| Location | Forest Grove, OR |
| Salary | $26–$28 Per Hour |
Advancement Specialist (Contract)
Our client is seeking an experienced Advancement Specialist for a 9-month contract engagement. This role will support a critical fund and donor records project, conducting a comprehensive audit of restricted funds, scholarships, endowments, and donor documentation to ensure compliance, accuracy, and optimal utilization of available resources. The ideal candidate will have experience working with advancement operations, fund administration, higher education, or nonprofit development environments.
Position Details
Job Title: Advancement Specialist
Employment Type: Full-Time Contract
Duration: Through July 2027
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Work Arrangement: Hybrid (initial training and onboarding onsite)
Compensation: $26.00-$28.00 per hour
Position Summary
The Advancement Specialist will lead a comprehensive review of approximately 1,500 donor-funded accounts, including scholarships, endowments, grants, and restricted funds. This individual will research historical donor records, analyze documentation, identify opportunities for fund utilization, and ensure records are accurate and compliant with donor intent and organizational guidelines.
Success in this role requires strong analytical skills, attention to detail, persistence in researching historical records, and the ability to synthesize complex information into clear documentation and recommendations.
Key Responsibilities
Conduct a detailed review and audit of donor funds, scholarships, endowments, and restricted accounts.
Research historical donor agreements, records, and supporting documentation.
Review both electronic and physical files to validate fund usage requirements and restrictions.
Identify funds eligible for broader utilization opportunities.
Document findings, recommendations, and decisions related to fund administration.
Partner with advancement, archives, and administrative teams to gather and verify information.
Ensure fund records are maintained accurately and updated as necessary.
Support compliance efforts by ensuring donor intent and fund restrictions are properly documented.
Qualifications
Required
Previous experience reviewing, tracking, or administering scholarships, endowments, grants, restricted funds, or donor-funded programs.
Experience working with Blackbaud Raiser's Edge.
Strong research, auditing, and investigative skills.
Advanced Microsoft Excel skills, including PivotTables and VLOOKUP functions.
Ability to independently analyze information and make informed recommendations.
Excellent written documentation and organizational skills.
Preferred
Experience working within higher education, nonprofit, or advancement environments.
Knowledge of advancement operations and donor stewardship practices.
Experience with fund administration, compliance, or financial record review.
Familiarity with donor databases and enterprise record management systems.
Desired Skills
Investigation and data analysis
Critical thinking and problem solving
Information synthesis and documentation
Attention to detail
Time management and project execution
Strong communication and collaboration skills
Technology & Systems
Blackbaud Raiser's Edge
Excel (PivotTables, VLOOKUPs)
Document management and database platforms
Work Environment
Collaborative team environment with frequent interaction across multiple departments.
Primarily desk-based work involving data review, record research, and documentation.
Ability to manage a large-scale audit project with established deadlines and milestones.
Pay Details: $26.00 to $28.00 per hour
Search managed by: Austin Pellissier
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.