Job title: Archives Record Specialist II
Job duration: 6+ months Job location: Worcester, MA What are the top 3-5 skills, experience or education required for this position: 1. RIMS experience 2. Veeva vault experience 3. High School Diploma/New college grad 4. Recognizing different types of QC documents Archive Records Analyst
The Archive Records Analyst supports the day-to-day administration of the local records archiving program. This role assists with the filing, tracking, retrieval, retention, and disposition of business and
GMP-regulated paper records, including clinical, commercial, stability, raw material records, training and validation records as applicable.
The position works with local business partners and records management team members to ensure records are archived accurately, consistently, and in accordance with applicable policies and procedures. This role reports to the Client QC Management.
Responsibilities- Support the intake, review, classification, labeling, and filing of business and GMP-regulated paper records.
- Maintain accurate paper records inventories, indexes, logs, and tracking tools.
- Store records in approved locations and ensure files are organized for efficient retrieval.
- Respond to routine records retrieval requests and provide archived records to authorized personnel.
- Perform routine quality checks to confirm that records are complete, properly labeled, and filed in the appropriate location.
- Track records-related activities, requests, transfers, and basic metrics for local management review.
- Support records retention and disposition activities in accordance with approved policies and procedures.
- Prepare records for transfer, storage, retrieval, or authorized destruction.
- Follow applicable records management, data integrity, privacy, security, and GMP requirements.
- Work with local business contacts to resolve routine archiving and records-related questions.
- Assist with local records management procedures, training materials, and communications.
- Use Client Office applications and applicable tracking tools to complete daily work.
- Perform other duties as assigned.
Qualifications
Required Education and Experience- Associate degree, Bachelor s degree, or equivalent experience with at least 2 years of related experience; or
- High school diploma or equivalent with at least 4 years of related experience.
- Experience in records management, document control, paper filing, archiving, information management, or a related administrative function.
- Experience maintaining paper records, inventories, indexes, logs, or tracking systems.
- Experience working in a regulated environment, such as pharmaceutical, medical device, healthcare, quality, manufacturing, or regulatory operations, is preferred.
- Basic knowledge of records retention, filing, retrieval, and disposition practices.
- Familiarity with GMP requirements and controlled records is preferred.
- Strong attention to detail and organizational skills.
- Ability to follow established procedures and handle confidential information appropriately.
- Effective written and verbal communication skills.
- Basic proficiency with Client Word, Excel, PowerPoint, and SharePoint.
- Ability to work effectively with local business partners and team members.