Advertising Sales Coordinator

Specific Responsibilities:

• Serve as a primary coordinator between the sales team, clients, Creative Services, and other internal departments to ensure efficient workflow and outstanding customer service.
• Prepare work tickets, advertising copy, and basic ad design recommendations as needed for print, digital, preprint, and national advertising orders.
• Enter advertising orders accurately into the advertising management system.
• Coordinate the flow of advertising materials and artwork to Creative Services for production.
• Assist with sales support activities, including prospecting and sales calls as requested by the sales team.
• Cross-train with team members to maintain service levels and department efficiency.
• Ensure daily production deadlines are met while coordinating advertising copy and related materials.
• Review, verify, and approve ad proofs as needed to meet workflow requirements.
• Process cooperative advertising billing requests as directed by sales representatives, management, or clients.
• Utilize customer and manufacturer websites to obtain advertising copy, images, and supporting materials.
• Organize and coordinate publication verification processes.
• Coordinate pre-production advertising workflows for special projects and promotions.
• Recommend process improvements and workflow enhancements to increase department efficiency and effectiveness.
• Maintain a customer-first approach while providing exceptional service to internal and external customers.
• Meet with clients as requested to support account service and advertising initiatives.
• Assist with incoming and outgoing account communications on behalf of the sales team.
• Participate in the Great Game of Business and support company initiatives.
• Adhere to all company safety standards, including general workplace safety, cybersecurity, and regulatory compliance requirements.
• Perform all other duties as assigned.