Assistant Commercial Property Manager

Job Summary
The Assistant Commercial Property Manager supports the Property Manager in the day-to-day operational, financial, and administrative management of a commercial office portfolio. This role acts as a primary point of contact for tenant relations, vendor coordination, accounts receivable/payable support, and building maintenance tracking to ensure first-class property standards.

Key Responsibilities

Tenant Relations & Operations

• Serve as a primary day-to-day contact for office tenants, addressing service requests, inquiries, and complaints with a high level of customer service.
• Coordinate tenant move-ins, move-outs, suite orientations, and building events.
• Assist in drafting and distributing tenant correspondence, building memos, emergency updates, and operational notices.
• Support emergency preparedness programs, including life safety drills, floor warden training, and compliance with local fire and safety codes.

Vendor & Facilities Management

• Monitor daily operations of service providers, including janitorial, security, landscaping, parking, and HVAC maintenance vendors.
• Assist with the bidding process, draft service contracts, track vendor insurance certificates, and maintain contract expiration files.
• Conduct regular property and common-area inspections to ensure high-visibility upkeep, safety compliance, and proactive equipment maintenance.
• Assist with oversight of tenant improvements (TIs), capital projects, and vendor scheduling.

Financial & Administrative Support

• Assist with accounts receivable and payable (AP/AR), including rent collection, tracking aged delinquencies, processing invoices, and coding expenses.
• Support the annual budget preparation process, monthly financial reporting, CAM (Common Area Maintenance) reconciliations, and variance tracking.
• Maintain and abstract commercial lease files, track critical dates (options, expirations, rent bumps), and manage space accounting records.
• Generate and review periodic property reports using property management software.

Qualifications & Requirements
 

• Experience: 2–4 years of commercial real estate or property management experience, preferably supporting Class A office properties.
• Education: Bachelor’s degree in Real Estate, Business Administration, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and industry property management/accounting software (such as Yardi, MRI, or Building Engines).
• Licenses/Certifications: Real Estate License preferred (or willingness to obtain within an agreed timeframe if required by local state regulations).
• Soft Skills: Strong written and verbal communication skills, multi-tasking capabilities under tight deadlines, and proactive problem-solving judgment.

We are an agency recruiting on behalf of our client. All qualified applicants will be considered in accordance with federal, state, and local Equal Opportunity laws, including those with arrest or conviction records. Any offer of employment and all compensation, benefits, and other terms and conditions of employment will be established by the client.