Advancement Services Associate (Stewardship)

Advancement Services Associate (Stewardship)Sep 1 2026School Overview Voted one of Baltimore's top workplaces, the St. Paul's Schools is a family of independent schools located in Brooklandville, Maryland. With more than 1,400 students from ages 6 weeks to grade 12, St. Paul's Pre and Lower School (coed), St. Paul's School for Boys, and St. Paul's School for Girls share a 120-acre campus, an Episcopal affiliation, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world.A coordinated structure allows The St. Paul's Schools to preserve the small school feel within each school while sharing resources and certain programs to maximize opportunities for students. With St. Paul's unique model, boys and girls are taught together and separately at just the right times in their development.  The St. Paul's School is a community that leads with love and creates and a community of authentic belonging. Position Description The Advancement Services Associate is responsible for maintaining data integrity, executing data updates, and providing administrative support for donor stewardship and advancement operations. This role plays a critical function in ensuring accurate donor records, coordinating acknowledgment processes, and supporting the planning and execution of advancement activities. This position operates in a professional office environment and may require occasional evening or weekend work to support Advancement events and activities. This is a 12 month position. What You'll Do Data Management & Integrity · Leads data integrity and cleanup initiatives, including strategies for identifying and updating "lost" constituents.· Performs data pulls, analysis, and reporting as directed.· Executes data updates, including contact information, scholarships, awards/recognitions, volunteers, unsubscribes, and Veracross activities/clubs. Donor Acknowledgment & Recognition · Prepares and sends gift receipts, acknowledgment letters, and tributary letters in collaboration with the Annual Giving Manager.· Coordinates first-time donor and fiscal year-end postcard mailings, as well as calendar year-end tax letters.· Manages orders and updates for plaques, memorial trees, and other donor recognition elements.· Executes endowment fund administration and communication, including agreements, annual reporting, and ongoing donor stewardship efforts.· Partners with the Engagement Team to coordinate logistics for the Leadership Donor Event. Administrative & Departmental Coordination · Coordinates planning and scheduling for department meetings, including weekly major gifts meetings, bimonthly full staff meetings, and meetings with the business office, communications, and operations teams.· Coordinates special donor outreach efforts, such as event host/hostess recognition, birthday and condolence outreach, and sympathy gifts/cards.· Provides logistical support for mailings, invitations, and other donor communications.· Orders office supplies and maintains inventory as needed. Who You Are · Bachelor's degree preferred or equivalent work experience.· Minimum of 2-3 years of experience in advancement, data management, or administrative support.· Proficiency in donor databases and CRM platforms (experience with Veracross is a plus). Raiser's Edge experience preferred.· Strong attention to detail and accuracy in data entry and reporting.· Excellent organizational and time management skills.· Strong written and verbal communication skills.· Ability to handle confidential information with professionalism and discretion.· Experience coordinating meetings and mailings preferred. At St. Paul's Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance. The St. Paul's Schools has a compensation scale based on direct years of experience and degree held. Compensation for the role will depend on a number of factors, including a candidate's years of experience, education and skills. For this opportunity, our salary range is $60,000 to $65,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe you may need a day off 'just because!'. Beyond the basics, we offer extras like a lunch stipend, access to multiple fitness centers on campus and professional development experiences to continue your learning. In addition, full-time employees who choose The St. Paul's Schools for their children's educational journey, are eligible to receive a tuition remission benefit. Your salary will be commensurate with your experience and reflect the value you bring to our team.Interested candidates can send their cover letter, resume and list of references to Shannon Duckett, Executive Director of Human Resources, at sduckett@stpaulsmd.org. The St. Paul's Schools is an equal opportunity employer.