Asset Management Program Administrator

RESPONSIBILITIES:

• Provides Asset Program Administration using company information systems (Inventory, Procurement, Scheduling, Coordination, Execution, Documentation, and Reporting).
• Administers inspection programs including consultant coordination, scheduling, completion tracking, documentation collection, and status reporting.
• Executes tasks to update asset inventories with limited oversight.
• Coordinates scheduling of field activities with Operations Superintendents.
• Runs reports to monitor project and program execution.
• Records maintenance and inspection results using Company information system.
• With limited oversight, executes advanced tasks associated with procurements of equipment, material, goods, and services.
• Processes advanced purchase requests (requisitions and change orders) in Company financial and procurement system (PeopleSoft).
• Supports bidding events with direction from others (using Bonfire software).
• Executes tasks and reporting associated with vendor records and database upkeep and status assessment and onboarding with limited oversight.
• Runs reports forecasting procurement needs to support ensuring readiness of vendor pool.
• Executes reporting to track bidding event contracts and bond workflow through purchase requisition request development and purchase order issuance.
• Executes tasks associated with the direct purchase activities associated with routine service, equipment and material purchases with direction.
• Executes reporting to support the tracking of procurement support request tasks to track the team s support level-of-service and performance with limited direction.
• Runs standard and ad-hoc reporting for internal and external stakeholders.
• Executes accounting processes in financial and procurement systems (PeopleSoft) with direction (invoices, receipts, etc.).
• Develops monthly Construction Phase Cost and Schedule Risk Report (CPCSR) with limited oversight.
• Completes tasks associated with lessons learned logging, tracking, and reporting with limited oversight.
• Executes tasks associated with process and procedure development, documentation, and implementation for construction phase support with limited oversight.
• Supports data collection and runs key KPI reporting with limited oversight.
• Maintains and monitors data quality, completeness, and consistency within asset management information systems.
• Executes tasks to collect end-of-project performance feedback (Project 360) and generates reporting with limited oversight.
• Executes logging of preliminary and stop notices associated with mechanics lien risk management with limited oversight.
• Runs reporting to ensure as-built submittal and recording with limited oversight.
• Runs reporting to ensure timely closure of projects and programs to support closeout activities with limited oversight.
• Supports capital planning activities through data collection, estimate tracking, project candidate administration, and reporting

• HS Diploma
• Ability to research, interpret, and analyze information and problems, evaluate alternatives, and derive trends, sound conclusions, and recommendations.
• Ability to execute tasks per established procedures and accurately input and process data.
• Proficient with Powerplan, Peoplesoft, Bonfire, AVETTA, MS Project Online, and Smartsheet.
• Proficient with Maximo, GIS, and BI systems.
• Proficient with Microsoft Office applications to create spreadsheets, presentations, and Word documents including Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
• Journey-level knowledge of general project delivery and management.
• Basic knowledge of water or wastewater systems and assets.
• Basic knowledge of company operations and facilities.
• Knowledge of company standards and procedures relating to job functions.
• Ability to understand and write policies, procedures, and instructions.
• Must be well organized and able to manage multiple tasks with competing deadlines.
• Ability to communicate well with others, both verbally and in writing.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Demonstrated troubleshooting and problem-solving skills.
• Demonstrated time management and organizational skills.
• Demonstrated excellence in customer service practices and telephone communication etiquette.