AR/AP Specialist

Key Responsibilities

Accounts Payable

• Manage the accounts payable email list to ensure timely payment of vendor invoices.
• Ensure appropriate approvals are received from the business to process payment.
• Work in an organized fashion to ensure proper documentation is retained and easy to find for accounts payable transactions.
• Utilize accounting knowledge of general ledger structure and accruals to ensure payments are properly coded to correct accounts and departments.
• Perform 3-way match of purchase orders, receipts, and vendor invoices to ensure accuracy before processing payments.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare weekly payment runs (check, ACH, and wire transfers).
• Maintain W-9 documentation and prepare annual 1099 filings.

Accounts Receivable

• Manage the accounts receivable email list to ensure timely application of remittances.
• Record incoming payments and apply cash receipts to customer accounts.
• Monitor customer aging and follow up on past due balances to ensure timely collection.
• Collaborate with the sales and operations teams to resolve billing or payment issues.
• Assist with credit applications and maintain customer account information.

General Accounting Support

• Assist with month-end closing activities, including reconciliations for A/P, A/R, and related accounts.
• Ownership of intercompany billing process.
• Ownership of freight tracking and accrual process.
• Maintain accurate documentation and filing of all A/P and A/R transactions.
• Support audits by providing requested documentation and explanations.
• Contribute to process improvements to enhance efficiency and accuracy.

Qualifications

• Associate’s degree or higher in accounting, finance, or related field
• 2+ years of accounts payable and receivable processing experience
• Strong attention to detail and accuracy
• Understanding of general ledger impact of AR and AP transactions
• Effective organizational and time management skills
• Ability to work efficiently within an ERP system (ATL utilizes Infor)
• Excellent communication skills