Air Export and Import Coordinator

Air Export and Import Coordinator - Export 70% and Import 30% - also candoates with a 50/50 split of knowledge will be considered 
Location: Chicago/IL
Expected Hours: 40hrs per week 
Office based 5 days a week
Must be able to speak fluent Mandarin 
Minimum of two (2) years' experience in logistics/freight forwarding industry, preferred
Salary Range: $25ph - $30ph depending on experience
Excellent benefits: 401(k), 401(k) matching, Health Insurance, Dental insurance, Vision insurance, Paid Vacation, Holiday

No Sponsorship options - You must have a valid US passport, a current working Visa or a Greencard Holder.

PURPOSE
The Air Export and Import coordinato  is responsible for coordinating and managing the logistics of international cargo shipments transported by air, ensuring timely and compliant movement of goods from origin to destination by handling all necessary documentation, customs clearance, communication with airlines, and customer service while adhering to relevant regulations and trade laws.

PRIMARY DUTIES & RESPONSIBILITIES
Receive shipment requests from clients, provide quotes, and manage customer expectations regarding delivery timelines and costs.
Coordinate with airlines to book airfreight space, select optimal flight routes, and manage shipment schedules.
Prepare and verify all necessary export and import documents including airway bills (AWB), customs declarations, certificates of origin, invoices, and other required paperwork.
Facilitate customs clearance procedures at both origin and destination ports, ensuring compliance with import/export regulations and managing any customs issues.
Monitor shipment status throughout transit, providing updates to customers regarding flight details and delivery timelines.
Manage shipments requiring special handling like hazardous materials, perishable goods, or live animals, ensuring proper packaging and documentation.
Maintain communication with airlines, warehouse providers, customs brokers, overseas agents, and clients to coordinate shipment movement and address any concerns.
Negotiate freight rates with airlines to secure competitive pricing for clients.
Stay updated on international trade regulations, ensuring all shipments comply with relevant laws and standards.

SKILLS ESSENTIAL TO THE JOB
Bachelor's degree in international business, Supply Chain Management, or related field. (Preferred)
Minimum of two (2) years' experience in logistics/freight forwarding industry, preferred
Strong knowledge of international trade regulations and customs procedures.
Proficiency in expoer/import documentation and customs clearance procedures.
Proven ability to handle confidential information with discretion.
Willingness to continue self-development through ongoing training.
Ability to multi-task and work independently
Time management skills
Human Relations
Self-motivated, with an ability to self-manage
Strong interpersonal/communication skills

WORK ENVIRONMENT
(The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. The noise level in the work environment is typical of that of a warehouse. Incumbent may encounter frequent interruptions throughout the workday.

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 50 pounds.