AP Supervisor

Job Summary 

Company  

NextGen Security, LLC  

Location  

Corporate (Exton, PA) 

Industries  

Security Integration 

Job Type  

Full Time Employee  

Career Level  

Experienced 

Exemption Status 

Exempt 

Accounts Payable Supervisor 

What we're looking for: 

We are seeking an energetic, detail-oriented, and collaborative Accounts Payable Supervisor to join our growing team. This individual will play a critical role in ensuring the timely and accurate processing of payments while supporting operational excellence, strong internal controls, and exceptional service to our vendors, subcontractors, and internal stakeholders. 

The ideal candidate is a proactive problem solver with a passion for process improvement, strong organizational skills, and the ability to build effective relationships across the organization. 

What you'll be doing: 

As the Accounts Payable Supervisor, you will oversee the day-to-day accounts payable function, ensuring timely and accurate processing of invoices, payments, employee expenses, and vendor records. You will help drive continuous improvement initiatives, maintain compliance with company policies and accounting standards, and support the Company's financial reporting and audit requirements. 

This position is expected to work onsite Monday through Friday from 8:30 a.m. to 5:00 p.m. Flexibility and occasional remote work may be available based on business needs.  

Key Responsibilities:  

• Oversee the onboarding of subcontractors and vendors, including the setup and ongoing maintenance of records within the vendor management platform. 

• Manage invoice processing, approval workflows, and payment batch preparation to ensure timely and accurate payments. 

• Administer facility-related accounts payable activities and vendor payments. 

• Ensure successful execution of vendor payments, employee expense reimbursements, and automated withdrawals. 

• Review and reconcile prepaid expense and accrual accounts on a monthly basis, ensuring accuracy and completeness. 

• Support month-end and year-end close activities related to accounts payable. 

• Coordinate external audit requests and tax reporting requirements, including annual 1099 preparation and filing. 

• Build and maintain strong relationships with vendors, subcontractors, and internal business partners while resolving payment and account-related issues. 

• Monitor accounts payable processes and identify opportunities for increased efficiency, automation, and enhanced internal controls. 

• Assist in developing and maintaining AP procedures, documentation, and best practices. 

• Ensure compliance with company policies, accounting standards, and regulatory requirements. 

• Support the training, guidance, and development of accounts payable team members, as applicable. 

What you bring to the table: 

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. 

• 4+ years of progressive accounts payable experience, including supervisory or team leadership responsibilities. 

• Strong understanding of accounts payable processes, accounting principles, internal controls, and financial reporting requirements. 

• Experience with ERP systems, accounting software, and Microsoft Office applications, particularly Excel. 

• Knowledge of vendor maintenance, 1099 reporting, and month-end close processes. 

• Exceptional organizational skills with a high level of attention to detail and accuracy. 

• Strong analytical and problem-solving abilities with a continuous improvement mindset. 

• Excellent written and verbal communication skills and the ability to interact professionally with employees, vendors, customers, and business partners. 

• Ability to manage multiple priorities, meet deadlines, and thrive in a fast-paced environment. 

• Demonstrated integrity, professionalism, and ability to handle confidential information with discretion. 

• Positive attitude, strong work ethic, and commitment to delivering outstanding service. 

What we bring to the table: 

• An awesome, collaborative culture 

• Compensation based upon background and experience 

• Full benefits package 

• Vacation 

• Cellphone Allowance 

We are an equal opportunity employer and drug- free workplace. Pre-employment drug screens and background checks will be conducted. Employees are subject to appropriate routine drug screens, based on job classification. 

Application Process 

Please submit your resume, references and your requested salary range when applying for this position below.

 
More About Us 
NextGen Security is an electronic security systems integrator that offers commercial and industrial companies best in class industry knowledge, engineering design, implementation, management and on-going maintenance services. Our company accomplishes this by hiring only the most experienced and best-qualified talent the security industry has to offer. Management team and staff members have 10-25 years of commercial and industrial security industry expertise with single site, multi-facility, plant-wide, campus-wide, regional, national and international security projects.  If that wasn't convincing enough, check out what our employees say about working at NextGen:  https://www.youtube.com/watch?v=qLQVPTlAlJM  

Notice To Employment / Recruitment Agents  
Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from NextGen Security's HR department. Any agency candidate submission may only be submitted to positions opened to the agency through openings available via NextGen Security's website. NextGen Security will only pay a fee for candidates submitted or presented where there is a contract communication in place between the Employment / Recruitment agents and NextGen Security, and only if the candidate is submitted via approval from NextGen Security's HR department. Candidates submitted or presented by Employment / Recruitment Agents without a full approval from NextGen Security's HR department shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.