AP Supervisor

Job Title: Accounts Payable Supervisor

Job Description

The Accounts Payable Supervisor leads and supports day-to-day accounts payable operations, ensuring accuracy, timeliness, and compliance across all payables processes. This hands-on leadership role combines team supervision, process oversight, and transactional support, while partnering closely with internal departments and contributing to continuous improvement of AP workflows and controls.

Responsibilities

• Supervise and support the daily operations of the Accounts Payable team, providing guidance, direction, and oversight.
• Review and approve accounts payable work, including invoice processing, coding, and 2-way/3-way matching to purchase orders.
• Oversee and approve employee expense reports to ensure compliance with company policies.
• Manage and execute check runs and payment processing, including ACH and wire payments, ensuring proper authorization and documentation.
• Serve as backup support for accounts payable processing during high-volume periods or coverage gaps, performing hands-on transactional work as needed.
• Ensure all payments are processed accurately and on schedule, minimizing late payments and related issues.
• Monitor AP aging reports, identify discrepancies, and resolve vendor issues in a timely and professional manner.
• Partner with internal teams such as procurement, accounting, and operations to ensure a smooth workflow and effective communication across functions.
• Identify opportunities to improve accounts payable processes, internal controls, and overall efficiency, and help implement enhancements.
• Assist with month-end close activities related to accounts payable, including reconciliations and reporting.
• Maintain accurate records for accounts payable, including invoice processing, purchase order matching, and general ledger coding.
• Support full-cycle accounts payable activities, from invoice receipt through payment and reconciliation.
• Prepare and review AP-related reports, leveraging Excel (including pivot tables and VLOOKUPs) for analysis and basic reporting.
• Provide customer service-oriented support to internal stakeholders and vendors, ensuring prompt and courteous responses.
• Perform data entry and verification with a high level of accuracy and attention to detail.

Essential Skills

• Minimum of 5+ years of accounts payable experience, with lead or supervisory experience preferred.
• Strong understanding of end-to-end accounts payable processes, including full-cycle AP and 2-way/3-way match to purchase orders.
• Experience managing or mentoring a team in an accounting or accounts payable environment.
• Hands-on experience with high-volume invoice processing and payment cycles.
• Proven experience overseeing check runs and various payment methods such as ACH and wire transfers.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and basic reporting capabilities.
• Experience working with ERP systems (such as SAP, Oracle, NetSuite, or similar platforms).
• Strong attention to detail and excellent organizational skills, with the ability to manage multiple priorities.
• Ability to balance leadership responsibilities with hands-on transactional work.
• Customer service-oriented mindset when working with vendors and internal stakeholders.
• Solid understanding of general ledger impact related to accounts payable transactions.
• Accurate and efficient data entry skills.

Additional Skills & Qualifications

• Experience in invoice processing, reconciliation, and purchase order matching.
• Experience with month-end close activities related to accounts payable.
• Ability to identify and implement process improvements and stronger controls within AP.
• Comfort working with reporting tools and Excel-based analyses, including pivot tables.
• Strong communication skills and the ability to collaborate effectively with procurement, accounting, and operations teams.
• Demonstrated ability to grow into broader leadership opportunities in accounts payable or accounting management.
• Interest in long-term career growth within accounting and finance.

Work Environment

This role follows a standard daytime schedule, typically 8:00 a.m. to 5:00 p.m., with some flexibility on start and end times. The position operates in a professional office environment, working regularly with ERP systems (such as SAP, Oracle, or NetSuite) and Microsoft Excel for invoice processing, reconciliations, and reporting. The work involves high-volume transactional activity, collaboration with procurement, accounting, operations, and frequent interaction with vendors. The organization offers a comprehensive benefits package, including a wide range of medical plans with a substantial employer contribution toward premiums, a 401(k) plan with up to 4% employer match, paid time off with accrual for nonexempt employees and an annual PTO allotment for exempt employees, all federal holidays paid, and one additional floating holiday. The environment supports upward mobility, with clear opportunities to advance into leadership roles in accounts payable or accounting management, fostering a culture of professional growth, accountability, and continuous improvement.

This is a Contract to Hire position based out of Gardnerville, NV.

The pay range for this position is $38.46 - $45.67/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Gardnerville, NV.

This position is anticipated to close on Nov 5, 2026.

This is a fully onsite position in Gardnerville,NV.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email

%20astoncarteraccommodation@astoncarter.com

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.