Assistant Controller

PRIMARY JOB FUNCTION(S):
•Assists in the preparation of budgets and analysis, and provides supporting documentation as
requested by the Controller and other senior staff.
• Assists Controller and Chief Financial Officer with analysis of income statements.
• Sends out monthly financial statements to management in the absence of the Controller.
• Provides guidance and assistance to the accounts receivable team: to include preparation of
billing, review of accounts receivable, and confirmation that monthly deadlines are met.
• Certifies that accounts receivable are current and properly stated in accordance with Generally
Accepted Accounting Principles (GAAP).
• Ensures that collection processes are enforced and maintained, coordinates with other
departments on the
collection of overdue accounts and maintains a record of collection efforts.
• Provides guidance and assistance to the accounts payable team: to include G/L and Fixed Asset
coding for purchase invoices, review of aging statements and 1099s, and confirmation that
monthly deadlines are met.
• Ensures completion and accuracy of all audit documentation for accounts receivable, accounts
payable, and client funds.
• Reviews payroll bank reconciliation(s) monthly for Chimes and its subsidiaries.
• Prepares and authorizes payment for all payroll taxes and other payroll withholdings for
Chimes and its subsidiaries.
• Files all tax paperwork as required by law.
• Reports to the Controller on breaches of Agency accounting policies and procedures, both
within the Business Office, and in other areas involved with the collection of funds belonging to
the Agency and people served.
• Performs cost analysis of Vocational Services contract work.
• Confirms or traces balances to and from supporting documentation for assigned accounts and
prepares the appropriate schedules for review by the Controller and/or external auditor.
• Completes edit checks of all journal entries and cash receipts for Chimes and its subsidiaries.
• Reconciles General Ledger accounts for all companies on a monthly or quarterly basis.
• Assists with all bank interaction and correspondence as needed.
• Maintains the Fixed Asset sub-ledger and records monthly depreciation.
• Updates and records repetitive general journals monthly for Chimes and its subsidiaries.
Sign and Date All Pages of this job description: _______________________________________________
• Coordinates with the Development staff to ensure accurate reporting of fund raising events.
• Meets deadlines as required for month end and year end processing.
• Assists with and prepares needed documents for year-end audit.
• Ensures that the Agency policies and procedures are adhered to and that generally accepted
accounting principles are followed.
• Assumes other duties, responsibilities and special projects as needed.

SECONDARY FUNCTION(S):

REQUIREMENTS:

EDUCATION:

• Graduation from an accredited college or university with a Bachelor’s degree in
  Accounting, or related field

EXPERIENCE:

• 3 years of progressively responsible experience in bookkeeping,
  accounting, administration and management. Accounts receivable, bank reconciliation, and payroll tax filing experience required.
• 3 years of experience working with spreadsheets, automated ledgers and importing and exporting data using various software programs required.
• Must have an acceptable driving record as determined by criteria established by the Agency’s insurance carrier and by Agency policy.

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be
substituted in lieu of the requirements specified under Education and Experience