Asset Management Coordinator

Who We Are:<\/span><\/span><\/span><\/b>

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Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best-in-class design, engineering, and project management seamlessly integrated into our clients' processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports & recreational facilities, aviation, manufacturing, equestrian & agricultural to commercial buildings and warehousing worldwide. We have 5 locations, including our two manufacturing facilities, <\/span>located<\/span> in Texas and Spain, that <\/span>utilize<\/span> <\/span>cutting-edge<\/span> technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.<\/span><\/span><\/span>

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Allied Culture:<\/span><\/span><\/span><\/b>

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At Allied, we believe great service matters from the start and finish of everything we do<\/span>. <\/span>Going the distance for our clients begins with taking care of our team members<\/span>. <\/span>They are our most important asset<\/span>. <\/span>We invest in their continuous development and recognize their contribution to our success<\/span>. <\/span><\/span><\/span>

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Great work<\/span> starts with creating <\/span>great work<\/span> environments, promoting collaboration for a team dedicated to creating value worldwide<\/span>. <\/span>The Allied Team is highly resourceful, innovative, and competent with extensive experience<\/span>. <\/span>Our culture is open, accessible, adaptive, and flexible, offering work-life balance and empowering our people because everyone's voice matters<\/span>. <\/span>We promote "we" over "me" and solutions-oriented creative thinking<\/span>. <\/span>It's<\/span> the Allied way.<\/span><\/span><\/span>

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Job Summary:<\/span><\/span><\/span><\/b>

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The Asset Management Coordinator <\/span>is responsible for<\/span> coordinating the day-to-day maintenance, upkeep, preservation, and service activities associated with Allied Fabricators LLC's facilities, property, grounds, offices, restrooms, <\/span>common areas<\/span>, and other physical assets. <\/span><\/span><\/span>

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This position serves as a key coordination point between the Asset & Infrastructure area, internal departments, maintenance personnel, contractors, and service providers to ensure that <\/span>c<\/span>ompany property and facilities <\/span>remain<\/span> safe, functional, clean, well-maintained, and aligned with company standards.<\/span><\/span><\/span>

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The role is also responsible for <\/span>identifying<\/span> and reporting wear, tear, deterioration, damage, deficiencies, and maintenance needs across company property and ensuring that corrective actions are properly tracked through completion.<\/span><\/span><\/span>

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Responsibilities:<\/span><\/span><\/span><\/b>

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Facilities & Maintenance Coordination<\/span><\/span><\/span><\/b>

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• Coordinate day-to-day facility maintenance, repairs, and service needs for buildings, offices, restrooms, <\/span>common areas<\/span>, and company property.<\/span><\/span><\/span>

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• Receive, prioritize, and track maintenance requests and work orders through completion.<\/span><\/span><\/span>

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• Coordinate preventive and corrective maintenance activities with internal maintenance personnel and external service providers.<\/span><\/span><\/span>

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• Monitor outstanding facility issues and escalate significant or recurring concerns <\/span><\/span><\/span>

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P<\/span>roperty Inspection & Condition Monitoring<\/span><\/span><\/span><\/b>

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• Conduct routine inspections of buildings, property, and facility assets to <\/span>identify<\/span> damage, deterioration, maintenance needs, and potential safety concerns.<\/span><\/span><\/span>

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• Document <\/span>identified<\/span> deficiencies and <\/span>initiate<\/span> <\/span>appropriate maintenance<\/span> or service requests.<\/span><\/span><\/span>

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• Track corrective actions and verify completion of repairs and services.<\/span><\/span><\/span>

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• Maintain inspection and facility condition records to support ongoing maintenance planning.<\/span><\/span><\/span>

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Grounds, Landscaping & Exterior Areas<\/span><\/span><\/span><\/b>

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• Coordinate the upkeep of landscaping, parking areas, sidewalks, fencing, signage, exterior lighting, drainage areas, and other exterior property.<\/span><\/span><\/span>

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• Monitor grounds and exterior conditions and coordinate required maintenance or corrective action.<\/span><\/span><\/span>

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• Coordinate landscaping, pest control, exterior cleaning, and other contracted property services.<\/span><\/span><\/span>

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• Help ensure exterior areas remain safe, clean, functional, and professionally <\/span>maintained<\/span>.<\/span><\/span><\/span>

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Restrooms, Offices & Common Areas<\/span><\/span><\/span><\/b>

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• Monitor the condition, cleanliness, functionality, and appearance of offices, restrooms, conference rooms, break areas, and common spaces.<\/span><\/span><\/span>

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• Coordinate repairs, cleaning, replenishment, and other facility services as needed.<\/span><\/span><\/span>

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• Monitor facility and janitorial supply levels and coordinate replenishment.<\/span><\/span><\/span>

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• Support office moves, workspace changes, furniture installation, and facility setups.<\/span><\/span><\/span>

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Procurement of Office & Facility Materials<\/span><\/span><\/span><\/b>

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• Coordinate <\/span>purchasing of<\/span> facility supplies, maintenance materials, janitorial products, fixtures, and other Asset & Infrastructure needs.<\/span><\/span><\/span>

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• Obtain quotes, prepare purchase requests, track orders, and <\/span>assist<\/span> with resolving purchasing or delivery discrepancies.<\/span><\/span><\/span>

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• Maintain <\/span>appropriate inventory<\/span> levels for commonly used facility supplies and materials.<\/span><\/span><\/span>

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• Maintain organized purchasing, warranty, and service documentation.<\/span><\/span><\/span>

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Vendor & Contractor Coordination<\/span><\/span><\/span><\/b>

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• Coordinate scheduling, site access, and work requirements for facility vendors, contractors, and service providers.<\/span><\/span><\/span>

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• Monitor service completion and contractor performance and communicate concerns as <\/span>appropriate<\/span>.<\/span><\/span><\/span>

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• Maintain vendor quotes, service records, warranties, invoices, and related documentation.<\/span><\/span><\/span>

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• Assist<\/span> with <\/span>identifying<\/span> and coordinating new service providers when needed.<\/span><\/span><\/span>

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Asset & Infrastructure Support<\/span><\/span><\/span><\/b>

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• Maintain <\/span>accurate<\/span> records for assigned facility assets, equipment, furniture, fixtures, warranties, and service histories.<\/span><\/span><\/span>

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• Assist<\/span> with asset identification, tagging, tracking, transfers, and disposition.<\/span><\/span><\/span>

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• Support facility improvement and infrastructure projects through scheduling, procurement, vendor coordination, and documentation.<\/span><\/span><\/span>

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• Prepare basic reports on work orders, facility conditions, asset status, maintenance activities, and related expenditures.<\/span><\/span><\/span><\/span><\/span><\/span>

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Requirements<\/h3>Qualifications:<\/span><\/span><\/span><\/b>

<\/span><\/span><\/p><\/div>Experience: 2-4 years of experience in facilities coordination, property management, maintenance coordination, operations, procurement, asset management, or a related field.<\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Experience coordinating contractors, vendors, maintenance personnel, or service providers. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Experience with purchasing, work orders, maintenance records, or facility inspections is preferred.<\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Valid driver's license may be required depending on company operational needs.<\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Education<\/span>: High<\/span> school diploma or equivalent required. Associate or <\/span>Bachelor's<\/span> degree in Facilities Management, Business Administration, Operations, Asset Management, Engineering, Construction Management, or <\/span>a related<\/span> field is preferred.<\/span><\/span><\/span>

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<\/span><\/span><\/p><\/div><\/div>Knowledge, Skills & Abilities<\/span><\/span><\/span><\/b><\/span>

<\/span><\/span><\/p><\/div>Basic knowledge of building and facility maintenance. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Understanding of<\/span> preventive and corrective maintenance principles. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Ability to <\/span>identify<\/span> common facility deficiencies and signs of wear and deterioration. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Basic understanding of plumbing, electrical, HVAC, lighting, flooring, doors, fixtures, landscaping, and general building systems. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Knowledge of purchasing and <\/span>vendor-management<\/span> processes. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Proficiency<\/span> with Microsoft Office, particularly Excel, Outlook, and Word.<\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Ability to use maintenance, work order, inventory, procurement, or <\/span>asset-management<\/span> systems. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Strong organizational and recordkeeping skills. <\/span><\/span><\/span>

<\/span><\/li><\/ul><\/div>Ability to prepare basic reports and <\/span>maintain<\/span> <\/span>accurate<\/span> documentation.<\/span><\/span><\/span>

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