Title: Assistant Director for Momentum Scholars
Agency: Piedmont Virginia Community College
Location: Charlottesville - 540
FLSA: Exempt
Hiring Range: $73,000 - $75,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
Piedmont Virginia Community College (PVCC) is a public, open-access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. As a comprehensive community college, PVCC provides quality, accessible, and affordable educational opportunities for residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit PVCC's website.
PVCC is recognized throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC employees demonstrate a commitment to student success, academic excellence, innovation, and community engagement through their work both inside and outside the classroom.
Position Title: Assistant Director for Momentum Scholars Program
Department: Student Affairs
Employment Type: Full-Time, Classified (Exempt)
Position Purpose
The Assistant Director for Momentum Scholars Program provides leadership and oversight for the PVCC Momentum Scholars Promise Program, a comprehensive student success initiative designed to increase college access, strengthen credit momentum, and improve student persistence and completion. Reporting to the Director of Opportunity, Success, and Achievement (DOSA), the Assistant Director manages all aspects of the program from enrollment through completion and supports student transfer or workforce transition.
The Assistant Director serves as the primary administrator for the Momentum Scholars Program and is responsible for admissions processes, scholarship eligibility verification, onboarding, student support services, cohort programming, academic progress monitoring, and program assessment. The position works closely with Financial Aid, Advising, Outreach and Admissions, Institutional Research, Academic Affairs, Advancement and External Affairs and community partners to ensure successful program implementation and continuous improvement.
The Assistant Director utilizes data-informed practices and proactive student support strategies to foster student engagement, academic achievement, and timely completion. The position also supports program sustainability through reporting, assessment, donor stewardship activities, and grant compliance efforts.
This is a restricted position and is contingent upon continued funding. A restricted appointment is an appointment to a position that is funded (10% or more) by non-State revenues such as gifts, grants, donations, and contracts or other sources of funding which are not continuing in nature. This position is funded by a 5-year grant.
Duties and Responsibilities
- Provide day-to-day leadership and administration of the Momentum Scholars Promise Program, ensuring alignment with institutional priorities and student success goals.
- Manage the Momentum Scholars application process, including eligibility verification, student communication, onboarding requirements, and scholarship award coordination.
- Develop and implement comprehensive onboarding and transition programming, including orientation activities, summer engagement opportunities, advising coordination, and registration support.
- Serve as the primary point of contact for Momentum Scholars participants and their families throughout the student lifecycle.
- Coordinate and facilitate cohort-based programming designed to promote student engagement, belonging, leadership development, resilience, and academic success.
- Monitor student academic progress, enrollment status, satisfactory academic progress (SAP), gateway course completion, credit momentum milestones, and program participation requirements.
- Implement proactive interventions for students identified as academically or personally at risk, including the Non-Academic Needs Assessment, coordinating support services and referrals as appropriate.
- Collaborate with Career Services, Workforce Development, and academic divisions to help Momentum Scholars explore career pathways, engage in work-based learning opportunities, and successfully transition to employment, transfer, or continued education.
- Collaborate with Success Coaches, faculty, advisors, Financial Aid, Academic Affairs, and Workforce Development staff to ensure students receive coordinated support.
- Work with Financial Aid to manage scholarship eligibility and renewal processes, including verification of FAFSA completion, enrollment requirements, academic progress standards, and continued program participation.
- Coordinate the distribution and tracking of program stipends and other student support resources in collaboration with Financial Aid and Business Office staff.
- Maintain accurate program records and prepare reports related to student participation, retention, persistence, completion, and other key performance indicators.
- Work closely with Institutional Research to assess program effectiveness and evaluate outcomes related to access, retention, credit accumulation, gateway course completion, and credential attainment.
- Assist with the development of annual program reports, donor impact reports, grant reporting requirements, and presentations for college leadership, the Educational Foundation, and external stakeholders.
- Coordinate program marketing, communication, and outreach materials in collaboration with college communications staff.
- Represent the Momentum Scholars Program at campus, community, regional, and statewide events.
- Supervise part-time staff, peer mentors, or other program support personnel as assigned.
- Serve on college committees and perform other duties as assigned in support of student success initiatives.
Piedmont Community College offers a robust benefits package, including:
- State of Virginia employee benefits
- Comprehensive health insurance (medical, dental, and vision)
- Virginia Retirement System (VRS) participation
- Generous annual leave and paid holidays
- Professional development opportunities
- Continuous learning programs
- Access to wellness resources and employee assistance programs
Minimum Qualifications:
- Demonstrated experience in student success, advising, retention, enrollment management, scholarship administration, educational program management, or related areas.
- Experience coordinating programs, initiatives, or projects that support student achievement and completion.
- Strong organizational, project management, and problem-solving skills.
- Ability to analyze and utilize data to inform decision-making and improve student outcomes.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to build collaborative relationships with students, families, faculty, staff, school partners, and community organizations.
- Demonstrated commitment to supporting students from a wide range of educational, socioeconomic, and cultural backgrounds.
- Proficiency with student information systems, Microsoft Office applications, and data management tools.
Additional Considerations:
- Additional education in higher education, student affairs, counseling, education, public administration, social work, or a related field, or an equivalent combination of education and relevant experience.
- Experience working in a community college or higher education environment.
- Experience administering scholarship, Promise, TRIO, student success, first-year experience, or retention-focused programs.
- Experience with cohort-based student programming and student engagement initiatives.
- Experience coordinating admissions and onboarding efforts regional partners.
- Experience with case management, success coaching, academic advising, or student support services.
- Experience preparing reports, assessments, grant documentation, or outcome evaluations.
- Knowledge of financial aid processes, FAFSA requirements, and student support resources.
- Experience working with donor-funded or grant-funded programs.
- Experience supervising staff, peer mentors, or student employees.