AP/AR Specialist

This position will be responsible for processing invoices, maintaining accurate accounting records, supporting cash management activities, and serving as a primary point of contact for vendors. Prepare and coordinate recurring check runs, including posting transactions, printing checks, obtaining signatures, mailing payments, and maintaining payment records.

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting operations of a growing real estate development and investment organization. This position will be responsible for processing invoices, maintaining accurate accounting records, supporting cash management activities, and serving as a primary point of contact for vendors.

The ideal candidate is highly organized, comfortable managing multiple priorities, and enjoys working in a collaborative environment. Experience within real estate, construction, property management, or job-cost accounting is a plus.

Key Responsibilities

Accounts Payable & Invoice Processing

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• Receive, review, code, and process vendor invoices through the company's electronic invoice approval system.
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• Enter approved invoices, payables, cash receipts, and related accounting activity into the accounting system.
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• Process third-party and joint venture payables accurately and according to established procedures.
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• Research invoice discrepancies and respond to questions from internal teams and vendors.
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• Serve as a primary point of contact for vendor inquiries and ensure questions are addressed promptly and professionally.
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Payment Processing & Cash Management

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• Prepare and coordinate recurring check runs, including posting transactions, printing checks, obtaining signatures, mailing payments, and maintaining payment records.
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• Maintain schedules for debt and property-related obligations and ensure payments are processed accurately and on time.
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• Reconcile Accounts Payable and Cash Management subsidiary accounts to the General Ledger on a monthly basis.
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• Assist with cash receipt and disbursement activity as needed.
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Accounting & Job Cost Support

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• Enter and maintain job-cost information and related project accounting details.
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• Prepare and post journal entries related to job costs, service charges, interest, and other accounting activity.
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• Research and resolve accounting discrepancies as they arise.
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• Assist with month-end close activities and other accounting functions as needed.
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• Prepare annual 1099 reporting and related documentation.
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Qualifications

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• High school diploma or equivalent required; some college coursework in Accounting, Finance, or a related field preferred.
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• 2–3 years of experience in Accounts Payable, accounting, or a related office environment preferred.
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• Experience in real estate, construction, property management, or job-cost accounting is a plus.
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• Strong organizational skills and exceptional attention to detail.
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• Ability to manage multiple tasks and deadlines in a fast-paced environment.
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• Strong written and verbal communication skills.
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• Professional and responsive approach when working with vendors, coworkers, managers, and other stakeholders.
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• Ability to work independently while also contributing effectively as part of a team.
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• MRI, Yardi, AvidXchange, Nexus, Microsoft Office, particularly Excel
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What Will Make You Successful

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• Strong attention to detail and accuracy.
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• Excellent follow-through and time-management skills.
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• Ability to identify problems, research solutions, and take appropriate action.
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• Professional communication and customer service skills.
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• Ability to build positive working relationships and establish trust with individuals at all levels of an organization.
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• A proactive, team-oriented approach with the ability to adapt to changing priorities.
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