Position Details
Position Information Recruitment Posting Title: Assistant Director of HR Administration Initiatives and Programming Job Category: Staff & Executive - Human Resources Department: Senior VP Human Resources
Overview Rutgers The State University of New Jersey is a leading national research university and the State of New Jerseys preeminent comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes list of Americas Best Large Employers. Rutgers holds 64 of 500 employers and is the 1 New Jersey employer on the publications 2023 list. Rutgers commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nations military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
University Human Resources UHR supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
Posting Summary Rutgers The State University of New Jersey is seeking an Assistant Director of HR Administration Initiatives and Programming for The Office of the Senior Vice President for Human Resources. This role functions as a key strategic and operational partner to the Senior Vice President of Human Resources (SVPHR) and the Assistant Vice President of Human Resources Administration, ensuring smooth execution of daily activities and the realization of HR goals and initiatives in support of the Rutgers mission.
The ideal candidate is a proactive, analytical, collaborative, and highly organized leader who thrives in a dynamic environment where priorities shift rapidly and tasks often involve sensitive, high-stake issues.
Key Duties:
Executive Support & Briefing Preparation
Briefs the SVPHR in advance of meetings and events, ensuring all relevant materials, background information, talking points, and presentations are accurate and well-organized.
Conducts internal and external benchmarking research in preparation for meetings, drawing from emerging issues, industry trends, and peer institution practices.
Develops high-quality PowerPoint presentations, written briefs, talking points, and background documents for internal and external audiences.
Ensures systematic follow-up to meetings, decisions, and action items, tracking progress and coordinating across HR units and university stakeholders to ensure completion.
Collaborates with the Policy and Employment Practices team to provide guidance on policy development.
Administrative Leadership, Communications & Office Operations
Supervises, manages, and mentors administrative staff and promote a service-oriented, professional, and confidential office environment.
Provides leadership coaching and work direction to ensure effective management of daily tasks.
Oversees the daily operations of the Office of the SVPHR, designing and maintaining systems that support efficient workflow, communication, and responsiveness.
Manages scheduling, coordination, prioritization, budgeting, support, and operational planning for the SVP and the office.
Participates in budget discussions as appropriate and exercises delegated approval authority for office supplies, equipment, and training.
Reviews and approves overtime and docked pay for all UHR units.
Strategic Projects & Initiative Management
Leads and coordinates major HR projects and initiatives sponsored by the SVPHR, ensuring strong project design, timelines, accountability measures, and successful implementation.
Oversees the planning and execution of internal team-building events for UHR and events on behalf of the Office of the University President, including but not limited to the annual faculty and staff service recognition ceremonies and the Presidential Employee Excellence Recognition program.
Manages the Human Resources brand and reputation, including oversight of websites, newsletters, and social media.
Partners with HR leaders, academic units, and cross-functional teams to support the development and execution of strategic priorities and ad hoc special projects.
Process Improvement and Data Analytics
Identifies opportunities to streamline business processes and implement strategies to improve workflow.
Coordinates with subject matter experts to identify briefing and training needs and develops briefings, training materials, and presentations for HR Liaisons, HR Council Members to improve understanding of UHR policies and procedures.
Compiles routine and ad-hoc reports utilizing data tools to provide data-driven recommendations.
Develops data-informed insights, analyses, and recommendations to support decision-making by senior leadership.
Works with UHR leadership and stakeholder groups to develop formal feedback mechanisms and survey cadence.
Faculty Salary Equity Program Support
Manages all aspects of the faculty salary equity program, including data collection, analysis, coordination, process oversight, and communication.
Supervises, manages, and mentors support staff to ensure timely and accurate execution of program deliverables.
Partners with Academic Affairs, school leadership, and other university offices to ensure a consistent and rigorous review process.
Prepares analyses, confidential reports, executive summaries, and presentations for leadership.
Labor Relations & Union Agreement Expertise
Maintains a strong working knowledge of university union agreements, policies, and relevant labor frameworks.
Ensures that analyses, briefings, and recommendations consider contractual obligations and labor-management best practices.
Serves as a resource to the SVPHR by identifying union-related considerations tied to emerging initiatives or operational decisions.
Salary Details Minimum Salary: $94,492.000 Mid Range Salary: $119,604.000 Maximum Salary: $144,715.000
Offer Information The final salary offer may be determined by several factors, including but not limited to the candidates qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks if and when appropriate and internal equity to ensure fair compensation relative to the universitys broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Position Status Full Time Working Hours Standard Hours: 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWorkRU Application System.
Union Description Administrators, Confidential Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Qualifications Minimum Education and Experience
Preferred Qualifications
Equipment Utilized Physical Demands and Work Environment Special Conditions
Posting Details Posting Number: 26ST0463 Posting Open Date: 03/11/2026 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil