Assistant Deputy Clerk of the Board-Conf

Assistant Deputy Clerk of the Board-Conf

Salary

$68,848.00 - $92,289.60 Annually

Location

All Locations - San Luis Obispo County, CA

Job Type

Permanent - Hourly

Job Number

1026PM-300428-01

Department

Executive Office

Division

Executive Office Administration

Opening Date

10/23/2026

Closing Date

11/6/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

About the Position

The County is seeking an organized, detail-oriented, and service-minded professional to join the Clerk of the Board of Supervisors as an Assistant Deputy Clerk of the Board.

The Clerk of the Board is responsible for supporting the Board of Supervisors and numerous County boards, commissions, and committees. The Assistant Deputy Clerk plays an important role in ensuring that Board and commission business is conducted accurately, efficiently, and in accordance with applicable laws, regulations, policies, and procedures.

This is a diverse position that combines public meeting administration, records management, regulatory compliance, document processing, technology systems, public service, and program coordination. The successful candidate will have the opportunity to develop specialized expertise while also providing broad operational support to the Clerk of the Board.

A significant component of this assignment is serving as a lead resource for the Countys Form 700 filing system and FPPC-related requirements, as well as leading the Clerk of the Boards records retention activities. The position also provides backup support for Board meetings, agenda review, document processing, Public Records Act requests, and other Clerk of the Board functions.

The work is varied and requires someone who can move comfortably between detailed administrative work, time-sensitive Board deadlines, technology systems, regulatory requirements, and interactions with elected officials, County staff, regulatory agencies, vendors, and members of the public.

Examples of Duties

Depending on assignment and operational needs, the Assistant Deputy Clerk of the Board may perform the following duties:

Board of Supervisors and Public Meeting Support

• Serves as a backup Clerk of the Board at Board of Supervisors meetings, including regular rotation and coverage as needed.
• Assists with reviewing, processing, and posting Board agenda materials and related documents, including correspondence and agenda addendum.
• Provides backup support for agenda review and Board document processing.
• Assists with Board and commission meeting preparation and administrative coordination.
• Rotates responsibility for assigned boards and commissions with other Assistant Deputy Clerks.
• Reviews Board and commission materials for completeness, accuracy, and compliance with applicable requirements.
• Responds to questions and requests from Board members, County staff, commission members, members of the public, and other agencies.
• Provides backup support for Public Records Act requests.
• Assists with other Board, commission, and Clerk of the Board functions as assigned.

Form 700 and FPPC Administration

• Serves as a lead resource and system administrator for the Countys Form 700 filing system.
• Maintains and administers the electronic filing system and assists users with system-related issues.
• Prepares required Form 700 notices and related communications.
• Monitors filing requirements and follows up on required filings.
• Troubleshoots system and filing issues and works with appropriate staff and resources to resolve problems.
• Works with the Fair Political Practices Commission (FPPC) regarding new laws, regulations, and filing requirements.
• Coordinates with the Form 700 system vendor regarding system maintenance, troubleshooting, and assists with contract-related matters.
• Assists with implementing changes to the Countys processes and systems resulting from changes in applicable requirements.

Records Retention and Records Management

• Serves as the lead for the Clerk of the Boards records retention activities.
• Assists with developing, updating, and maintaining records retention policies and procedures.
• Organizes and maintains historical Clerk of the Board records.
• Coordinates efforts to organize and manage the divisions existing records, including approximately 13 years of files.
• Reviews Board agenda items and records to identify materials eligible for destruction in accordance with applicable retention requirements.
• Coordinates the maintenance, organization, accessibility, and upkeep of records.
• Assists with implementing records management practices and procedures consistent with County requirements.

Policies, Technology, and Administrative Systems

• Assists with maintaining and updating Board of Supervisors policy records and documenting approved policy and procedure updates.
• Supports the Clerk of the Boards webpage and related public information.
• Administers and maintains assigned electronic systems and software.
• Identifies system or process issues and works with staff, vendors, and other resources to resolve them.
• Assists with implementation and maintenance of technology systems supporting Clerk of the Board operations.
• Provides administrative and technical support related to Board and commission processes.

General Administrative and Program Support

• Receives, researches, and responds to inquiries and requests from County staff, elected officials, Board and commission members, members of the public, and other agencies.
• Coordinates work with other Clerk of the Board staff to meet established deadlines and priorities.
• Reviews documents and materials for accuracy, completeness, and compliance with applicable requirements.
• Prepares correspondence, notices, reports, meeting materials, and other documents.
• Maintains records, files, databases, and other administrative systems.
• Assists with developing, documenting, and improving work processes and procedures.
• Performs related duties as assigned.

The Ideal Candidate

The ideal candidate is a highly organized professional who takes ownership of their work and understands the importance of accuracy, accountability, and public service.

The successful candidate will:

• Demonstrate exceptional attention to detail when working with official documents, public records, filings, and time-sensitive materials.
• Be able to interpret and apply policies, procedures, laws, regulations, and administrative requirements.
• Enjoy learning complex processes and becoming a knowledgeable resource for coworkers and others.
• Be comfortable managing multiple priorities and deadlines while maintaining accuracy and professionalism.
• Exercise sound judgment and discretion when handling sensitive or legally significant information.
• Communicate clearly and professionally with elected officials, County staff, Board and commission members, regulatory agencies, vendors, and members of the public.
• Be able to work independently while also contributing effectively as part of a team.
• Be comfortable learning, administering, and troubleshooting electronic systems and software.
• Demonstrate initiative in identifying problems, developing solutions, and improving administrative processes.
• Be adaptable and willing to provide backup support across the Clerk of the Boards operations when needed.

The ideal candidate does not need to know every aspect of the Clerk of the Boards operations on day one. More important is the ability to learn, interpret requirements, manage details, solve problems, communicate effectively, and take responsibility for important public-facing administrative functions.

Minimum Qualifications

The following qualifications are consistent with the existing Assistant Deputy Clerk classification and should be used in conjunction with the Countys established classification specification and applicable recruitment requirements.

Education and Experience

Graduation from an accredited four-year college or university with a degree in business or public administration, political science, or a closely related field; OR any combination of education, training, and experience that provides the knowledge and abilities necessary to perform the work.

Experience in a public agency, governmental office, Board or commission support environment, records management, regulatory compliance, administrative systems, or a related setting is desirable.

Additional desirable experience may include:

• Public meeting or agenda administration.
• Local government or public-sector administrative operations.
• Records retention or records management.
• Regulatory or compliance-related programs.
• Electronic filing or document management systems.
• Form 700 or FPPC-related processes.
• Providing customer service in a public agency environment.

Knowledge of

• Principles and practices of public administration and office management.
• Organization, functions, and procedures of local government.
• Principles and practices related to Board and commission operations and public meetings.
• Business English, including spelling, grammar, punctuation, and composition.
• Modern office practices, procedures, and equipment.
• Electronic filing, records management, and document processing systems.
• Records retention principles and practices.
• Applicable laws, regulations, policies, and procedures related to assigned areas of responsibility.
• Principles and practices of effective customer service and public communication.
• Computer applications and software used in administrative office environments.

Ability to

• Understand and interpret laws, regulations, policies, procedures, and administrative requirements.
• Learn and apply specialized requirements related to Form 700, FPPC filings, records retention, public meetings, and other Clerk of the Board responsibilities.
• Organize and prioritize multiple assignments and meet established deadlines.
• Review documents and information carefully and identify errors, omissions, or inconsistencies.
• Maintain accurate and organized records and electronic files.
• Operate and troubleshoot computer systems, electronic filing systems, databases, and other office technology.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships with elected officials, County employees, Board and commission members, regulatory agencies, vendors, and members of the public.
• Exercise tact, discretion, sound judgment, and professionalism in dealing with sensitive or confidential matters.
• Work independently while recognizing when issues require consultation, escalation, or coordination with others.
• Adapt to changing priorities, requirements, technology, and procedures.
• Provide effective backup support for a variety of Clerk of the Board functions.
• Analyze problems, research information, and develop practical solutions.
• Maintain accuracy and attention to detail in a deadline-driven environment.

Supplemental Information

Why Join the Clerk of the Board?

The Assistant Deputy Clerk of the Board is an opportunity to contribute directly to the effective operation of County government.

This position provides exposure to a broad range of governmental functions while allowing the successful candidate to develop specialized knowledge in areas such as public meeting administration, ethics and disclosure filings, records retention, public records, Board policies, and administrative systems.

The work is meaningful, varied, and highly visible. The Assistant Deputy Clerk helps ensure that important public business is properly documented, legally supported, accessible to the public, and carried out in an organized and professional manner.

If you are someone who enjoys solving problems, managing details, learning complex requirements, improving processes, supporting public service, and working with a diverse group of people, we encourage you to apply.

Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information.

Veterans Preference Points

If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veterans preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran's credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Equal Employment Opportunity

The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.

Make a Difference

Employees of the County of San Luis Obispo are public servants who impact the lives of our community every day. From supporting efforts to reduce homelessness, keeping our drinking water clean, or serving the families in need in the community, County employees make a difference.

Compensation and Benefits

Your annual salary is supplemented by a generous benefit package.

In general, temporary employees are not eligible for County-sponsored benefits and may have limited benefit options available to them. For more information on benefit eligibility, please e-mail hr@co.slo.ca.us.

For additional information regarding the benefits listed that may be available to you, visit the associated Benefits-At-A-Glance webpage (click here for link).

Some benefits include:

• Medical (PPO, EPO, HDHP), Dental (HMO, PPO) and Vision Insurance
• Health enhancing programs such as Hinge Health, GIThrive and Carrum Health for medical enrollees.
• Cafeteria (County contribution to pay for insurance premiums)
• Free visits to the employee health clinic
• Mental Health resources/benefits including Headspace
• Voluntary insurance plans (life insurance, disability, critical illness and many more)
• A lifelong retirement benefit through the San Luis Obispo County Pension Trust
• Optional deferred compensation plan with up to $500 per year match (depending on bargaining unit)
• Tax savings accounts (medical and dependent care)
• Paid personal, sick and vacation days
• 12 paid holidays
• Employee Assistance Program
• Education and Wellness Allowance
• Post Employment Health Plan
• Family Friendly workplace policies
• Flexible work schedule options
• Rideshare commuter benefits
• Pet Insurance

The County of San Luis Obispo has been recognized as a Diamond Level Family Friendly Workplace by San Luis Obispo Chamber of Commerce. We support our employees through: childcare assistance, flexible scheduling practices, paid and unpaid leave, comprehensive health benefits, flexible spending accounts, and employee assistance programs.

Pension Benefit and Employee Contribution Rates:

The Countys pension is a defined benefit plan that provides a guaranteed monthly pension payment for life based on your time in service, wages, and other factors. The County is the primary contributor to the pension fund, but the health of the pension fund also depends on mandatory employee contributions. Employees are required to pay a percentage of their base pay towards the pension fund, ranging from 5% to 19%. This amount is deducted from your paycheck pre-tax every pay period. To find out how much will be deducted from your paycheck should you be hired for this position, please contact Pension Trust at (805) 781-5465.

Healthcare Benefits and Cafeteria Contributions:

The County offers comprehensive medical coverage to you and your family, along with two dental plan options and vision coverage. All permanent employees receive a monthly employer contribution (or 'cafeteria' contribution) to help them pay for their portion of the medical, dental, and vision insurance premiums. The amount of the cafeteria contribution varies by Bargaining Unit (BU) and the extent to which employees enroll their dependents. If the cafeteria amount is greater than your selected premiums, the remainder of the cafeteria is paid out to you in your paycheck as taxable income. If the cafeteria amount is less than your monthly premiums, you pay the remainder of the premiums with pre-tax wages.

To estimate your out-of-pocket costs (or cashback from extra cafeteria), visit the Cafeteria Rates webpage (click here for link).

Learning and Development

The County prioritizes your learning, personal and professional development, and career growth. Employees have access to over 1500 on-demand courses, instructor led courses, and job-specific trainings.

Employees can take courses to upskill to make themselves more competitive for promotional opportunities and further their career growth. Examples of courses include:

• Emotional Intelligence
• Supervisor/Manager academies
• Microsoft Suite courses
• Defensive Driving
• Financial management
• Retirement preparedness
• Teambuilding
• Written Communication
• Conflict Management
• Clifton StrengthsFinder and DISC
• Job specific conferences/trainings

Student Loan Forgiveness

Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program

County employees also have access to GotZoom, a program that offers tools and support to navigate your federal student loans.

Homebuyer assistance program

Employees have access to the "Assist-to-Own" program sponsored by Golden State Finance Authority (click here for link to more information) to get a loan for the down payment.

01

Please describe your employment history, including the positions you have held, length of service in each position, and your primary responsibilities. Highlight positions in which you were responsible for administrative operations, public meetings, records management, regulatory compliance, document processing, or similar functions.

02

Describe your experience working with laws, regulations, policies, procedures, or other formal requirements. Provide an example of a situation where you had to interpret a requirement, determine how it applied to your work, and implement or communicate the appropriate process.

03

Describe a position or assignment where you were responsible for producing accurate work under firm deadlines. What types of work were you responsible for, how did you prioritize competing deadlines, and what methods did you use to ensure accuracy?

Required Question

Employer County of San Luis Obispo

Address 1055 Monterey Street

Suite D-250

San Luis Obispo, California, 93408

Phone 805-781-5959

Website http://www.slocounty.ca.gov/