| Location | Austin, TX (Remote) |
The Assistant Controller will oversee and manage all accounting operations with two direct reports for the company, with a focus on month-end close procedures, revenue recognition, audit coordination, tax compliance, and systems integration. This role reports directly to the Controller and is critical to ensure accurate and timely financial reporting across the organization.
Key Responsibilities
Manage day-to-day accounting operations including journal entries, account reconciliations, and general ledger maintenance
Process bi-weekly payroll, ensuring accurate and timely payroll transactions
Oversee accounts payable, accounts receivable, and cash management processes
Implement and maintain internal controls and accounting policies
Lead account analysis and variance investigation
Identify opportunities to leverage AI and automation tools to streamline reconciliations, journal entry preparation, and variance analysis, reducing manual effort and cycle time
Evaluate and implement AI-enabled accounting tools and workflow automations within day-to-day operations
Execute month-end close procedures and prepare closing schedules
Manage accruals, prepayments, and other period-end adjustments
Consolidate financial data and prepare preliminary results for management review
Identify and resolve month-end issues in coordination with cross-functional teams
Own revenue recognition process under ASC 606 (GAAP standards)
Review and validate revenue transactions, contracts, and performance obligations
Calculate and record revenue adjustments, deferred revenue, and revenue reclassifications
Prepare revenue schedules and documentation for internal and external audits
Work with the RevOps department on billing and integration related tasks that directly impact revenue
Assist the Controller with external auditors and coordinate audit activities
Prepare audit schedules, trial balances, and supporting documentation
Address auditor findings and implement corrective actions
Manage audit timelines and ensure timely responses to audit requests
Assist the Controller with external tax team requests for federal, state, and local tax returns
Maintain tax schedules, accruals, and documentation
Track and report on tax-related items, including payroll taxes and sales tax
Requirements
Bachelor or Master’s degree in Accounting
5 years of Accounting experience with 1 year as an Assistant Controller or 3 to 4 years as an Accounting Manager
Experience with mentoring and training in a team environment
Demonstrated expertise managing month-end close with accounting reports
Advance knowledge of ASC 606 revenue recognition and SaaS accounting
Hands-on NetSuite experience and accounting automation proficiency
Advanced Microsoft office skills and ability to manage complex datasets
Demonstrated experience applying AI or automation tools to improve accounting processes (e.g., close acceleration, reconciliation, reporting)
Experience in a high-growth SaaS or subscription-based business
CPA a plus
Public Accounting Experience
Proficiency leveraging AI tools to automate accounting processes
Experience with subscription management and billing platforms (Chargebee, Zuora, etc.)
High proficiency in NetSuite
Self-directed professional with strong prioritization and communication skills
Continuous improvement mindset and adaptability
NetSuite, Chargebee, Stripe, Avalara, Airbase, Ramp, Rippling, Claude.ai
Benefits
Work environment
Competitive compensation and benefits
Position is remote within the US (Austin, TX location preferred)
Minimal travel
Limited physical demands
This is an incredible opportunity to embark on an exciting journey with a dynamic, VC-backed company. If you have a proven track record of creative thinking, a drive for learning and a deep commitment to collaboration, we want to talk to you.
ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.