Assistant Director, Alumni Affairs

Posting Details

Position Information

Posting Number S1500739 Job Title Assistant Director, Alumni Affairs Position Number P01870 Division University Advancement - ADV Department Alumni Affairs Department FLSA Exempt Salary Grade 208 Salary Classification Admin/Professional Annual Salary Range $36,164 - $49,540 Hourly Salary Range Employment Status Full Time 12 Mos Regular General Description

Reporting to the Director of Alumni Affairs, the purpose of this position is to coordinate alumni events and programming to increase alumni engagement. This role collaborates in a team setting to promote the University and cultivate internal and external constituents in support of the mission, vision, and values of the University of Montevallo.

Essential Job Duties

• Manage the full event lifecycle for alumni events, including planning, registration, venue reservation, setup, breakdown, and seamless on-site coordination, to ensure successful execution aligned with event objectives.
• Serve as the event logistics coordinator for alumni events and UMNAA programs during major University events (e.g., Homecoming, Founders' Day), independently managing logistics and materials. Provide oversight to volunteers and staff members as needed.
• Oversee administrative and operational support for the UMNAA Junior Board of Directors, from scheduling and materials to communication, to maintain seamless operation and active board engagement year-round.
• Perform UMNAA Board meeting logistics and technical execution, providing real-time troubleshooting and comprehensive reporting to support board governance.
• Lead board committee meetings as assigned, providing leadership for specific workgroups and ensuring operational continuity alongside the Director.
• Maintain the accuracy of UMNAA financial records by processing invoices, travel authorizations, and reimbursements, while coordinating with Advancement staff to support budget development and the distribution of financial reports.
• Facilitate the execution of Alumni Club events by directing planning efforts, establishing timelines, and securing venues, while ensuring all operational needs are met within budget and finalized through post-event financial reconciliation.
• Coordinate the intake and organization of alumni data by managing various online requests, updates, volunteer forms, and registration and compiling information into reports for database integration and event evaluation.
• Partner with the Director to develop and manage initiative with current students and organizations to cultivate a seamless transition from student to alum, specifically acting as an advisor for the Future Alumni of Montevallo student group. Supervise student staff, providing and managing daily tasks, ensuring optimal efficiency.
• Provide exemplary customer service by delivering thorough, accurate, and timely responses to all donor and stakeholder inquiries (via email, phone, etc.), and assist with alumni communication methods (e.g., newsletters, surveys, social media) as needed.
• Participate on university committees as assigned and foster consistent collaboration with campus departments to integrate alumni into university-wide initiatives.
• Represent the Office of Alumni Affairs at University and community events as needed, acting as a professional ambassador and point of contact for alumni, donors, and stakeholders.
• Proactively inform the director of any potentially harmful or negative situations that may directly affect the Office of Alumni and Advancement, the UMNAA, the Junior Board, or the University.

Additional Duties

Essential job duties are intended to be examples of duties and are not intended to be all inclusive.

There will be other duties assigned. The individual holding this position will serve as a representative of the University and as such, shall promote a positive impression by demonstrating a diplomatic and professional customer-service approach at all times.

Knowledge, Skills and Abilities

• Strong organizational and event planning skills.
• Tech savvy with knowledge of database management programs, such as Raiser's Edge, and other business software.
• General knowledge of marketing, public relations, bookkeeping, and other standard business practices.
• Initiative and self-direction.
• Adaptable with ability to handle multiple projects and details simultaneously.
• Ability to prioritize tasks to meet deadlines.
• Effective oral and written communication skills.
• Ability to travel and work extended hours including nights and weekends.
• Ability to maintain confidential information.

Education and Experience

Bachelor's degree required; master's preferred. Alum of UM is preferred but not required.

Education substituted for experience: No.

This position requires: 2 years of experience in a progressively responsible position in a non-profit, higher education, or similar setting. Liberal arts background is preferred.

Experience with event planning is preferred.

Experience working with volunteers is preferred.

Experience substituted for education: Yes (for master's degree)

Licenses, Certification or Registrations

None

Environmental Working Conditions Indoor and Outdoor Travel Requirements Light Travel Number of Vacancies Desired Start Date Physical Requirements

Standing: Up to 2/3 of the time; walking: Up to 2/3 of the time; sitting: Over 2/3 of the time; using hands: Over 2/3 of the time: Over 2/3 of the time; talking or hearing: Over 2/3 of the time.

This position requires lifting:

Up to 10 pounds: Over 2/3 of the time; up to 25 pounds: Over 2/3 of the time.

This position has the following special vision requirements:

No special vision requirements.

Open Date 04/09/2026 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Statement

The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.

EEO Statement

UM is an Equal Opportunity Institution

Quick Link https://jobs.montevallo.edu/postings/10247

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Chronicle of Higher Education
• Diverse Issues in Higher Education
• HigherEdJobs.com
• HigherEdJobs/Affirmative Action Email List
• The Academic Network, Inc. MFAD (Minority Faculty Application Database)
• SREB (Southern Regional Education Board)
• Birmingham News
• Shelby County Reporter
• Birmingham Times
• Advertisement/Publication
• Indeed
• LinkedIn
• Personal Referral
• UM Website
• Agency Referral
• Other

Documents Needed to Apply

Required Documents

• Letter of Application
• Resume

Optional Documents