Assistant Director, Fiscal Administration - Student Success

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $74,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume and Cover Letter are required

Job Details

Job Summary

The Assistant Director for Fiscal Administration provides professional management and reporting of operating and capital budgets for assigned areas. This role is responsible for overseeing the management and reporting of budgets and processes for assigned areas. The role is responsible for supervising staff and managing finances. This position is responsible for the oversight, efficiency, effectiveness and compliance of the fiscal operations of assigned large and complex area(s).

Core Responsibilities

• Ensures University policies and procedures regarding utilization of funds, endowment management, and financial reporting are in line with university guidelines and compliance.
• Serves as lead and provides direction to department/unit regarding budget preparation, management, and reporting. Develops and delivers training and assesses unit documents for accuracy and compliance.
• Oversees reporting and management of fees. Develops reporting procedures; maintains knowledge of rules; advises units on use; examines compliance issues; assists in enforcing rules; serves on committees; analyzes proposed increases and provides recommendations.
• Acts as a liaison to ensure accurate reporting and use of endowment funds. Develops reporting procedures; trains units on reporting and proper use of funds; analyzes expenditures and reports; and oversees final reporting of use.
• Responsible for all budget and fiscal processes for assigned areas. Oversees and reviews prepared reconciliations, budget documents and develops budgetary reports.
• Provides budgetary and fiscal analysis for assigned areas.
• Serves as a primary reviewer and approves of budget transfers for assigned areas.
• Serves as the primary point of contact for all contracts and agreements and may request salary supplements.
• Provides guidance on policies and procedures to university stakeholders.
• Provides assistance in negotiation, administration, and liaison with other University offices or external agencies in connection with grant and research activities.
• Plans, organizes, develops, and coordinates special projects.
• Performs other duties as assigned.

Required Qualifications

• Bachelors Degree in a related field.
• Five (5) years in budget, finance or related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Preferred Qualifications

• Masters Degree in a related field.
• Experience with financial planning and financial analysis.
• Experience working in higher education.
• Three (3) years of supervisory experience leading staff employees.

Knowledge, Skills, and Abilities

• Clerical procedures and systems
• Independent decision-making and problem-solving ability
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite.

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work or overtime may be required.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary If walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position will work both on campus and remotely in Texas. Travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

This position is contingent upon a successful background check. Verification of a valid driver's license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.