Aquatics Coordinator

Aquatics Coordinator

Salary

$64,182.35 - $78,013.10 Annually

Location

City of Poway, CA

Job Type

Full time - regular

Job Number

26-39

Department

Community Services

Opening Date

08/24/2026

Closing Date

9/21/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Definition

Calling all aquatic leaders who have a passion for safety, service and fun!

If you are ready for the next step in your career, then we have the job for you.

The Community Services Department is looking for an energetic, organized professional with excellent communication skills to join our dedicated team at the Poway Swim Center.

Plans, organizes, coordinates, and provides oversight for lifeguard and instructor staff, aquatic programs and activities, and basic pool operations. Oversees and provides aquatic trainings and assists in enforcing staff and facility policies.

Receives general supervision from the Recreation Area Manager or assigned supervisor. Exercises technical and functional supervision and training over staff, contract instructors, and volunteers.

Key Responsibilities

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Supervises, coordinates and participates in the day-to-day operations of one or more aquatic or recreation program and/or facility. Plans, schedules, prioritizes, assigns and evaluates aquatic or recreation program work; communicates status of activities and services to appropriate personnel, working cooperatively to schedule activities and services in accordance with established and special operational priorities; instructs staff in work procedures.
• Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned programs and facilities.
• Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; provides input to performance evaluations.
• Trains employees in work methods and relevant safety precautions.
• Inspects assigned City pool facilities for maintenance needs and recommends appropriate actions; assists in developing work plans, procedures, and schedules.
• Estimates costs and orders supplies and materials for programs and activities; maintains records of purchase orders; assists in developing budget figures for specified areas; assists with monitoring expenditures.
• Monitors and evaluates the effectiveness of the aquatic operations, activities, and community events and recommends improvements or modifications.
• Plans, organizes, coordinates, implements, and evaluates a comprehensive Learn to Swim program, including coordinating swim lesson courses, assessing swim lesson participants and making recommendations on correct class placements, assigning instructors to classes, and serving as the primary contact for questions and concerns regarding swim classes and program.
• Acts as a representative to clients, local residents, school districts, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services.
• Participates in developing, monitoring, and tracking sponsorships and partner opportunities; develops sponsorship proposals; maintains contacts; develops and monitors contract agreements; and negotiates with vendors.
• Performs cashiering duties; receives money and issues receipts; performs daily reconciliation of cash register.
• Prepares financial and statistical reports related to grants, program participation and analysis, expenditures, and revenues.
• Oversees and participates in lifeguard duties during pool hours and at all events held at the pool and administers minor first aid.
• Oversees and participates in basic custodial duties and routine facility maintenance, including repairs and preventative maintenance of the deck, pool, equipment, office, and locker rooms.
• Plans, oversees, coordinates, and conducts diversified recreation pool activities including parties, water oriented games, water exercise, and community events; sets up and takes down equipment for facility rentals and community events.
• Develops and prepares flyers, posters, banners, and other materials for distribution to schools and the community.
• Coordinates community service events, including soliciting sponsors, set up and clean up, assigning tasks, supervising staff and volunteers, and working and communicating with vendors.
• Responds to complaints and requests for information; interprets and applies regulations, policies, procedures, systems, rules, and precedents in response to inquiries, concerns, and complaints from public as necessary to ensure an expedient and satisfactory resolution.
• Maintains accurate records of services and activities, including recreation schedules, program participation, revenues, expenditures, accidents, vandalism, and contract programs.
• Documents all incidents involving injury, behavioral problems, and/or any unusual events; communicates as appropriate to supervisor, parents, and others.
• Participates in ensuring compliance with relevant health, safety, and licensing laws and guidelines; maintains and updates all records required by state and local regulatory agencies.
• Monitors use of facilities by user groups to ensure a safe environment; assists in enforcing established rules of facility use and participant conduct.
• Observes safe work methods and makes appropriate use of related safety equipment as required.
• Responds to first aid emergencies as needed; and administers basic first aid and CPR as necessary.
• Maintains attendance and punctuality that is observant of scheduled hours on a regular basis.
• Performs other duties as assigned.

Minimum Requirements/License or Certificates Required

Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.

Experience:

Two years of lifeguarding experience, including one year of swim instructor experience.

Education/Training:

Equivalent to completion of the 12th grade supplemented by college-level coursework in recreation or a related field. An Associate's degree is preferred.

Licenses and Certifications:

• A valid class C driver's license.
• Possess or obtain and maintain a Lifeguard Instructor Certificate within six months of hire.
• Possess or obtain and maintain a Water Safety Instructor Certificate within six months of hire.
• Possess and maintain Lifeguarding certification.
• Possess or obtain and maintain a First Aid for Public Safety Personnel (Title 22) Certificate or an Emergency Medical Response Certificate within one year of hire.
• Possess and maintain a First Aid and CPR/AED for the Professional Rescuer Certificate.
• Possess or obtain and maintain Pool Operator certification within six months of hire.

Physical Demands:

Must possess the ability to perform work that may involve lifting children through adults, in and out of the pool up to 150 pounds or more with assistance, pulling a cover over the pool surface with assistance, and lifting, straightening and moving pool deck furniture and equipment. Need the mobility to stand, stoop, reach, bend, climb, and swim, while in swimwear. Must be in good physical condition to stay in water for prolonged periods of time, work in the extreme heat and/or cold, and the outdoors. Vision, which may be corrected; and hearing, which must be in a normal range as measured by a standard audiogram, should be good enough to see and hear adults and children in life and/or health safety endangering situations. Must also possess the mobility to work in an office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office and duplicating equipment and cash register. Positions in this classification occasionally bend, stoop, kneel, reach, and push and pull drawers open and closed to retrieve and file information. Positions in this class typically lift up to 25 pounds unless performing rescue.

Environmental Elements

Employees work indoors and outdoors and are exposed to variable weather conditions. May be exposed to chlorine, acids, and other chemicals at aquatics facilities, as well as blood and body fluids when rendering first aid and CPR. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Working Conditions

May be required to work various shifts including early mornings, evenings, weekends, and holidays at a variety of City facilities.

Examination Process

An incomplete application and/or referencing your resume in lieu of answering any of the supplemental questions will be cause for disqualification from the recruitment process. Changes cannot be made to your application once it is submitted so please ensure that the information you provide is accurate and complete.

Applicants will be evaluated on the basis of relevant training and experience as presented in the application and supplemental questions. The following criteria will be used in the screening process: Writing Skills (grammar, spelling, and punctuation from the application and supplemental questions) - suitable and appropriate for position; Work Experience - consistent, compatible and applicable for the position; and Supplemental Questions - content is inclusive and congruent with the position. The process may include interviews and/or performance tests. Successful candidates will be placed on the eligibility list, which will be in effect for a period of six months. A background investigation including LIVESCAN fingerprinting, pre-employment physical that includes a drug screening and tuberculosis screening, reference checking, and verification of previous employment and education are required. Applicants will be required to submit verification of the legal right to work in the United States. The City of Poway participates in E-Verify. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.

Notice: Benefits listed below assume full-time (2,080 hrs/yr) status. Benefits for positions considered less than full-time are pro-rated based upon hours and may differ from those indicated.

Vacation - Annual paid vacation as follows: 0-4 years service = 96 hrs/yr; 5-9 years service = 120 hrs/yr; 10-14 years service = 144 hrs/yr; and 15+ years service = 168 hrs/yr. Prior Public Service Credit for vacation accruals may be granted for verifiable experience.

Sick Leave - The City provides 96 hours each year of paid sick leave. There are sick leave incentive and conversion programs available to those who qualify.

Holidays - The City observes 10 holidays each year. Additionally, employees shall be entitled to eighteen (18) benefit day hours each fiscal year. Benefit day hours will be prorated based upon an employee's hire date.

Flexible Saving Account - These are IRS-approved plans, which enables you to have witheld from your paycheck an amount to cover eligible dependent care, and/or certain eligible medical exspenses without being subject to federal income or social security tax on the income used to pay for these benefits. Employees can opt into either the Dependent care or medical expense accounts.

Life Insurance - The City provides group term life insurance equal to 1 1/2 times annual salary to a maximum of $350,000. Supplemental life insurance for employees and family members is available by payroll deduction at reasonable group rates and is portable.

Short & Long Term Disability -

The City provides short-term disability insurance equal to 66 2/3% of your income (up to $2,516) after a 7-day waiting period if totally disabled due to illness or injury.

The City provides long-term disability insurance equal to 66 2/3% of your income (up to $10,900) after a 90-day elimination period if totally disabled due to illness or injury.

Retirement - Benefits are provided by the California Public Employees Retirement System (CalPERS). Classic CalPERS members - 2% @ 60 formula with employees contributing 8% of regular salary. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. New CalPERS members - 2% @ 62 formula with employees contributing 50% of the total normal cost; 50% of the total normal cost is currently 7.75%. Beginning the first full pay period in July 2024, employees considered "classic" members will contribute an additional 1%. The total employee contribution will be 9%. The City participates in Medicare, but does not participate in Social Security.

Health Insurance - Poway provides employer-paid group medical and dental insurance for the employee. For medical plans, the City contributes 100% of the cost for employees enrolled in either the Kaiser or CIGNA HMO plans and 60% of the cost for dependent coverage for both HMO plans. The City also has a CIGNA PPO option, and the City covers the premium costs for employees enrolled in the CIGNA PPO equivalent to what the City covers for employees enrolled in the CIGNA HMO, at every coverage level. For dental plans, employees have a choice between an HMO and PPO plan. Family vision insurance is provided at no cost to the employee. An IRS Section 125 plan (Flexible Spending Account) for reimbursement of medical and dependent care expenses is also available.

Deferred Compensation Plan - Participation in a 457 deferred compensation plan is available to all regular employees and is voluntary with a matching City contribution of up to $900. The City also contributes $38.00 per pay period to a 401(a) deferred compensation plan with vesting on a graduated schedule beginning with 2 years service and becoming 100% vested after 6 years.

Tuition Reimbursement - The City may reimburse the actual cost paid for tuition, books and required technical supplies and equipment up to a maximum of $2,000 per fiscal year for eligible employees receiving a grade of "C" or better in approved courses.

Additional Benefits - The City offers additional benefits such as Pet Insurance discounts, Accidental Death and Dismemberment insurance, an Employee Assistance Program, and a 9/80 work schedule dependent on your position upon hire.

01

The City of Poways Human Resources Department uses email to notify applicants of important information relating to the status and processing of their employment application. As an applicant, you are hereby advised of the following: 1. It is your responsibility to ensure the email address you provide is current and readily accessible to you. 2. It is your responsibility to check your email to ensure that you do not miss any deadlines established as part of the recruitment process. 3. It is your responsibility to read all City emails carefully and follow instructions, if any. If you have any questions or experience any technical difficulties, you are encouraged to contact our office, (858) 668-4440, during the Citys posted business hours, or NEOGOV customer support at (877) 204-4442 for assistance; however, you must do so prior to the passing of any established deadlines.

• I acknowledge that I have read, understand, and agree to the above.

02

Your responses to the questions below will be used to determine your eligibility to advance in the recruitment. An incomplete application and/or referencing your resume in lieu of answering any of the supplemental questions will be cause for disqualification from the recruitment process. Changes cannot be made to your application once it is submitted so please ensure that the information you provide is accurate and complete.

• I acknowledge that I have read, understand, and agree to the above.

03

Do you have a valid California class C drivers license with a satisfactory driving record?

• Yes
• No

04

Please select the certifications that you currently possess. You must attach a copy of any certificate you check below with your application.

• Lifeguard Instructor Certificate
• Water Safety Instructor Certificate
• Lifeguarding Certification
• First Aid for Public Safety Personnel (Title 22) Certificate or an Emergency Medical Response Certificate
• First Aid and CPR/AED for the Professional Rescuer Certificate
• None of the above

05

Please describe your lifeguarding experience, including any swim instructor experience you may have. Be sure to include where the experience was gained and the title of your position. If you do not have any experience in the area above, please indicate "N/A".

06

Do you have a valid Certified Pool Operator Certificate, Aquatic Facility Operator Certificate, or experience in pool operation and maintenance?

• Yes
• No

07

If you answered "Yes" to the question above, provide details below and briefly describe your experience, where the experience was gained and the title of the certificate. Attach a copy of your certificate to your application. If you answered "No" to the question above, please indicate "N/A".

08

Please describe your experience supervising and training aquatic staff. Please include any experience you may have teaching Lifeguard Certification courses. If you do not have experience in the area listed above, please indicate "N/A".

09

Please describe your experience planning, organizing, and coordinating a comprehensive learn to swim program. If you do not have experience in the area listed above, please indicate "N/A".

10

Are you able to work various shifts including early mornings, evenings, weekends, and holidays at the Poway Swim Center?

• Yes
• No

Required Question

Employer City of Poway

Address City of Poway

13325 Civic Center Drive

Poway, California, 92064

Phone (858) 668-4440

Website https://poway.org/