Job Description:
Administrative Assistant to the Superintendent/HR Coordinator
Do you want to be part of a high performing team of leaders committed to excellence, service, and continuous improvement? Woodstock Public Schools invites highly motivated, organized, and detail-oriented professionals to apply for the position of Administrative Assistant to the Superintendent/HR Coordinator.
This fast-paced position serves as a key member of the District Office team. The successful candidate will coordinate essential human resources functions; support required state reporting and provide critical administrative and secretarial support to the Superintendent of Schools.
Primary Responsibilities
- Coordinate recruitment, application review, interview scheduling, reference verification, and hiring documentation
- Process employee onboarding, orientation, transfers, resignations, retirements, and separation processes
- Maintain accurate and confidential personnel files, employment records, certification information, and compliance documentation
- Assist with employee background checks, required clearances, and mandated employment procedures
- Monitor employee certifications, permits, endorsements, and renewal requirements
- Prepare and submit accurate personnel information for required local, state, and federal reports
- Maintain HR databases, employee records, staffing lists, and organizational information
- Assist with leave requests, attendance records, workers compensation documentation, and employee benefit coordination
- Prepare correspondence, reports, meeting materials, employment documents, and other confidential communications
- Manage the Superintendents calendar, appointments, correspondence, telephone calls, and meeting logistics
- Provide administrative support for Board of Education meetings, preparation of board packets, district initiatives, and District Office operations
- Respond professionally and respectfully to employees, applicants, families, community members, and outside agencies
- Manage multiple priorities, meet firm deadlines, and ensure that all work is complete, accurate, and carefully reviewed
- Other duties as assigned
The duties described above are intended to illustrate the positions primary responsibilities and are not an exhaustive list. The employee may be required to perform additional duties consistent with the role and the operational needs of the district.
Required Qualifications and Characteristics
The ideal candidate must demonstrate:
- Uncompromising integrity, discretion, and confidentiality
- Outstanding attention to detail and accuracy
- Strong organizational and time management skills
- The ability to manage multiple priorities in a fast-paced environment
- The ability to remain calm, professional, and effective under pressure
- Excellent written, verbal, and interpersonal communication skills
- The ability to build positive relationships and work collaboratively with others
- Sound judgment, initiative, and a willingness to learn
- A sincere desire to contribute, grow professionally, and be successful as part of a team
- The ability to anticipate needs, solve problems, follow through, and complete assignments with minimal supervision
Preferred Qualifications
- High School Diploma or Associates Degree
- 5 years secretarial experience or 5 years related experience
- Experience with HR functions and confidential personnel records
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams
- Strong spreadsheet, database, records management, and document prep skills
- Experience with school district operations and state reporting
- Prior experience supporting senior administrators or leaders
If you are a highly dependable professional who takes pride in accuracy, confidentiality, and exceptional follow-through, we encourage you to complete an application and consider joining our team.
This is a twelve month, 40 hours a week position and includes a generous benefit package. Salary range for this position is $33 to $35/hour.
The link to apply is: https://www.applitrack.com/woodstockschools/onlineapp/JobPostings/view.asp?FromAdmin=true&AppliTrackJobId=684