amendments, invoices, and progress billings, schedules, material submittals, and budget.

Minimum Education and Experience -------------------------------

• Bachelors Degree in the Engineering discipline related to the area of assignment.
• Some positions may require licensure by the North Carolina Board of Architects and the North Carolina Board of Examiners for Engineers and Surveyors.
• All degrees must be received from appropriately accredited institutions.
• Architect or Engineer with 3 to 5 years in supervision.
• Licenses or Certification required by Statute or Regulation.
• The ability to obtain Registered Architect (RA) or PE license from NC preferred but not required.

Equal Opportunity Employer -------------------------

Consistent with the policy of the State of North Carolina, North Carolina Central University (NCCU) reaffirms that it has been and will continue to be the policy of this University to be an equal opportunity employer. North Carolina Central University is committed to providing educational opportunities and prohibits discrimination against students, applicants, employees, or visitors based on race, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Any individual alleging discrimination based on sexual orientation cannot grieve beyond the Universitys internal grievance process.

Primary Responsibilities and Duties ---------------------------------

### Function: Program Supervision and Administration

• Supervise 2 PMs in the department.
• Provide project management and oversight of projects up to $4M.
• Coordinate with Facilities Operations Director and Assistant Director on Facilities Operations the development of Minor R & R list of projects.
• Assure project loads are fairly distributed among project managers based on their skill sets, current workload, and areas of expertise.
• Assist the PMs with designer selection based on the type of project, past experience with designers, their current project balance to assure the best fit is made.
• Assist PMs with their understanding of applicable processes, regulations, codes, and project parameters.
• Provide design consultation assistance on projects as necessary to move them along the design process.
• Review projects in design as necessary to assure fit and quality of projects is up to established standards.
• Assist the Director position and PMs with management of designers and design contracts.
• Assist with fee negotiations when necessary.
• Work with PMs and other PMs in PDC to resolve problems in construction, change orders, value engineering, etc.
• Complete HR work planning and bi-annual reviews for each of the project managers who report to this position.
• Work with administrative assistants and accounting staff to assure all accounting procedures and practices are best serving the unit.
• Assist the Director and administrative assistants with the oversight of the processing and tracking of project correspondence, including legal contracts, letter agreements, project request forms, requisition request forms, invoices, requisitions, purchase orders.
• Assure processes and procedures are in place to best serve the unit.
• Assume leadership role in the effort to bring green practices to the Facilities Management Division.

### Function: Communication

• Establish and maintain lines of communication with customers, design team, contractors, consultants, vendors, and other stakeholders by ongoing dialogue throughout the life of the project.
• Ensure customers and all stakeholders are well-informed of the status of the work.
• Communicate as necessary with the authorities having jurisdiction on projects to include State Construction Office, City of Raleigh, NC, DOT, NC DEQ, etc., on behalf of the unit and customers in order to expedite the approval process.
• Attend interdepartmental meetings