ASSISTANT-COLLEGE AND CAREER

Job Descriptions - Human Resources Department Revised on 8/1/2023 Position: College and Career Assistant Department/Campus: Campus Reports to: Dean of College and Career FLSA Status: Non-Exempt Pay Grade: PG 1040 Job Type: Full Time Work Hours / Days: Normal School hours / 205 days JOB GOAL The College and Career Assistant will be an essential administrative team member, supporting the High School Dean of College and Career in various tasks and initiatives related to college admissions, career counseling, and student success. This position will assist in the effective implementation of college and career readiness programs, facilitate student engagement, maintain relevant records, and enhance communication between students, parents, and external stakeholders. POSITION QUALIFICATIONS: o High School Diploma or GED o Minimum 2 years of clerical experience (preferred) DUTIES AND RESPONSIBILITIES: o Understands and supports the mission, vision and values of Harmony Public Schools. o Provides comprehensive administrative support to the High School Dean of College and Career, including managing calendars, scheduling appointments, and organizing meetings, workshops, and events related to college and career readiness. o Collaborates with the High School Dean of College and Career to schedule career counseling sessions for students, maintain career resources, and help students explore potential career paths and post-secondary options. o Maintains accurate and up-to-date records of student's academic achievements, college application progress, scholarships, and other relevant data o Supports the Campus Engagement Coordinator & DCC with homevisits and afterschool academy stipend related clerical tasks o Coordinates standardized testing schedules, registers students for exams, and disseminates relevant information about test preparation resources. o Compiles and updates resources related to internships, job shadowing, and career development programs to aid students in their career exploration. o Provides general administrative support to the guidance department, such as answering phone calls, responding to inquiries, and scheduling appointments. o Makes copies, faxes, and files correspondence as requested. o Performs other duties as assigned. SKILLS AND ABILITIES: o Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district. o Ability to establish and maintain effective working relationships both internal and external to the district. o Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone. o Ability to analyze data and generate reports. o Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: o Light Work: may require the occasional light lifting. o Nights and weekend activities will be occasionally required. o Position is in office setting and may involve prolonged work at a desk in one location. o Moderate travel is required.