Assistant City Clerk/Boards and Commissions Coordinator 8177

Assistant City Clerk/Boards and Commissions Coordinator 8177

Salary

$50,095.00 - $89,644.00 Annually

Location

Melvin Municipal Office Building (MMOB) 300 West Washington Street, Greensboro, NC

Job Type

Active Full-Time

Job Number

05493

Department

Legislative

Division

Clerk of Governing Body

Opening Date

08/13/2026

Closing Date

8/27/2026 11:59 PM Eastern

• Description
• Questions

Description

Join Our Legislative Team as an Assistant City Clerk/Boards & Commission Coordinator

Shape Civic Engagement. Support City Leadership. - Serve the Community!

Compensation and Benefits:

Estimated Hiring Salary Range: $50,095 - $65,915 Full Salary Range: $50,095 - $89,644

Salary commensurate with qualifications and experience.

Benefits:

We offer an outstanding benefits package that supports your well-being.

Learn more Here

Work Schedule: Monday - Friday; 8:00 a.m. - 5:00 p.m.; with occasional evening meetings as required by Boards and Commissions schedules.

Are you organized, detail-oriented, technologically savvy, and passionate about public service? The City of Greensboro is seeking an Assistant City Clerk - Boards and Commissions Coordinator to play a key role in supporting City Council and managing the Citys Boards and Commissions program. This is an opportunity to join a dynamic team where your communication, writing, organizational, and customer service skills directly contribute to effective local government and community engagement.

Be Part of the Work Behind Good Government

The Assistant City Clerk - Boards and Commissions Coordinator serves as an important member of the City Clerks Office within the Legislative Department, supporting City Council and helping ensure the Citys Boards and Commissions operate effectively.

This position serves as a central point of contact for board and committee liaisons, applicants, citizens, City staff, and elected officials. The successful candidate will help manage appointments and vacancies, prepare reports, maintain accurate records, coordinate meeting-related activities, and ensure information is communicated accurately and timely.

If you thrive in a fast-paced environment, enjoy working with people, are comfortable managing competing deadlines, and take pride in producing accurate work, this may be the opportunity for you.

Why You'll Love Working With Us:

• Make an impact: Support City Council and the community through effective Boards and Commissions administration.
• Serve the community: Help connect residents with opportunities to participate in local government.
• Work with a dynamic team: Collaborate with elected officials, City staff, board members, and community members.
• Grow professionally: Develop valuable skills in municipal government, legislative administration, records management, meeting administration, and civic engagement.
• Build your career: Gain experience that can open doors to advancement within the City Clerks Office, Legislative Department, and broader municipal government.
• Use technology with purpose: Work with specialized Board and Commissions and agenda management software to support effective governance.

About the Role:

As the Assistant City Clerk - Boards and Commissions Coordinator, you will be responsible for coordinating and maintaining the Citys Boards and Commissions program while providing administrative and legislative support to City Council.

Key responsibilities include:

• Manage the Citys Boards and Commissions application, appointment, and vacancy process.
• Monitor pending appointments and upcoming vacancies and regularly communicate this information to City Council.
• Serve as the administrator of Board Manager, the Citys Boards and Commissions software.
• Maintain accurate appointment, vacancy, and member information in Board Manager and on the Citys website.
• Prepare weekly reports regarding applications received and current vacancies.
• Prepare monthly reports for City Council regarding current and upcoming vacancies.
• Serve as a primary point of contact for Board and Committee Liaisons.
• Communicate effectively with elected officials, City staff, applicants, board members, and citizens.
• Administer Oaths of Office.
• Track appointments to ensure accurate and timely reporting.
• Prepare annual reporting for the North Carolina Secretary of States Office.
• Prepare and publish professional meeting minutes, summaries, and recommendations for meetings attended, including City Council and committee meetings.
• Adhere to Council directives and established policies and procedures when preparing ordinances, resolutions, public notices, correspondence, and related documents.
• Ensure applicable statutory requirements are met.
• Serve as Assistant Secretary to the Civil Service Board.
• Provide Notary Public services.
• Process and issue cemetery deeds.
• Respond to information requests and inquiries from citizens, City staff, and outside agencies.
• Conduct research and provide accurate information within the area of responsibility or appropriately refer inquiries to authorized departments.
• Support agenda management and related legislative processes.

What Success Looks Like

Within your first 90 days, you will be developing a strong understanding of the Citys processes, procedures, agenda management system, Board and Commissions software, and the roles relationships with City Council, board liaisons, staff, and community members.

Within your first year, you will be confidently managing the Boards and Commissions process, producing timely and accurate reports, maintaining reliable appointment and vacancy information, preparing professional minutes, and serving as a trusted resource for elected officials, staff, applicants, and community members.

Potential Career Path

This position provides a strong foundation for a career in municipal government, legislative administration, executive support, and public-sector leadership.

Potential career growth may include opportunities such as:

• Assistant City Clerk / Boards & Commissions Coordinator
• Senior Administrative / Legislative Support Roles
• Deputy City Clerk / Municipal Clerk Leadership Roles
• City Clerk / Legislative Administration Leadership

The experience gained in Boards and Commissions administration, legislative processes, public records, meeting management, elected-official support, and municipal operations can also provide a foundation for advancement into other administrative and leadership positions throughout the organization.

Were looking for someone who is reliable, organized, technologically savvy, and an excellent communicator. The ideal candidate is comfortable working in a fast-paced environment, managing deadlines, quickly compiling reports, and working collaboratively as part of a dynamic team.

You should be someone who:

• Communicates effectively with elected officials, staff, citizens, and community partners.
• Has strong professional writing and editing skills.
• Understands how to prepare clear, accurate meeting minutes.
• Can manage multiple priorities and deadlines.
• Is comfortable working with technology and learning specialized software.
• Can quickly gather, organize, analyze, and report information.
• Demonstrates excellent customer service.
• Is dependable and detail-oriented.
• Works effectively as part of a team.
• Maintains professionalism and confidentiality in a public-sector environment.

This job is Non-Exempt and subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

Qualifications

What You Bring:

Minimum Qualifications:

• Associates Degree with 1-3 years of professional office experience.
• "OR" an equivalency: High School Diploma/GED with 5 or more years of professional office experience.
• Experience answering multi-line telephone systems.
• Experience writing professional meeting minutes.
• Experience using Microsoft Word, Excel, and Outlook.
• 1-3 years of customer care/customer service experience.

Preferred Qualifications:

• Associates Degree or higher in Business Administration, Public Relations, or a closely related field.
• Experience working in a municipal government office, preferably an executive office.
• Experience with Boards and Commissions software or similar systems.
• Experience with agenda management software.
• Experience supporting elected officials, executive leadership, boards, commissions, or legislative functions.

Ready to Lead?

Your organizational skills can help strengthen civic engagement and good government.

If youre ready to bring your communication skills, attention to detail, technological ability, and commitment to public service to a team that supports City Council and the Greensboro community, we invite you to apply.

Join the City of Greensboro and help make it easier for residents to connect, participate, and serve their community.

01

What is your highest level of Education? Please select Not Applicable if you do not possess a high school diploma or GED. All Education/Degrees must also be reflected in the Education section of your employment application.

• Not Applicable
• Some High School Education
• High School Diploma / GED
• Some College
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate
• Juris Doctorate

02

How many years of professional office experience do you possess? Experience must also be reflected in the Work History/ Employment section of your employment application.

• No experience
• Less than 1 year experience
• 1 year experience; but less than 3 years experience
• 3 years experience; but less than 5 years experience
• 5 years experience; but less than 7 years experience
• 7 years experience, but less than 10 years experience
• 10 or more years experience

03

"Clearly" describe (Company Name, Job Duties, etc.) your professional office experience. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

04

Do you have experience answering multi-line telephone systems? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

05

"Clearly" describe (Company Name, Job Duties, etc.) your experience answering multi-line telephone systems? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

06

Do you have experience writing professional meeting minutes? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

07

"Clearly" describe (Company Name, Job Duties, etc.) your experience writing professional meeting minutes. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

08

Do you have experience with Microsoft Office i.e. Word, Excel, Outlook etc?

• Yes
• No

09

How many years of customer care/customer service experience do you possess? Experience must also be reflected in the Work History/ Employment section of your employment application.

• No experience
• Less than 1 year experience
• 1 year experience, but less than 3 years experience
• 3 years experience, but less than 5 years experience
• 5 years experience, but less than 7 years experience
• 7 years experience, but less than 10 years experience
• 10 or more years experience

10

Do you have an Associates Degree or higher in Business Administration, Public Relations, or a closely related field? Degree must also be reflected in the Education section of your employment application.

• Yes
• No

11

Do you have experience working in a municipal government office, preferably an executive office? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

12

"Clearly" describe (Company Name, Job Duties, etc.) your experience working in a municipal government office, preferably an executive office. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

13

Do you have experience with Boards and Commissions software or similar systems? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

14

"Clearly" describe (Company Name, Job Duties, etc.) your experience with Boards and Commissions software or similar systems. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

15

Do you have experience with agenda management software? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

16

"Clearly" describe (Company Name, Job Duties, etc.) your experience with agenda management software. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

17

Do you have experience supporting elected officials, executive leadership, boards, commissions, or legislative functions? Experience must also be reflected in the Work History/ Employment section of your employment application.

• Yes
• No

18

"Clearly" describe (Company Name, Job Duties, etc.) your experience supporting elected officials, executive leadership, boards, commissions, or legislative functions. • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application.

19

I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• I Understand

Required Question

Employer City of Greensboro

Address 300 West Washington Street

Greensboro, North Carolina, 27401

Website http://www.greensboro-nc.gov