ARMICS Administrator

Title: Budget/Grants Administrator

State Role Title: Salary Non-Specified

Hiring Range: Commensurate with experience

Location: OES

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Additional Detail

Job Duties

The Supreme Court of Virginia, Office of the Executive Secretary is seeking applications for an experienced full-time Agency Risk Management and Internal Control Standards (ARMICS) Administrator. This position will report to the Director of Fiscal Services.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Duties & Responsibilities

Stage 1 - Agency-level assessment of the five components of internal control:

• CONTROL ENVIRONMENT: Document and assess key elements of the control environment (page 40-45 of DOA ARMICS Manual)

• Management Philosophy

• Management's Attitude Toward Risk

• Oversight by the Agency's Governing Board

• Integrity and Ethical Values (develop & promote the code of ethics)

• Promotion of Ethics and Appropriate conduct

• Organizational Structure

• Assignment of Authority and Responsibility

• Workforce Competence and Human Resource Development

• RISK ASSESSMENT: Conduct and document an agency wide risk assessment (page 46-48 of DOA ARMICS Manual)

• CONTROL ACTIVITIES: Document and Assess Agency-Level Control Activities Applicable to: (page 49-54 of DOA ARMICS Manual)

• All Significant Fiscal Processes

• Accounting Administration

• The General Ledger

• Information Systems

• INFORMATION & COMMUNICATION: Document and assess how the agency gathers, uses and disseminates information. (Page 55-57 of DOA ARMICS Manual)

• MONITORING: Document and assess the effectiveness of the agency's monitoring activities. (page 58-59 of DOA ARMICS Manual)

Stage 2 - Process and transaction level control assessment. Document all significant agency fiscal processes (process & transaction level) and assess the operation of their associated control activities. (page 60-67 of DOA ARMICS Manual)

• Generate a trial balance for each agency in Cardinal - Identify key financial accounts.
• Generate a list of Financial Statement Directives.
• Identify and document significant fiscal processes. Narratives & Flowcharts - Update of previous documentation. Fiscal departments include the accounts payable, payroll, accounting, grants, budget, and purchasing.
• Perform a risk assessment for each significant fiscal process. - Update of previous documentation.
• Identify control activities and control objectives for each fiscal process.
• Test the effectiveness of control activities and document the results.

Stage 3 - Corrective Action Plan

Minimum Qualifications

The most competitive candidates will possess:

• Considerable experience in auditing and documenting and/or developing and analyzing business processes and internal accounting controls and performing related risk assessments.
• Experience in interpreting and assessing compliance with policies, procedures, laws, regulations, and professional auditing and accounting standards.
• Demonstrated ability to effectively and collaboratively work with various levels of management and staff.
• Degree in accounting, finance or related field.
• ARMICS experience.
• Strong analytical and decision-making skills.
• Effective written and oral communication skills.
• Efficient with Excel, accounting computer systems, and flowcharting software.

Additional Information - State application and cover letter required. Applicants must apply online. Only interviewed applicants will be notified of the filling of the position.

Contact Information

Email: Humanresources@VACourts.gov