Assistant Director for Financial Services

Title: Assistant Director for Financial Services

Agency: Piedmont Virginia Community College

Location: Albemarle - 003

FLSA: Exempt

Hiring Range: $75,000 - $85,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Piedmont Virginia Community College (PVCC) is a nonresidential two-year institution of higher education that serves Central Virginia - principally residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa and Nelson. PVCC is one of 23 community colleges in Virginia that comprise the Virginia Community College System (VCCS). The scenic PVCC campus is located in Albemarle County, Virginia. Classes are also offered at the PVCC Eugene Giuseppe Center in Stanardsville (Greene County), the PVCC Jefferson School Center in downtown Charlottesville and at high school sites across the region. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Assistant Director of Financial Services

Department: Business Office

Employment type: Full-time classified, exempt, 40 hours per week with benefits

Purpose: Reporting to the Director of Financial Services, this position performs financial reporting and analysis for major College funds (Education & General, Workforce Development) and supports financial accounting for the Piedmont Virginia Community College Educational Foundation, a 501 (c) (3) foundation with more than $30 million in assets. The position works within the Business Office and with multiple systems to extract data and provide reports and analysis for monitoring and decision-making. This includes validating data from the Peoplesoft Accounting Financial module of AIS/General ledger, Financial Edge within the Foundation's accounting system, working with Human Resources and the Cardinal system for payroll data, and with the Student Information System (SIS).

The Assistant Director of Financial Services develops processes and procedures to improve workflows and customer service, while ensuring that processes maintain compliance with the State Comptroller's directives, Virginia's Agency Risk Management and Internal Controls Standards (ARMICS) and the Commonwealth Accounting Policy and Procedures (CAPP) manual.

Duties and Responsibilities:

Support for PVCC Educational Foundation. Estimated time commitment, 40% on average.

• Provides support to the Piedmont Virginia Community College Educational Foundation by maintaining and managing financial accounting for the Foundation. This includes appropriately accounting for any grants or contracts administered by the Foundation to ensure accountability to private donors, state, and federal funding agencies.
• Works closely with the Vice President of Institutional Advancement & Development and other Institutional Advancement staff to develop financial reports for monitoring Foundation funds, and to ensure that cash flow needs are met while safely optimizing potential portfolio growth.
• Performs monthly reconciliations between Raisers Edge and Financial Edge modules within Blackbaud to ensure accuracy of fund designations and accurate accounting of any and all gifts.
• Provides required information and responds to questions from the Educational Foundation's Audit firm.

Working with all other College Funds, 60%

• Works with the Director of Financial Services to prepare financial reports for all College funds, including preparing quarterly budget to actuals of the Education and General Fund, monthly reports for Workforce Development, and other funds as required.

• Within AIS, works to define, create and make information available to the college via queries or reports. Employs advanced functionality of Microsoft Suite applications (Excel, PowerBI, PowerPoint) to present financial data in ways that best communicate it and enhance end-users understanding of College finances.

• Develops control systems to assure policies and procedures for all accounting systems are implemented, documented, and accurate.

• Participates with testing activities when AIS business processes are changed or updated as required to meet additional policy requirements, new functions, and software changes. Identifies alternatives and proposes changes that improve quality and efficiency.

• Prepares year-end accounting schedules for the college's financial statement submission to the VCCS. Assists the Director of Financial Services with other financial schedules, as needed.

• Ensures expenditures are coded properly for financial reporting accuracy.

• Other duties:

• Serves as back-up to the Director of Financial Services as necessary.

• Participates with the Shared Services Center process for Procure-to-pay and Travel expenses

• Provide instruction, guidance, and training to all staff

• Develop and implements internal policies and procedures

• Reviews and approves all purchasing transactions

• Monitors budgets and expenditures

• Provides all necessary financial data and reports

• Assists with budget preparation for state and local funds. Prepares monthly and quarterly reports

• Serves as liaison with auditors.

• Benefits include:

• Choice of health, dental, disability, and life insurance plans offered through the Commonwealth of Virginia

• Generous leave benefits

• Tuition waiver program for studies at PVCC and opportunities for professional development and career advancement

Minimum Qualifications:

• Minimum three years' directly relevant experience in a financial management role.
• Demonstrated knowledge of generally accepted accounting principles and practices.
• Direct experience working with automated accounting system process/general ledger transactions.
• Ability to analyze and reconcile financial data and prepare reports and statements.
• Ability to understand and consistently review and apply a complex financial coding structure.
• Strong organizational and decision-making skills, as evidenced in prior financial management roles.
• Ability to communicate effectively with colleagues and the public both verbally and in writing.
• Experience working in a fast-paced environment managing multiple priorities.
• A demonstrated commitment to continuous improvement, and a proven track record of implementing systems improvements to more effectively and efficiently deliver outcomes.
• Proficiency with Microsoft Office applications and spreadsheet software
• Considerable knowledge and experience providing management and oversight of financial processes and procedures related to multiple functional areas such as accounts payable, accounts receivable, and general accounting.
• Proven ability to collaborate effectively with faculty, staff, administrators, business partners, and community stakeholders with varying levels of accounting and financial management knowledge to support institutional effectiveness and strategic priorities.

Additional Considerations:

• Additional education or certifications, preferably in business or accounting.
• Knowledge of Peoplesoft Accounting Information System (AIS) software.
• Knowledge of Peoplesoft Student Information System (SIS).
• Knowledge of Blackbaud Financial Edge or other foundation accounting system.
• Knowledge of eVA.