Assistant- Advanced Academics

Essential Job Functions: Compiles and maintains a variety of reports and records, provides general clerical support, prepares basic correspondence, orders supplies, and covers telephones for programs and projects in the Division of Optional Schools and Advanced Academics. Conducts research, prepares various reports including verifying student and course rosters, tracking student enrollment, confirming submission of required compliance documents and completing textbook inventory.

Purpose and Scope:

This position supports the Division of Optional Schools and Advanced Academics to facilitate the expansion of early postsecondary opportunities (EPSO) such as; Advanced Placement, International Baccalaureate, Dual Enrollment and state dual credit classes; to all high school students. Performs clerical duties and assists management with administrative support.

Essential Job Functions:

1. Compiles and maintains a variety of reports and records, provides general clerical support, prepares basic correspondence, orders supplies, and covers telephones for programs and projects in the Division of Optional Schools and Advanced Academics.
   

2. Conducts research, prepares various reports including verifying student and course rosters, tracking student enrollment, confirming submission of required compliance documents and completing textbook inventory.
   

3. Compiles and updates databases/spreadsheets for Early Postsecondary Opportunity (EPSO) programs for course requests by school, required training completed by teachers, TSAC grant completion by students and required program paperwork submitted by coordinators, etc.
   

4. Communicates information to prospective families regarding transfer/enrollment processes for optional schools and EPSO programs within the division.

5. Seeks assistance from higher level personnel or management when departmental issues or problems occur including student program enrollment and teacher professional development scheduling.
   

6. Performs other related duties as assigned or directed.

Minimum Qualifications:

Requires a High School diploma or equivalent plus three (3) years secretarial/clerical and computer experience or equivalent, for a total education/experience of three (3) years.  Certification in Microsoft Office and/or Administrative Professional (CAP) preferred. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED)

 

Degree Equivalency Formula:

Bachelor’s Degree= 4 years plus required years of experience.

Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included.