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AP Manager

confidential

New York, NY

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JOB DETAILS
SALARY
$80,000–$85,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounting Standards and Regulations, Accounts Payable, Accrual-Basis Accounting, Auditing, Automation, Billing, Communication Skills, Consumer Packaged Goods, Corporate Compliance, Corporate Policies, Credit Cards, Cross-Functional, Detail Oriented, Disbursements, Documentation, ERP (Enterprise Resource Planning), English Language, Establish Priorities, Finance, Hair Styling, Leadership, Maintain Compliance, NetSuite ERP, Organizational Skills, Payment Processing, People Management, Pivot Tables, Pricing, Problem Solving Skills, Purchase Orders, Reconciliation, Reimbursement, Sales, State Laws and Regulations, Supplier Relationship Management (SRM), Team Lead/Manager, Time Management, Vendor/Supplier Relations, Vlookups, eCommerce Sales
LOCATION
New York, NY
POSTED
1 day ago
Client: Leading E-Commerce/Marketplace Seller
Title: Accounts Payable Supervisor
Location: New York, NY 
Salary: $80,000-$85,000

Role Description
This is a unique opportunity to join a fast-paced, private equity backed, leading third party marketplace seller that has been growing rapidly and is expanding into new categories and service offerings to create longer term value. The Accounts Payable Manager is a hands-on role responsible for overseeing all aspects of the accounts payable function, ensuring timely and accurate processing of invoices, vendor payments, and expense reimbursements in compliance with company policies and accounting standards. 

Key Responsibilities
  • Lead and manage the end-to-end accounts payable process, including invoice handling, payment processing, vendor maintenance, and expense reimbursements.
  • Develop and maintain AP policies, procedures, and manuals.
  • Oversee vendor setup and maintain changes, ensuring compliance with policies and tax requirements, such as W-9s and 1099 reporting.
  • Review and approve payment runs (ACH, wire, check, credit card) while ensuring proper approvals, maintaining strong internal controls, and preventing fraud.
  • Partner with Buying and Operations teams to resolve invoice discrepancies, pricing issues, and purchase order 3-way match variances.
  • Monitor AP aging, prevent past-due balances, & manage vendor relationships to avoid disruption.
  • Partner with Accounting & Finance on cash disbursement timing and support planning needs.
  • Identify, implement, and optimize AP systems, workflows, and automation opportunities (e.g., ERP, OCR, invoice workflow tools).
  • Identify and implement opportunities to improve efficiency through standardization, automation, and better use of ERP tools and payment platforms.
  • Ensure accurate and timely month-end, quarter-end, and year-end close activities related to AP and accrued expenses.
  • Support audits by preparing schedules, documentation, and responding to auditor inquiries.
Qualifications
  • Bachelor’s degree in Accounting, Finance, or related field.
  • 5+ years of progressive accounts payable or accounting experience in retail or CPG environment
  • 2+ years of people management or team leadership experience
  • Experience with Netsuite or other ERP systems a plus
  • Intermediate Excel skills; (vlookup/xlookup, formulas, pivot tables, reconciliations)
  • Strong knowledge of AP processes, internal controls, and accounting principles
  • Possesses a sense of urgency, with the ability to be flexible, prioritize, and meet deadlines in a fast-paced environment
  • Strong sense of ownership, initiative, and drive.
  • Detail-oriented with strong organizational and problem-solving skills
  • Excellent communication skills and able to interact with vendors & cross-functional partners

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

About the Company

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Company Confidential

Vaco provides expert consulting, permanent placement, executive search and strategic staffing for companies around the world, in the areas of accounting, finance, technology, healthcare, operations, administration and more. As a premier talent solutions firm, Vaco connects people to their dream jobs and helps leading companies find talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 offices across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.vaco.com/

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