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AP Analyst

Armada

Wexford, Pennsylvania

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JOB DETAILS
SKILLS
Accounting, Accounting Close, Accounting Standards and Regulations, Accounts Payable, Analysis Skills, Ariba, Automation, Billing, Business Administration, Communication Skills, Corporate Policies, Data Analysis, Data Quality, Detail Oriented, Discrepancy Report, Documentation, ERP (Enterprise Resource Planning), Employee Orientation, Expense Management, Expense Reporting Software, Expense Reports, Expense Tracking, Finance, Financial Analysis, Financial Operations, Intuit Quickbooks, Investigative Reports, Maintain Compliance, Microsoft Excel, NetSuite, Operational Support, Oracle ERP, Payment Processing, Performance Reviews, Pivot Tables, Power BI, Problem Solving Skills, Process Improvement, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Reporting Skills, SAP ECC (fka SAP R/3 and SAP ERP), Sarbanes-Oxley Act (SOX), Systems Administration/Management, Time Management, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vlookups
LOCATION
Wexford, Pennsylvania
POSTED
30+ days ago

Job Summary

The AP Analyst is responsible for reviewing, processing, and analyzing vendor invoices and payments while ensuring compliance with company policies and accounting standards. This role supports financial operations by maintaining accurate records, resolving discrepancies, and providing reporting and analysis related to accounts payable activities.

Key Responsibilities

  • Review and process vendor invoices accurately and in a timely manner
  • Perform 3-way matching (purchase order, receipt, and invoice) when applicable
  • Investigate and resolve invoice discrepancies and payment issues
  • Manage vendor accounts and respond to vendor inquiries
  • Prepare and process payment runs (ACH, wire transfers, checks)
  • Reconcile vendor statements and accounts payable balances
  • Maintain accurate AP records and documentation for audits
  • Assist with month-end and year-end closing activities related to AP
  • Analyze accounts payable data and prepare reports for management
  • Ensure compliance with internal controls and company policies
  • Support process improvements and automation initiatives within AP
  • Perform additional ad hoc duties as required by the finance team

 

Concur & Expense Management Responsibilities

  • Serve as system administrator for Concur, including user setup, maintenance, and policy configuration
  • Manage corporate card program, including ordering new cards, handling replacements, and resolving card-related issues
  • Review and audit employee expense reports for accuracy, completeness, and policy compliance
  • Provide support and guidance to employees on expense reporting and system usage
  • Investigate and resolve expense report discrepancies and inquiries
  • Perform monthly expense report reconciliations and support month-end close processes
  • Partner with finance and accounting teams to ensure proper expense coding and reporting

Required Qualifications

  • Bachelor’s degree in Accounting, Finance, or Business Administration (preferred)
  • 2–5 years of experience in accounts payable or finance
  • Strong understanding of accounting principles
  • Experience with ERP systems (such as SAP ERP, Oracle NetSuite, or QuickBooks)
  • Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
  • Strong analytical and problem-solving skills
  • High attention to detail and accuracy

Preferred Skills

  • MBA or other advance level education
  • Experience with invoice automation tools (e.g., Coupa or Ariba)
  • Knowledge of Power BI
  • Knowledge of SOX compliance and internal controls
  • Ability to manage high-volume invoice processing
  • Strong communication and vendor management skills

Key Competencies

  • Financial analysis
  • Data accuracy
  • Time management and deadline adherence
  • Process improvement mindset
  • Motivated with a strong desire to learn
  • Collaboration with procurement and finance teams

About the Company

A

Armada