Agency Project Manager

Task & Timeline Management: Build and maintain detailed project plans, schedules, and task boards across transition pillars (e.g., technical access, data migration, account configuration, asset transfers). In this role, you will oversee detailed task execution, manage project documentation, align cross-functional deliverables, and facilitate seamless handoffs between incumbent and incoming agency partners.

Position Overview

The Project Manager will drive day-to-day operations during our media agency onboarding and transition. In this role, you will oversee detailed task execution, manage project documentation, align cross-functional deliverables, and facilitate seamless handoffs between incumbent and incoming agency partners.

Key Responsibilities

• Task & Timeline Management: Build and maintain detailed project plans, schedules, and task boards across transition pillars (e.g., technical access, data migration, account configuration, asset transfers).

• Cross-Functional Alignment: Serve as the primary operational connector across Strategy, Planning, Analytics, and Operations workstreams to ensure alignment on daily deliverables.

• Workstream Execution: Track ongoing milestones to maintain momentum and ensure key deadlines are met.

• Documentation & Reporting: Produce clear weekly status reports, agendas, meeting recaps, and action-item trackers for internal teams and agency partners.

• Meeting Facilitation: Coordinate and host working sessions, alignment calls, and status updates between internal stakeholders and agency teams.

• Stakeholder Approvals: Track and secure necessary sign-offs from key stakeholders at critical project gates.

• Risk Mitigation: Identify, document, and escalate potential blockers, timeline risks, or access issues to the Project Management Lead.

What You’ll Bring

• Proven track record in project management collaborating with diverse, cross-functional teams.

• Sharp attention to detail with strong real-time problem-solving abilities.

• Exceptional written and verbal communication skills across all organizational levels.

• Strong facilitation skills with the ability to lead effective team meetings and ensure swift post-meeting follow-through.

• High level of self-management, easily prioritizing multiple deadlines in a dynamic environment.

Qualifications

Basic Qualifications:

• Bachelor’s Degree.

• 3+ years of project management experience within an advertising agency, marketing operations, or client-side media environment.

• Proficiency in modern Project Management platforms (e.g., Asana, Jira, Workfront) and Google Workspace.

• Bonus: Prior experience with digital marketing, media buying, or agency agency-to-agency transitions.

Preferred Qualifications:

• 4+ years of Project Management experience.

• PMP Certification.

• Hands-on experience with Adobe Workfront.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”