Artist Relations Assistant & Hospitality Manager

Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

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Working Title Artist Relations Assistant & Hospitality Manager Location Boone, NC Position Number N34140 Department Office of Arts Engagement - 540400

Position Summary Information

Minimum Qualifications

• Must possess a valid, unexpired driver's license
• Must pass a Criminal Background Check
• Ability to communicate in written and/or verbal form
• Ability to work with people from varying perspectives and backgrounds
• Ability to professionally represent the program/department
• Ability to work with clients (students, employees, public) via in-person meetings, virtual meetings, phone calls, and/or emails
• As needed, ability to work independently or as a team member team
• Ability to be organized

License/Certification Required

Essential Job Functions

This role works within The Schaefer Center and Appalachian Summer Festival.

To assist the Director of Booking & Artist Relations in administrative and tasks related to programming presented by The Schaefer Center for the Performing Arts and An Appalachian Summer Festival, to include:

• General administrative/office support (data entry, preparing and assembling letters/welcome packets, copying/faxing, budgetary planning/tracking, contracts, receipt management)
• Internal/external communications (email/phone, scheduling, meeting notes)
• Artist hospitality (assist with advance process for all hospitality logistics, assist with planning/shopping, catering set-up and maintenance, coordinating with caterers)
• Public relations/interaction with visiting artists and the public (local artist transport via use of University or rental vehicle, "Day of Show" runner for errands and serve as primary hospitality contact, oversee hospitality advance with artists)
• Attendance at program events and social functions (as needed)

Preferred Qualifications

• fast-paced environment requires mature, self-motivated and dependable individual with excellent communication and interpersonal skills
• Strong administrative and organizational skills
• Strong attention to detail
• Knowledge of MAC computers, Google applications, Microsoft Office, Adobe (Acrobat, InDesign)

Work Schedule/Hours

30 office hours/week + events. Up to 40 hours/week during the summer months. Must be available nights/weekends for scheduled performances.

Number of Hours Per Week 20-39 Number of Months Per Year 12 Mandatory Staff No Physical Demands of Position

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Hiring Range $16.00-20.00

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date 05/19/2026 Closing Date Open Until Filled Yes Applicant Pool Preference External (Post on the Web) Special Instructions to Applicants

Include resume, cover letter and a list of 3 professional references with contact information included

Quick Link https://appstate.peopleadmin.com/postings/54317 Posting Number 201500936P

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please describe any prior performing arts or hospitality experience?

(Open Ended Question)

• • This job requires good organizational skills and constant attention to detail. What experiences have prepared you for a job like this?

(Open Ended Question)

• • Please describe your experience in working with others to organize and facilitate an event or intiative.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter / Letter of Interest
• List of References with Contact Information

Optional Documents