AP Consultant

Location: Valhalla, NY (100% On-Site)
Work Hours: 8:30 AM - 5:00 PM
Compensation: $40-50/hr

Position Overview

Our client is seeking an experienced Accounts Payable Consultant to support a high-volume AP operation within a complex, process-driven environment. This role will be heavily focused on invoice processing, vendor management, payment reconciliation, and helping ensure the seamless flow of procurement and supplier data through the organization's purchasing and accounts payable functions.

Working closely with Procurement, Finance, and Operations teams, the AP Consultant will play a key role in maintaining accurate vendor records, resolving invoice discrepancies, supporting month-end activities, and optimizing AP workflows. The ideal candidate is detail-oriented, systems-savvy, and comfortable navigating large volumes of transactions while identifying opportunities for process improvement.

Key Responsibilities

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• Process and review high volumes of vendor invoices, ensuring accuracy, proper coding, and timely payment.
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• Investigate and resolve invoice discrepancies, purchase order mismatches, pricing variances, and vendor inquiries.
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• Partner closely with Procurement and Sourcing teams to ensure supplier setup, contract terms, and purchasing data are accurately reflected within financial systems.
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• Support three-way matching processes between purchase orders, receiving documentation, and vendor invoices.
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• Maintain vendor master data, including tax documentation, payment information, and compliance records.
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• Assist with weekly payment processing, including ACH, wire, and check disbursements.
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• Reconcile vendor statements and resolve outstanding balances or aging items.
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• Monitor AP activity to ensure compliance with internal controls, approval workflows, and company policies.
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• Support month-end close activities, including accruals, reconciliations, and AP reporting.
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• Assist with audit requests by gathering supporting documentation and transaction history.
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• Identify process improvement opportunities and support AP automation and workflow enhancement initiatives.
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• Collaborate across Finance, Procurement, and Operations teams to streamline source-to-pay processes.
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Required Qualifications

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• 3+ years of Accounts Payable experience in a high-volume environment.
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• Strong understanding of full-cycle AP processes, including invoice processing, payment execution, reconciliations, and vendor management.
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• Experience working with purchase orders and three-way matching.
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• Ability to investigate and resolve invoice and vendor discrepancies independently.
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• Advanced Microsoft Excel skills and strong analytical capabilities.
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• Excellent organizational skills and attention to detail.
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• Strong communication and vendor relationship management skills.
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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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Preferred Qualifications

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• Experience working within Workday Financials, Workday Spend Management, or other enterprise ERP systems.
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• Exposure to procurement, sourcing, purchasing, or supplier onboarding processes.
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• Experience supporting multi-location or complex operational environments.
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• Prior involvement with AP process improvements, workflow optimization, or system implementations.
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• Familiarity with contract-driven purchasing and the relationship between procurement activities and downstream AP processes.
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