Assistant Director, Finance and Administration, UA Libraries

Financial Operations:

• Serve as fiscal officer for all UAL accounts.
• Review and approve financial transactions with accuracy and compliance.
• Oversee the processing and reconciliation of day-to-day transactions.
• Lead monthly reconciliation processes and resolve discrepancies promptly.
• Assist faculty and staff with business-related requests.
• Interpret and apply UA and sponsor regulations, policies, and procedures.
• Oversee payroll transactions and ensure timely processing.
• Oversee the Information Access (Library Materials and Subscriptions) budget of $15.3M, monitoring activity and transactions, including the API file feed process.

Budget & Financial Management:

• Execute budget development, monitoring, and reforecasting processes.
• Manage budget transfers and track financial performance against budget, including variance analysis.
• Support fiscal year-end processes.
• Manage and support pre- and post-award grant activity.
• Oversight of UA Foundation activity and serve as a unit designee.

Supervisory:

• Supervise, mentor, and develop staff, fostering a culture of accountability, collaboration, and continuous improvement.
• Establish clear performance expectations and provide regular coaching, feedback, and performance evaluations.
• Manage workload distribution and staffing to ensure operational effectiveness.
• Collaborate with the Director to support the Libraries' financial processes and goals.

Reporting & Analysis:

• Conduct financial reporting and analysis, ensuring the timely and accurate completion of monthly, quarterly, and year-end financial activities.
• Provide regular updated reports to grant Pls and Project leads.
• Review and validate routine financial reports (budget vs. actuals, P&L, etc.) prior to distribution.
• Ensure the accuracy and completeness of financial data used for reporting and forecasting.
• Support the development and maintenance of dashboards and reporting tools.
• Provide reports for external surveys (ACRL, ARL, UAAP).

Knowledge, Skills, and Abilities (KSAs):

• Strong leadership and supervisory skills, including performance management, coaching, and staff development.
• Knowledge of accounting, finance, and industry principles, practices, and procedures.
• Possess excellent written and verbal communication skills.
• Strong analytical and problem-solving skills, with the ability to research, interpret, and communicate financial data.
• Ability to demonstrate initiative, optimism, flexibility, time management, and follow-through.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Ability to work in a highly collaborative environment, one that values and leverages the benefits of a multitude of perspectives.
• Ability to demonstrate a positive attitude and a strong demonstration of UA Libraries' Values: Collaboration, Continuous Learning, Innovation, and Integrity.